2019/04/01 Graphic Solutions FY19 Wayfinding Design CITY OF MENIFEE
PROFESSIONAL SERVICES AGREEMENT
CITY OF MENIFEE: WAYFINDING DESIGN PROGRAM
THIS PROFESSIONAL SERVICES AGREEMENT("Agreement")is made and effective
this day of AW , 2019("Effective Date")by and between the CITY OF MENIFEE,
a California municipal corporation, ("City") and GRAPHIC SOLUTIONS, a California
Corporation("Consultant"). City and Consultant may sometimes herein be referred to individually
as a"Party"and collectively as the"Parties."
SECTION 1. SERVICES.
Subject to the terms and conditions set forth in this Agreement,Consultant shall provide to
City the services described in the Scope of Services,attached hereto as Exhibit A and incorporated
herein by this reference (the "Services"). Consultant will perform subsequent task orders as
requested by the Contract Administrator (as defined below), in accordance with the Scope of
Services. In the event of a conflict in or inconsistency between the terms of this Agreement and
Exhibit A,this Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on April 1, 2019 and
shall end on December 31, 2019 unless the term of this Agreement is otherwise terminated or
extended as provided for in Section 8. The time provided to Consultant to complete the Services
required by this Agreement shall not affect City's right to terminate this Agreement, as provided
for in Section 8.
1.2 Standard of Performance. Consultant represents and warrants that Consultant is a
provider of first class work and services and Consultant is experienced in performing the Services
contemplated herein and, in light of such status and experience, Consultant shall perform the
Services required pursuant to this Agreement in the manner and according to the standards
observed by a competent practitioner of the profession in which Consultant is engaged in the
geographical area in which Consultant practices its profession and to the sole satisfaction of the
Contract Administrator.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to
perform the Services pursuant to Agreement. In the event that City, in its sole discretion, at any
time during the tern of this Agreement, desires the reassignment of any such persons, Consultant
shall,immediately upon receiving notice from City of such desire of City,reassign such person or
persons.
1.4 Time. Consultant shall devote such time to the performance of the Services
pursuant to this Agreement as may be reasonably necessary to satisfy Consultant's obligations
hereunder.
1.5 Authorization to Perform Services. Consultant is not authorized to perform any of
the Services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
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SECTION 2. COMPENSATION.
City hereby agrees to pay Consultant a sum not to exceed TWELVE THOUSAND FIVE
HUNDRED DOLLARS AND ZERO CENTS ($12,500.00) notwithstanding any contrary
indications that may be contained in Consultant's proposal, for the Services to be performed and
reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Exhibit A, regarding the amount of compensation, this Agreement shall prevail.
City shall pay Consultant for the Services rendered pursuant to this Agreement at the time and in
the manner set forth herein. The payments specified below shall be the only payments from City
to Consultant for the Services rendered pursuant to this Agreement. Consultant shall submit all
invoices to City in the manner specified herein. Except as specifically authorized in advance by
City, Consultant shall not bill City for duplicate services performed by more than one person.
2.1 Invoices. Consultant shall submit invoices monthly during the term of this
Agreement,based on the cost for the Services performed and reimbursable costs incurred prior to
the invoice date. Invoices shall contain the following information:
a. Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first
invoice,etc.;
b. The beginning and ending dates of the billing period;
C. A"Task Summary"containing the original contract amount,the amount of
prior billings,the total due this period,the balance available under this Agreement,and the
percentage of completion;
d. At City's option, for each item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person performing the
Services, the hours spent by each person, a brief description of the Services, and each
reimbursable expense;
e. The total number of hours of work performed under this Agreement by
Consultant and each employee, agent, and subcontractor of Consultant performing the
Services hereunder necessary to complete the Services described in Exhibit A;
f. Receipts for expenses to be reimbursed;
g. The Consultant Representative's signature.
Invoices shall be submitted to:
City of Menifee
Attn: Accounts Payable
29844 Haun Road
Menifee, CA 92586
2.2 Monthly Payment. City shall make monthly payments,based on invoices received,
for the Services satisfactorily performed, and for authorized reimbursable costs incurred. City
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shall have thirty(30)days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
2.3 Final Pa�gnent. City shall pay the last five percent(5%) of the total amount due
pursuant to this Agreement within sixty(60) days after completion of the Services and submittal
to City of a final invoice, if all of the Services required have been satisfactorily performed.
2.4 Total Payment. City shall not pay any additional sum for any expense or cost
whatsoever incurred by Consultant in rendering the Services pursuant to this Agreement. City
shall make no payment for any extra,further,or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the
maximum amount of compensation provided above either for a task or for the entirety of the
Services performed pursuant to this Agreement,unless this Agreement is modified in writing prior
to the submission of such an invoice.
2.5 Houdv Fees. Fees for the Services performed by Consultant on an hourly basis
shall not exceed the amounts shown on the fee schedule included with Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are included within the maximum
amount of this Agreement.
2.7 Pavment of T es. Consultant is solely responsible for the payment of employment
taxes incurred under this Agreement and any federal or state taxes.
