2010/11/03 Hartzog and Crabill, Inc. FY10 Storm Water Compliance Consulting PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT for Professional Services ("Agreement") is made this 3rd day of
November, 2010 ("Effective Date") by and between the CITY OF MENIFEE ("City") and Hartzog
& Crabill, Inc. ("Consultant") (together sometimes referred to the "Parties").
Section 1. SERVICES. Subject to the terms and conditions set forth in this
Agreement, Consultant shall provide to City the services described in the Scope of Work,
(Exhibit A) and incorporated here. Consultant will perform subsequent Task Orders as
requested by the Contract Administrator, in accordance with the Scope of Work. In the event of
a conflict in or inconsistency between the terms of this Agreement and Exhibit A, this Agreement
shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on November
3, 2010 and shall end as described in the Task unless the term of the Agreement is otherwise
terminated or extended as provided for in Section 8. The time provided to Consultant to
complete the services required by this Agreement shall not affect the City's right to terminate the
Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services
required pursuant to this Agreement in the manner and according to the standards observed by
a competent practitioner of the profession in which Consultant is engaged in the geographical
area in which Consultant practices its profession and to the sole satisfaction of the Contract
Administrator.
1.3 Assignment of Personnel. Consultant shall assign only competent
personnel to perform services pursuant to Agreement. In the event that City, in its sole
discretion, at any time during the term of this Agreement, desires the reassignment of any such
persons, Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services
pursuant to this Agreement as may be reasonably necessary to satisfy Consultant's obligations
hereunder.
1.6 Authorization to Perform Services. The Consultant is not authorized to
perform any services or incur any costs whatsoever under the terms of this Agreement until
receipt of authorization from the Contract Administrator.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to
exceed Sixty thousand dollars ($60,000 ) notwithstanding any contrary indications that may be
contained in Consultant's proposal, for services to be performed and reimbursable costs
incurred under this Agreement. In the event of a conflict between this Agreement and Exhibit A,
regarding the amount of compensation, this Agreement shall prevail. City shall pay Consultant
for services rendered pursuant to this Agreement at the time and in the manner set forth herein.
The payments specified below shall be the only payments from City to Consultant for services
rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner
specified herein. Except as specifically authorized in advance by City, Consultant shall not bill
City for duplicate services performed by more than one person.
2.1 Invoices. Consultant shall submit invoices monthly during the term of
this Agreement, based on the cost for services performed and reimbursable costs incurred prior
to the invoice date. Invoices shall contain the following information:
• Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first
invoice, etc.;
• The beginning and ending dates of the billing period;
• A Task Summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement,
and the percentage of completion;
• At City's option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person
doing the work, the hours spent by each person, a brief description of the
work, and each reimbursable expense;
• The total number of hours of work performed under the Agreement by
Consultant and each employee, agent, and subcontractor of Consultant
performing services hereunder necessary to complete the work described in
Exhibit A;
• Receipts for expenses to be reimbursed;
• The Consultant's signature.
2.2 Monthly Payment. City shall make monthly payments, based on
invoices received, for services satisfactorily performed, and for authorized reimbursable costs
incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of
the requirements above to pay Consultant.
2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum
due pursuant to this Agreement within sixty (60) days after completion of the services and
submittal to City of a final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall not pay any additional sum for any expense or
cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City
shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the
maximum amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified in writing prior to the submission of such an invoice.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis
shall not exceed the amounts shown on the fee schedule included with Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are included within
the maximum amount of the contract.
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2.7 Payment of Taxes. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Consultant
terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for
all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of
the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
Section 3. FACILITIES AND EQUIPMENT. Except as otherwise provided,
Consultant shall, at its sole cost and expense, provide all facilities and equipment necessary to
perform the services required by this Agreement. City shall make available to Consultant only
physical facilities such as desks, filing cabinets, and conference space, as may be reasonably
necessary for Consultant's use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those
facilities shall be in the sole discretion of City. In no event shall City be required to furnish any
facility that may involve incurring any direct expense, including but not limited to computer, long-
distance telephone or other communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this
Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of
insurance checked below and provide Certificates of Insurance, indicating that Consultant has
obtained or currently maintains insurance that meets the requirements of this section and which
is satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies
required by this section throughout the term of this Agreement. The cost of such insurance shall
be included in the Consultant's compensation. Consultant shall not allow any subcontractor,
consultant or other agent to commence work on any subcontract until Consultant has obtained
all insurance required herein for the subcontractor(s) and provided evidence thereof to City.
Verification of the required insurance shall be submitted and made part of this Agreement prior
to execution. Consultant acknowledges the insurance policy must cover inter-insured suits
between the City and other Insureds.