2.8 Payment upon Termination. In the event that City or Consultant terminates this
Agreement pursuant to Section 8, City shall compensate Consultant for all outstanding costs and
reimbursable expenses incurred for Services satisfactorily completed and for reimbursable
expenses as of the date of written notice of termination. Consultant shall maintain adequate logs
and timesheets in order to verify costs and reimbursable expenses incurred to that date.
SECTION 3. FACILITIES AND EQUIPMENT.
Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all
facilities and equipment necessary to perform the services required by this Agreement. City shall
make available to Consultant only physical facilities such as desks,filing cabinets,and conference
space,as may be reasonably necessary for Consultant's use while consulting with City employees
and reviewing records and the information in possession of City. The location, quantity,and time
of furnishing those facilities shall be in the sole discretion of City. In no event shall City be
required to furnish any facility that may involve incurring any direct expense, including but not
limited to computer, long-distance telephone or other communication charges, vehicles, and
reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS.
Before beginning any work under this Agreement, Consultant,at its own cost and expense,
shall procure the types and amounts of insurance checked below and provide Certificates of
Insurance,indicating that Consultant has obtained or currently maintains insurance that meets the
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requirements of this section and which is satisfactory, in all respects, to City. Consultant shall
maintain the insurance policies required by this section throughout the term of this Agreement.
The cost of such insurance shall be included in Consultant's compensation. Consultant shall not
allow any subcontractor, consultant or other agent to commence work on any subcontract until
Consultant has obtained all insurance required herein for the subcontractor(s) and provided
evidence thereof to City. Verification of the required insurance shall be submitted and made part
of this Agreement prior to execution. Consultant acknowledges the insurance policy must cover
inter-insured suits between City and other Insureds.
4.1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all
persons employed directly or indirectly by Consultant pursuant to the provisions of the California
Labor Code. Statutory Workers' Compensation Insurance and Employer's Liability Insurance
shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per
accident,ONE MILLION DOLLARS ($1,000,000.00)disease per employee,and ONE MILLION
DOLLARS ($1,000,000.00) disease per policy. In the alternative, Consultant may rely on a self-
insurance program to meet those requirements,but only if the program of self-insurance complies
fully with the provisions of the California Labor Code. Determination of whether a self-insurance
program meets the standards of the California Labor Code shall be solely in the discretion of the
Contract Administrator. The insurer, if insurance is provided,or Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against City and its officers, officials,
employees, and authorized volunteers for loss arising from the Services performed under this
Agreement.
4.2 Commercial General and Automobile Li biIity Ilisurance.
a. General requirements. Consultant, at its own cost and expense, shall
maintain commercial general and automobile liability insurance for the term of this Agreement in
an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined
single limit coverage,for risks associated with the Services contemplated by this Agreement,TWO
MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MILLION
DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General
Liability Insurance or an Automobile Liability Insurance form or other form with a general
aggregate limit is used, either the general aggregate limit shall apply separately to the Services to
be performed under this Agreement or the general aggregate limit shall be at least twice the
required occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting therefrom, and
damage to property resulting from the Services contemplated under this Agreement,including the
use of hired, owned,and non-owned automobiles.
b. Minimum scope of coverae. Commercial general coverage shall be at least
as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001.
Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability
form CA 0001 Code 2, 8,and 9. No endorsement shall be attached limiting the coverage.
C. Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
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a. The insurance shall cover on an occurrence or an accident basis,and
not on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the
policy shall not affect coverage provided to City and its officers,employees,agents,
and volunteers.
4.3 PrQfc-sSional Liability Insurance.
a. General requirements. Consultant, at its own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance for licensed
professionals performing the Services pursuant to this Agreement in an amount not less than ONE
MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors and omissions.
Any deductible or self-insured retention shall be shown on the Certificate. If the deductible or
self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be
approved by City.
b. Claims-made 1i111itatiolls. The following provisions shall apply if the
professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be no
later than the commencement of the Services.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after the expiration or termination of this
Agreement or completion of the Services, so long as commercially available at
reasonable rates.
C. If coverage is canceled or not renewed and it is not replaced with
another claims-made policy form with a retroactive date that precedes the Effective
Date of this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after the expiration or termination of this Agreement
or the completion of the Services. Such continuation coverage may be provided by
one of the following: (1)renewal of the existing policy; (2) an extended reporting
period endorsement; or (3)replacement insurance with a retroactive date no later
than the commencement of the Services under this Agreement. City shall have the
right to exercise, at Consultant's sole cost and expense, any extended reporting
provisions of the policy,if Consultant cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to
City prior to the commencement of the Services under this Agreement.
4.4 All Policies Re uirements.
a. Acceptability of insurers. All insurance required by this Section is to be
placed with insurers with a Bests' rating of no less than A:VII and admitted in California.
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b. Verification of coverage. Prior to beginning the Services under this
Agreement, Consultant shall furnish City with Certificates of Insurance, additional insured
endorsement or policy language granting additional insured status complete certified copies of all
policies, including complete certified copies of all endorsements. All copies of policies and
certified endorsements shall show the signature of a person authorized by that insurer to bind
coverage on its behalf The Certificate of Insurance must include the following reference: CITY
OF MENIFEE: WAYFINDING DESIGN PROGRAM. The name and address for Additional
Insured endorsements, Certificates of Insurance and Notice of Cancellation is: City of Menifee,
29844 Haun Road, Menifee, CA 92586. City must be endorsed as an additional insured for
liability arising out of ongoing and completed operations by or on behalf of Consultant.
C. Notice of Reduction in or Cancellation of Covers e. Consultant shall
provide written notice to City within ten(10) working days if: (1)any of the required insurance
policies is terminated;(2)the limits of any of the required polices are reduced;or(3)the deductible
or self insured retention is increased.
d. Additional insured' primM insurance. City and its officers, employees,
agents, and authorized volunteers shall be covered as additional insureds with respect to each of
the following: liability arising out of the Services performed by or on behalf of Consultant,
including the insured's general supervision of Consultant; products and completed operations of
Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles
owned, leased, or used by Consultant in the course of providing the Services pursuant to this
Agreement. The coverage shall contain no special limitations on the scope of protection afforded
to City or its officers,employees,agents,or authorized volunteers. The insurance provided to City
as an additional insured must apply on a primary and non-contributory basis with respect to any
insurance or self-insurance program maintained by City. Additional insured status shall continue
for one (1) year after the expiration or termination of this Agreement or completion of the Services.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to City and its officers, officials, employees, and volunteers, and
that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss
under the coverage.
e. Deductibles and Self-insured Retentions. Consultant shall obtain the
written approval of City for the self-insured retentions and deductibles before beginning any of the
Services.
During the tern of this Agreement, only upon the prior express written
authorization of the Contract Administrator, Consultant may increase such deductibles or self-
insured retentions with respect to City, its officers, employees, agents, and volunteers. The
Contract Administrator may condition approval of an increase in deductible or self-insured
retention levels with a requirement that Consultant procure a bond guaranteeing payment of losses
and related investigations, claim administration, and defense expenses that is satisfactory in all
respects to each of them.
f. Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
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subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated
herein.
g. Variation. The Contract Administrator may,but is not required to,approve
in writing a variation in the foregoing insurance requirements, upon a determination that the
coverage, scope,limits,and forms of such insurance are either not commercially available,or that
City's interests are otherwise fully protected.
4.5 Remedies. In addition to any other remedies at law or equity City may have if
Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent
and within the time herein required, City may, at its sole option, exercise any of the following
remedies,which are alternatives to other remedies City may have and are not the exclusive remedy
for Consultant's breach:
a. Obtain such insurance and deduct and retain the amount of the premiums
for such insurance from any sums due under this Agreement;
b. Order Consultant to stop work under this Agreement or withhold any
payment that becomes due to Consultant hereunder, or both stop work and withhold any
payment,until Consultant demonstrates compliance with the requirements hereof, and/or
C. Terminate this Agreement.
SECTION 5. INDEMNIFICATION.
5.1 Indemnification for Professional Liability. Where the law establishes a
professional standard of care for performance of the Services, to the fullest extent permitted by
law,Consultant shall indemnify,protect,defend(with counsel selected by City),and hold harmless
City and any and all of its officers, employees, officials, volunteers, and agents from and against
any and all claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action
(whether in tort, contract, under statute, at law, in equity, or otherwise) charges, awards,
assessments, fines, or penalties of any kind (including reasonable consultant and expert fees and
expenses of investigation, costs of whatever kind and nature and, if Consultant fails to provide a
defense for City, the legal costs of counsel retained by City) and any judgment (collectively,
"Claims")to the extent same are caused in whole or in part by any negligent or wrongful act,error,
or omission of Consultant, its officers, agents, employees, or subcontractors (or any entity or
individual that Consultant shall bear the legal liability thereof)in the performance of professional
services under this Agreement.
5.2 Indemnification for Other than Professional Liability. Other than in the
performance of professional services and to the full extent permitted by law, Consultant shall
indemnify, protect, defend (with counsel selected by City), and hold harmless City, and any and
all of its officers,employees,officials,volunteers,and agents from and against any and all Claims,
where the same arise out of,are a consequence of,or are in any way attributable to,in whole or in
part, the performance of this Agreement by Consultant or by any individual or entity for which
Consultant is legally liable, including but not limited to officers, agents, employees or
subcontractors of Consultant.
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5.3 LiFnitation of Indemnification. The provisions of this Section 5 do not apply to
claims occurring as a result of City's sole or active negligence. The provisions of this Section 5
shall not release City from liability arising from gross negligence or willful acts or omissions of
City or any and all of its officers,officials, employees,and agents acting in an official capacity.