4.1 Workers' Compensation. Consultant shall, at its sole cost and expense,
maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers'
Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not
less than ONE MILLION DOLLARS ($1,000,000.00) per accident, ONE MILLION DOLLARS
($1,000,000.00) disease per employee, ONE MILLION DOLLARS ($1,000,000.00) disease per
policy . In the alternative, Consultant may rely on a self-insurance program to meet those
requirements, but only if the program of self-insurance complies fully with the provisions of the
California Labor Code. Determination of whether a self-insurance program meets the standards
of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if
insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive
all rights of subrogation against the City and its officers, officials, employees, and authorized
volunteers for loss arising from work performed under this Agreement.
4.2 Commercial General
Automobile Liability Insurance.
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4.2.1 General requirements. Consultant, at its own cost and expense,
shall maintain commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per
occurrence, combined single limit coverage, for risks associated with the work contemplated by
this Agreement, TWO MILLION DOLLARS ($2,000,000.00) general aggregate, TWO MILLION
DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General
Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is
used, either the general aggregate limit shall apply separately to the work to be performed
under this Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection against
claims arising from bodily and personal injury, including death resulting therefrom, and damage
to property resulting from activities contemplated under this Agreement, including the use of
hired, owned and non-owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage
shall be at least as broad as Insurance Services Office Commercial General Liability occurrence
form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and
Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General
Liability. Automobile coverage shall be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached
limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included
in the insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident
basis, and not on a claims-made basis.
b. Any failure of Consultant to comply with reporting
provisions of the policy shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense,
shall maintain for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount not less than
ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors and
omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if
the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must
be no later than the commencement of the work.
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b. Insurance must be maintained and evidence of insurance
must be provided for at least five (5) years after completion of the Agreement or the work, so
long as commercially available at reasonable rates.
C. If coverage is canceled or not renewed and it is not
replaced with another claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5)
years after completion of the Agreement or the work. Such continuation coverage may be
provided by one of the following: (1) renewal of the existing policy; (2) an extended reporting
period endorsement; or (3) replacement insurance with a retroactive date no later than the
commencement of the work under this Agreement. The City shall have the right to exercise, at
the Consultant's sole cost and expense, any extended reporting provisions of the policy, if the
Consultant cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be
submitted to the City prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section
is to be placed with insurers with a Bests' rating of no less than A:VII and admitted in California.
4.4.2 Verification of coverage. Prior to beginning any work under this
Agreement, Consultant shall furnish City with Certificates of Insurance, additional insured
endorsement or policy language granting additional insured status complete certified copies of
all policies, including complete certified copies of all endorsements. All copies of policies and
certified endorsements shall show the signature of a person authorized by that insurer to bind
coverage on its behalf. The Certificate of Insurance must include the following reference:
NPDES and MS4 permit review, implementation and consultation The name and address
for Additional Insured endorsements, Certificates of Insurance and Notice of Cancellation is:
City of Menifee, 29714 Haun Road, Menifee, CA 92586. The City must be endorsed as an
additional insured for liability arising out of ongoing and completed operations by or on behalf
of the Consultant.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified
endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled or materially changed by either party, or
reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified,
mail, return receipt requested, has been given to the City. In the event that any coverage
required by this section is reduced, limited, cancelled, or materially affected in any other
manner, Consultant shall provide written notice to City at Consultant's earliest possible
opportunity and in no case later than ten (10) working days after Consultant is notified of the
change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers,
employees, agents, and authorized volunteers shall be covered as additional insureds with
respect to each of the following: liability arising out of activities performed by or on behalf of
Consultant, including the insured's general supervision of Consultant; products and completed
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operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and
automobiles owned, leased, or used by the Consultant in the course of providing services
pursuant to this Agreement. The coverage shall contain no special limitations on the scope of
protection afforded to City or its officers, employees, agents, or authorized volunteers. The
insurance provided to the City as an additional insured must apply on a primary and non-
contributory basis with respect to any insurance or self-insurance program maintained by the
City. Additional insured status shall continue for(1) year after delivery of product(s).
A certified endorsement must be attached to all policies stating that
coverage is primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be called upon
to contribute to a loss under the coverage.
4.4.5 Deductibles and Self-insured Retentions. Consultant shall
obtain the written approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express
written authorization of Contract Administrator, Consultant may increase such deductibles or
self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The
Contract Administrator may condition approval of an increase in deductible or self-insured
retention levels with a requirement that Consultant procure a bond guaranteeing payment of
losses and related investigations, claim administration, and defense expenses that is
satisfactory in all respects to each of them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as
insureds under its policies or shall furnish separate certificates and certified endorsements for
each subcontractor. All coverages for subcontractors shall be subject to all of the requirements
stated herein.
4.4.7 Variation. Contract Administrator may approve in writing a
variation in the foregoing insurance requirements, upon a determination that the coverage,
scope, limits, and forms of such insurance are either not commercially available, or that the
City's interests are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant
fails to provide or maintain any insurance policies or policy endorsements to the extent and
within the time herein required, City may, at its sole option, exercise any of the following
remedies, which are alternatives to other remedies City may have and are not the exclusive
remedy for Consultant's breach:
• Obtain such insurance and deduct and retain the amount of the premiums
for such insurance from any sums due under the Agreement;
• Order Consultant to stop work under this Agreement or withhold any
payment that becomes due to Consultant hereunder, or both stop work and
withhold any payment, until Consultant demonstrates compliance with the
requirements hereof; and/or
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• Terminate this Agreement.