SECTION 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement,Consultant
shall be an independent contractor and shall not be an employee of City. City shall have the right
to control Consultant only insofar as the results of the Services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City
shall not have the right to control the means by which Consultant accomplishes the Services
rendered pursuant to this Agreement. The personnel performing the Services under this
Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and
control. Consultant shall not at any time or in any manner represent that it or any of its officers,
employees,or agents is in any manner officers,officials,employees,or agents of City. Consultant
shall not incur or have the power to incur any debt, obligation, or liability whatever against City,
or bind City in any manner. Except for the fees paid to Consultant as provided in this Agreement,
City shall not pay salaries,wages,or other compensation to Consultant for performing the Services
hereunder for City. City shall not be liable for compensation or indemnification to Consultant for
injury or sickness arising out of performing the Services hereunder. Notwithstanding any other
City,state,or federal policy,rule,regulation,law,or ordinance to the contrary,Consultant and any
of its employees, agents, and subcontractors providing services under this Agreement shall not
qualify for or become entitled to any compensation, benefit, or any incident of employment by
City, including but not limited to eligibility to enroll in the California Public Employees
Retirement System ("PERS") as an employee of City and entitlement to any contribution to be
paid by City for employer contributions and/or employee contributions for PERS benefits.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractor shall comply
with all applicable local, state, and federal laws and regulations applicable to the performance of
the work hereunder. Consultant shall not hire or employ any person to perform work within City
or allow any person to perform the Services required under this Agreement unless such person is
properly documented and legally entitled to be employed within the United States. Any and all
work subject to prevailing wages,as determined by the Director of Industrial Relations of the State
of California, will be the minimum paid to all laborers, including Consultant's employee and
subcontractors. It is understood that it is the responsibility of Consultant to determine the correct
scale. The State Prevailing Wage Rates may be obtained from the California Department of
Industrial Relations ("DIR")pursuant to California Public Utilities Code, Sections 465, 466, and
467 by calling 415-703-4774. Appropriate records demonstrating compliance with such
requirement shall be maintained in a safe and secure location at all times, and readily available at
City's request. Consultant shall indemnify, defend, and hold City and its elected and appointed
boards, members, officials, officers, agents, representatives, employees, and volunteers harmless
from and against any liability, loss, damage, cost or expenses (including but not limited to
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reasonable attorneys' fees, expert witness fees, court costs, and costs incurred related to any
inquiries or proceedings) arising from or related to (i)the noncompliance by Consultant or any
party performing the Services of any applicable local, state,and/or federal law,including,without
limitation, any applicable federal and/or state labor laws (including, without limitation, the
requirement to pay state prevailing wages and hire apprentices);(ii)the implementation of Section
1781 of the Labor Code,as the same may be amended from time to time,or any other similar law;
and/or (iii)failure by Consultant or any party performing the Services to provide any required
disclosure or identification as required by Labor Code Section 1781,as the same may be amended
from time to time, or any other similar law. It is agreed by the Parties that, in connection with
performance of the Services, including, without limitation, any and all public works (as defined
by applicable law),Consultant shall bear all risks of payment or non-payment of prevailing wages
under California law and/or the implementation of Labor Code Section 1781, as the same may be
amended from time to time, and/or any other similar law. Consultant acknowledges and agrees
that it shall be independently responsible for reviewing the applicable laws and regulations and
effectuating compliance with such laws. Consultant shall require the same of all subcontractors.
7.3 Licenses and Penn its. Consultant represents and warrants to City that Consultant
and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals of whatsoever nature that are legally required to practice their respective professions.
Consultant represents and warrants to City that Consultant and its employees, agents, and
subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of
this Agreement any licenses, permits, and approvals that are legally required to practice their
respective professions. In addition to the foregoing,Consultant and any subcontractors shall obtain
and maintain during the term of this Agreement valid Business Licenses from City.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon
written notification to Consultant.
8.2 TenuinatioribyConsultant. Consultant may cancel this Agreement upon 30 days'
written notice to City.
8.3 Unseguences of Termination. In the event of termination, Consultant shall be
entitled to compensation for the Services performed up to the date of termination; City,however,
may condition payment of such compensation upon Consultant delivering to City any or all
documents,photographs, computer software,video and audio tapes, and other materials provided
to Consultant or prepared by or for Consultant or City in connection with this Agreement.
8.4 Extension. City may, in its sole and exclusive discretion, extend the end date of
this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement,as provided for herein. Consultant understands and agrees
that, if City grants such an extension, City shall have no obligation to provide Consultant with
compensation beyond the maximum amount provided for in this Agreement. Similarly, unless
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authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant
for any otherwise reimbursable expenses incurred during the extension period.
8.5 Amend nielits. The Parties may amend this Agreement only by a writing signed by
all the Parties.
8.6 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a determination
of Consultant's unique personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this Agreement was and is the
professional reputation and competence of Consultant. Consultant may not assign this Agreement
or any interest therein without the prior written approval ofthe Contract Administrator. Consultant
shall not subcontract any portion of the performance contemplated and provided for herein, other
than to the subcontractors noted in Consultant's proposal, without prior written approval of the
Contract Administrator. In the event that key personnel leave Consultant's employ, Consultant
shall notify City immediately.
8.7 Survival. All obligations arising prior to the expiration or termination of this
Agreement and all provisions of this Agreement allocating liability between City and Consultant
shall survive the expiration or termination of this Agreement.
8.8 Options upon Breach by Consultant. If Consultant materially breaches any of the
terms of this Agreement, City's remedies shall include, but not be limited to, any or all of the
following:
a. Immediately terminate this Agreement;
b. Retain the plans, specifications, drawings, reports, design documents, and
any other work product prepared by Consultant pursuant to this Agreement;
C. Retain a different consultant to complete the Services described in
Exhibit A; and/or
d. Charge Consultant the difference between the cost to complete the Services
described in Exhibit A that is unfinished at the time of breach and the amount that City
would have paid Consultant pursuant to Section 2 if Consultant had completed the
Services.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys,photographs,memoranda,plans, studies, specifications, records,
files,or any other documents or materials,in electronic or any other form that Consultant prepares
or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the
property of City. Consultant hereby agrees to deliver those documents to City upon the expiration
or termination of this Agreement. It is understood and agreed that the documents and other
materials,including but not limited to those described above,prepared pursuant to this Agreement
are prepared specifically for City and are not necessarily suitable for any future or other use. Any
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use of such documents for other projects by City shall be without liability to Consultant. City and
Consultant agree that,until final approval by City,all data,plans,specifications,reports,and other
documents are confidential and will not be released to third parties without prior written consent
of both Parties unless required by law.
9.2 Licensing of Intellectual Property. This Agreement creates a non-exclusive and
perpetual license for City to copy,use,modify,reuse,or sublicense any and all copyrights,designs,
rights of reproduction, and other intellectual property embodied in plans, specifications, studies,
drawings, estimates,test data, survey results, models, renderings, and other documents or works
of authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings,digital renderings,or data stored digitally,magnetically,or in any other medium,which
are prepared or caused to be prepared by Consultant under this Agreement ("Documents and
Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-
exclusive and perpetual license for any Documents and Data the subcontractor prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any
and all Documents and Data. Consultant makes no such representation and warranty in regard to
Documents and Data which were prepared by design professionals other than Consultant or
provided to Consultant by the City. City shall not be limited in any way in its use ofthe Documents
and Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at City's sole risk.
9.3 Consultant's Books and Records. Consultant shall maintain any and all ledgers,
books of account,invoices,vouchers,canceled checks,and other records or documents evidencing
or relating to charges for the Services or expenditures and disbursements charged to City under
this Agreement for a minimum of three (3) years, or for any longer period required by law, from
the date of final payment to Consultant under this Agreement. All such records shall be maintained
in accordance with generally accepted accounting principles and shall be clearly identified and
readily accessible.
9.4 Inspection and Audit of Records. Any records or documents that Section 9.3 of
this Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of City.
Under California Government Code Section 8546.7,if the amount of public funds expended under
this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement shall be
subject to the examination and audit of the State Auditor, at the request of City or as part of any
audit of City, for a period of three (3) years after final payment under this Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If either Party to this Agreement brings any action, including an
action for declaratory relief,to enforce or interpret the provision of this Agreement,the prevailing
Party shall be entitled to reasonable attorneys' fees and expenses including costs, in addition to
any other relief to which that Party may be entitled; provided, however, that the attorneys' fees
awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services
multiplied by the reasonable number of hours spent by the prevailing Party in the conduct of the
litigation. The court may set such fees in the same action or in a separate action brought for that
purpose.
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10.2 Applicable Law-Veniic. The internal laws of the State of California shall govern
the interpretation and enforcement of this Agreement. In the event that either Party brings any
action against the other under this Agreement, the Parties agree that trial of such action shall be
vested exclusively in Riverside County.
10.3 5everability. If any provision of this Agreement is held invalid,the remainder of
this Agreement shall not be affected thereby and all other parts of this Agreement shall
nevertheless be in full force and effect.
10.4 Section Headings and Subheadings. The section headings and subheadings
contained in this Agreement are included for convenience only and shall not limit or otherwise
affect the terms of this Agreement.
10.5 No Implied Waiver of Breach. The waiver of any breach of a specific provision of
this Agreement does not constitute a waiver of any other breach of that term or any other term of
this Agreement.
10.6 Successors and Assigns. The provisions of this Agreement shall inure to the benefit
of and shall apply to and bind the successors and assigns of the Parties.
10.7 Cons«I_-aut Representative. All matters under this Agreement shall be handled for
Consultant by Lisa Raggio ("Consultant's Representative"). The Consultant's Representative
shall have full authority to represent and act on behalf of Consultant for all purposes under this
Agreement. The Consultant's Representative shall supervise and direct the Services, using his
best skill and attention, and shall be responsible for all means, methods, techniques, sequences,
and procedures and for the satisfactory coordination of all portions of the Services under this
Agreement.
10.8 City Contract Administration. This Agreement shall be administered by a City
employee, Gina Gonzalez, Economic Development Director ("Contract Administrator"). All
correspondence shall be directed to or through the Contract Administrator or his designee. The
Contract Administrator shall have the power to act on behalf of City for all purposes under this
Agreement. Unless otherwise provided in this Agreement, Consultant shall not accept direction
or orders from any person other than the Contract Administrator or his designee.
10.9 Notices. Any written notice to Consultant shall be sent to:
GRAPHIC SOLUTIONS
Attn: Lisa Raggio
2952 Main Street
San Diego,CA 92113
Any written notice to City shall be sent to the Contract Administrator at:
City of Menifee
29844 Haun Road
Menifee, CA 92586
Attn: Gina Gonzalez, Economic Development Director
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with a copy to:
City Clerk
City of Menifee
29844 Haun Road
Menifee, CA 92586
10.10 Professional Seal. Where applicable in the determination of the Contract
Administrator,the first page of a technical report,first page of design specifications,and each page
of construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled"Seal and
Signature of Registered Professional with report/design responsibility," as in the following
example.
Seal and Signature of Registered Professional with
re ort/desi n responsibility.
10.11 Rights and Remedies. Except with respect to rights and remedies expressly
declared to be exclusive in this Agreement,the rights and remedies of the Parties are cumulative
and the exercise by either Party of one or more of such rights or remedies shall not preclude the
exercise by it, at the same or different times, of any other rights or remedies for the same default
or any other default by the other Party.
10.12 Integration. This Agreement, including the scope of services attached hereto and
incorporated herein as Exhibit A,represents the entire and integrated agreement between City and
Consultant and supersedes all prior negotiations, representations, or agreements, either written or
oral. The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either Party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
10.13 Count rrparts. This Agreement may be executed in multiple counterparts, each of
which shall be an original and all of which together shall constitute one agreement.
10.14 Execution of Contract. The persons executing this Agreement on behalf of each of
the Parties hereto represent and warrant that(i) such Party is duly organized and existing, (ii)they
are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii)by so
executing this Agreement, such Party is formally bound to the provisions of this Agreement, and
(iv)that entering into this Agreement does not violate any provision of any other Agreement to
which said Party is bound.
10.15 Nondiscrimination. Consultant covenants that,by and for itself,its heirs,executors,
assigns,and all persons claiming under or through them,that in the performance of this Agreement
there shall be no discrimination against or segregation of, any person or group of persons on
account of any impermissible classification including, but not limited to, race, color, creed,
religion, sex,marital status, sexual orientation,national origin,or ancestry.
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10.16 No Third-Party Beneficiaries. With the exception of the specific provisions set
forth in this Agreement,there are no intended third-party beneficiaries under this Agreement and
no such other third parties shall have any rights or obligations hereunder.
10.17 Nonliability of City Officers and Employees. No officer,official,employee,agent,
representative, or volunteer of City shall be personally liable to Consultant, or any successor in
interest,in the event of any default or breach by City or for any amount which may become due to
Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
10.18 No Undue Influence. Consultant declares and warrants that no undue influence or
pressure is used against or in concert with any officer or employee of City in connection with the
award,terms or implementation of this Agreement,including any method of coercion,confidential
financial arrangement, or financial inducement. No officer or employee of City shall receive
compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of
Consultant,in connection with the award of this Agreement or any work to be conducted as a result
of this Agreement.
10.19 No Benefit to Arise to City E1np[oyces. No member,officer,or employee of City,
or their designees or agents, and no public official who exercises authority over or has
responsibilities with respect to this Agreement during his/her tenure or for one (1)year thereafter,
shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds
thereof,for the Services to be performed under this Agreement.
[Signatures on Following Page]
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IN WITNESS WHEREOF, the Parties hereto have executed and entered into this
Agreement as of the Effective Date.
CITY OF MENIFEE CONSULTANT
Armando G. Vi Ia,City Manager Ruben Andrews, President
4AAttest: aring, i Clerk
Simon Andrews,Principal
A to Form:
[Note: 2 officer's signatures required if
Consultant is a corporation,unless provided
Jdgy T elching, City Atto ey with a certificate of secretary in-lieu]
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EXHIBIT A
SCOPE OF SERVICES
Scope of Work includes Wayfinding Signage Program as detailed in the following pages
in the not to exceed amount of$12,500 (Twelve Thousand Five Hundred Dollars and Zero
Cents)unless formally increased through a corresponding contract amendment.
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PROPOSAL AND CONTRACT
Revised March 21,2019
City of Menifee
29714 Haun Road
Menifee,CA 92586
Attention: Ms.Cheryl R.Kitzerow,Community Development Director
RE: ]fig' yf,ndlag ignage Progrant-1 teases I and[I:Concept Design
PURPOSE
To design concepts for a family of principal sign types that reflect Menifee's vibrant
economic growth and younger demographic.
OBJ ECF I V E.S
■ Identify the City in a comprehensive,civic program appropriate to its unique
personality and aspirations.
• Facilitate navigation throughout the City of Menifee and surrounding communities.
• Create a classic design standard that allows for some flexibility to accommodate new
developments.
• Provide a phased approach for a comprehensive wayfinding program. This proposal
addresses Phases I and II,Concept Design.
SCOPE,OF WORK
Working in close coordination with the Client,Graphic Solutions will provide the following
services:
Phase I. Planning and Research
A. Review City maps,landscape,grading and improvement plans,and related
materials.
B. Research and review applicable City sign regulations/processing methods and
any existing signage programs or criteria.
C. Perform site study and photo documentation of existing site conditions.(Site
Visit#1)
GRAPHIC SOLUTIONS
2952 Main St.,San Diego,California 92113.1619)239-1335•www.graphicsolutions.com
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Me.nifee Wayfinding Signage f
Revised March 21,2019
Page 2
D. Meet with client to discuss project overview,determine program parameters
and design approach and identify project signage needs.(Meeting#1,
concurrent with Site Visit#I).
E. Research imaging and theming appropriate to the character of the project.
Phase II. Concept Design
A. Provide conceptual plan identifying proposed sign types,sizes and schematic
locations.
B. Create a sketch pack of preliminary concept designs for principal sign types
reflecting recommended treatments.
1. Gateways
2. Monument signage
3. Community identification
4. Vehicular directional signage
i. Overpass signage(cost estitnaled separately)
Concepts will be typical only,for purposes of establishing a comprehensive
program of design solutions appropriate to the project,and expandable for
application to additional secondary and tertiary sign types, Solutions to
include indications for sizes,materials,colors,lighting and schematic sign
locations,
Client meeting to present concepts to client for review and comment, (Meeting
#2)
C. Adjust and refine preliminary concept designs per client comments,
D. Prepare up to four(4)renderings of selected elements.
E. Prepare budgetary estimates for subsequent phases,through implementation.
F. Forward final concepts, budgetary estimates,and color renderings to client for
review and approval.
Estimated Fees,Phases I and II:............................................$9,500.00
Overpays signage(Phase II,B.S)cost estimate...................$3,000.00
NOTE: Two(2)meetings and one(1)site visit are included in the fee estimate.
Additional meetings,site visits and/or services will be at the client's request and will
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Revised March 21, 2019
Page 3
be billed on a time and materials basis as an addition to the fee estimate shown
above.
SUBSEQUENT PHASES
Subsequent Phases can be provided by addendum or separate contract in addition to the scope of
work outlined above and may include:
Phase III. Construction Documents
De%l n IYticnt Urnivings 1 Construction Sit 10cil ►ns
Based on approved concept design,prepare design intent drawings(I I"x 17")
and construction specifications sufficient for competitive bidding and
fabrication by qualified sign fabricator, including:
• Sign Location Plan
■ Message schedule
• Control dimensions
• Call-outs for materials, finishes,typestyles, and lighting effects
■ Color specifications
■ Elevations,side and top views where appropriate
■ Structural Engineering
Phase IV. Construction Administration
A. Preconstruction meeting.
B. Review and monitor production schedule provided by selected fabricator.
C. Review,adjust, and approve submittals from sign contractor:
• shop drawings
• patterns and photo ready art
+ materials and color samples
• neon samples and patterns
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It,
Menifee Wayfinding Signage l�
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Page 4
D. Monitor construction and installation to assure conformance with approved
contract documents.
E. Provide responses to Requests for Information(RFI's).
F. Perform final inspection,create punch list of required corrections.
G. Coordination and communications with contractors and/or client as identified
above.
Estimated Dees,Omits ill through IV:................................S7,400430.000
Note:Estimate will vary hr'►sielrll concepts are approved,how man►'varianevi of
each sign t►'i)c are needed,strudurul englucering requirements.civil cnghwering
requirenzents,landscape design specilications,site conditions etc.
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Revised March 21, 2019
Page 5 ` .
ADDITIONAL SERVICES
At the client's request,the following services will be provided in addition to the scope
outlined above. Services will be provided on a time and materials basis,plus expenses and
may include:
• powerpoint presentations
• additional concept designs for listed sign types or for additional sign types
■ additional rounds of adjustments to design concepts
■ design development,design intent drawings or working drawings and bid specifications
■ site visits and/or meetings in addition to those specifically noted in the scope of work
■ color renderingslcomps other than those specifically noted
• preparation of Comprehensive Sign Plan
• processing services including revisions to City submittal documents and/or preparation of
applications
• attendance at hearingslmeetings andlor design review committee meetings
■ preparation of presentation materials requested by City and/or client
• prototypes/scaled models
• additional rounds of budgetary cost estimates for sign fabrication
• construction administration including checking shop drawings and patterns in addition to
those specifically noted in the scope of work
• structural engineering
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Menifee Wayfinding Signage
Revised March 21,2019
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BILLING RATES
Current
Hourly Billing
Rates al agod r]CH t i oil
$160 Principal
$120 Senior Design Director;Senior Designer;Planning Specialist;Estimator
$110 Project Manager;Designer;Technical Writer/Copywriter
$75 Jr Designer
$60 Production Assistant;Production Coordinator;Clcrica]1Word Processing
Project assignments are made based on employee skill levels and the type of work being
performed.
RlilMBURSAF LES
Outside Servics s1Ex1x nscs: In addition to fees,Graphic Solutions shall be reimbursed at cost
plus 10%for outside services requiring creativelart direction(e.g.,professional photography,
renderings, copywriting), and for all other outside services or expenses related to the
execution of the work, including, but not limited to: blueprints, vellums, photocopies;
photographic supplies and processing; photostats, printing, typesetting, word processing;
transportation and accommodations; delivery and shipping. Client may elect to be billed
directly by suppliers for project-related expenses. If this election is made, Client shall
identify, upon execution of this contract, those expenses for which the Client will make
payment directly. Client shall provide to Graphic Solutions its account numbers for suppliers
identified for direct billing and payment of expenses.
InAlouse Expenses: Graphic Solutions shall be reimbursed at a flat rate for certain in-house
expenses in accordance with the following schedule:
•Large format digital output $ 4.00 per sq. ft.
•Digital color proofs up to 8-1/2"x 14" $ 5.00 each
•Matte board $ 5.00 Per board
■PMS paper $ 5.00 per sheet
•Photocopies for copy counts exceeding 50 pages $ 0.15 per page
• Compact Disk $ 10.00
• Thumb/Zip/Jump Drive $ 5.00 each
• Comb Binding $ 5.00 per set
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AIM ['C)i%II'1,1A NCI
:
Graphic Solutions has researched the requirements of the Americans with Disabilities Act
(ADA)as it affects signage, and every effort has been made to ensure that your signage meets
those requirements. However, ADA compliance is the responsibility of the facility owner
and/or owner's representative. Graphic Solutions, its officers and employees assume no legal
responsibility for compliance with ADA and no warranty is either expressed or implied by
presentation of bid documents, proposals, contracts, designs or signage. No liability is
assumed for the outcome of decisions made on the basis of information provided by Graphic
Solutions. Consultation with legal counsel is recommended for those affected by ADA.
M1`4 RACT TERMS AND CON DLfIONS
The client shall provide Graphic Solutions all necessary drawings and information regarding
site or building conditions which affect the signing. The client and Graphic Solutions shall
mutually participate in development of all sign wording, with final approval by the client.
This proposal does not include the cost of models, color renderings, or slide presentations,
which will be provided only at the request and approval of the client.
Graphic Solutions provides electronic files in Illustrator for the Macintosh as a standard
format. Preparation of files for other formats or platforms may affect schedule and/or incur
additional fees. Graphic Solutions is not responsible for fonts needed for accurate
reproduction.
This is a limited contract. This proposal covers only the services outlined in the scope of
work. If the scope of wort:changes, approved revisions or additions will be charged for on a
time and materials basis(current hourly rates plus reimbursable expenses)and as an addition
to the original contract. Conference report.,, letters, memoranda, and other written
notification of additions or revisions are considered extensions to this contract.
The billing rates outlined in this proposal represent the current hourly rates in force at the time
the proposal is presented. Billing rates are updated periodically and may change during the
course of the proposal or contract period, in which case the most current adjusted rates shall
apply. Estimated fees are to cover services outlined in the scope of work and may be billed in
their entirety as a fixed fee upon satisfactory completion of the.scope.
Any retainer paid to Graphic Solutions upon execution of the contract shall be deposited and
held until work is deemed complete or substantially complete, at which time the retainer
amount shall be credited on the final invoice and/or refunded by check to the client.
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Graphic Solutions carries Workman's Compensation in the amount of one million dollars
($1,000,000.00) and General Liability Insurance in the amount of two million dollars
($2,000,000.00) general aggregate with one million dollars ($1,000,000.00) per occurrence.
Unless otherwise specified herein,premiums for any additional types of coverage that may be
required or for limits in excess of standard coverage for Workman's Compensation and
General Liability Insurance shall be paid by the Client as an addition to the contract amount
stated herein.
The client agrees to include the name of Graphic Solutions in all client press releases
associated with image development, graphic design,sign planning,and other work performed
by Graphic Solutions for the client or project. When the project development team is listed in
press releases,the client agrees to include Graphic Solutions'name as part of the team.
Graphic Solutions has permission to utilize prepared designs, images of the final product,and
the client's name for marketing purposes.
Termination of contract: Assuming just cause,either party reserves the right to terminate this
agreement after giving ten(10)days written notice to the other. Graphic Solutions shall be
paid for services and rcimbursablcs incurred under this contract up to the date that such
written notice is received, but not to exceed the agreed upon design fee.
Title to all work provided by us shall remain in the Seller until all payments are made as
stipulated. All payments are payable at the office of Graphic Solutions, Ltd., 2952 Main
Street,San Diego,CA 92113,within thirty days of client's receipt of invoice. Should default
be made in payment of any installment, the whole sum shall become due at option of Seller.
In the event Seller shall employ an attorney to recover work provided, or collect on sums due
under this agreement, Buyer agrees to pay in addition to all sutras found due from Seller, a
reasonable attorney's fee. All overdue payments under this agreement shall be.subject to a
service charge at the rate of one and one.-half percent(1-1/2%)per month.
For. For: GRAPHIC SOLUTIONS,LTD
Bv: B .
Simon Andrews
Date: Date:
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