Section 5. INDEMNIFICATION.
Because Consultant shall function as a City Official (i.e. City Surveyor), Consultant shall
have the same immunities as other public officials under the Tort Claims Act and other
applicable laws and the City shall indemnify and defend Consultant in that capacity as
provided by law.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement,
Consultant shall be an independent contractor and shall not be an employee of City. City shall
have the right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City,
state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of
its employees, agents, and subcontractors providing services under this Agreement shall not
qualify for or become entitled to any compensation, benefit, or any incident of employment by
City, including but not limited to eligibility to enroll in the California Public Employees Retirement
System (PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this
agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractor
shall comply with all applicable local, state and federal laws and regulations applicable to the
performance of the work hereunder.
7.3 Licenses and Permits. Consultant represents and warrants to City that
Consultant and its employees, agents, and any subcontractors have all licenses, permits,
qualifications, and approvals of whatsoever nature that are legally required to practice their
respective professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all
times during the term or this Agreement any licenses, permits, and approvals that are legally
required to practice their respective professions. In addition to the foregoing, Consultant and
any subcontractors shall obtain and maintain during the term of this Agreement valid Business
Licenses from City.
Section 8. TERMINATION AND MODIFICATION.
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8.1 Termination. City may cancel this Agreement at any time and without
cause upon written notification to Consultant.
Consultant may cancel this Agreement upon 30 days' written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for
services performed to the effective date of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Consultant or
prepared by or for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end
date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall
require a written amendment to this Agreement, as provided for herein. Consultant understands
and agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this Agreement.
Similarly, unless authorized by the Contract Administrator, City shall have no obligation to
reimburse Consultant for any otherwise reimbursable expenses incurred during the extension
period.
8.3 Amendments. The parties may amend this Agreement only by a writing
signed by all the parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and
agree that this Agreement contemplates personal performance by Consultant and is based
upon a determination of Consultant's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant. Consultant
may not assign this Agreement or any interest therein without the prior written approval of the
Contract Administrator. Consultant shall not subcontract any portion of the performance
contemplated and provided for herein, other than to the subcontractors noted in the proposal,
without prior written approval of the Contract Administrator. In the event that key personnel
leave Consultant's employ, Consultant shall notify City immediately.
8.5 Survival. All obligations arising prior to the termination of this Agreement
and all provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches
any of the terms of this Agreement, City's remedies shall include, but not be limited to, any or all
of the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design
documents, and any other work product prepared by Consultant pursuant to this Agreement;
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8.6.3 Retain a different consultant to complete the work described in
Exhibit A not finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete
the work described in Exhibit A that is unfinished at the time of breach and the amount that City
would have paid Consultant pursuant to Section 2 if Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports,
data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies,
specifications, records, files, or any other documents or materials, in electronic or any other
form that Consultant prepares or obtains pursuant to this Agreement and that relate to the
matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and agreed
that the documents and other materials, including but not limited to those described above,
prepared pursuant to this Agreement are prepared specifically for the City and are not
necessarily suitable for any future or other use. City and Consultant agree that, until final
approval by City, all data, plans, specifications, reports and other documents are confidential
and will not be released to third parties without prior written consent of both parties unless
required by law.
9.2 Consultant's Books and Records. Consultant shall maintain any and
all ledgers, books of account, invoices, vouchers, canceled checks, and other records or
documents evidencing or relating to charges for services or expenditures and disbursements
charged to the City under this Agreement for a minimum of three (3) years, or for any longer
period required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that
Section 9.2 of this Agreement requires Consultant to maintain shall be made available for
inspection, audit, and/or copying at any time during regular business hours, upon oral or written
request of, the City. Under California Government Code Section 8546.7, if the amount of public
funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the request of
City or as part of any audit of the City, for a period of three (3) years after final payment under
the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If either party to this Agreement brings any action,
including an action for declaratory relief, to enforce or interpret the provision of this Agreement,
the prevailing party shall be entitled to reasonable attorneys' fees and expenses including costs,
in addition to any other relief to which that party may be entitled. The court may set such fees in
the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other
under this Agreement, the parties agree that trial of such action shall be vested exclusively in
Riverside County.
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10.3 Severability. If a court of competent jurisdiction finds or rules that any
provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement
not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific
provision of this Agreement does not constitute a waiver of any other breach of that term or any
other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure
to the benefit of and shall apply to and bind the successors and assigns of the parties.
10.6 Consultant Representative. All matters under this Agreement shall be
handled for Consultant by
10.7 City Contract Administration. This Agreement shall be administered by
a City Employee, Don Allison ("Contract Administrator"). All correspondence shall be directed
to or through the Contract Administrator or his or her designee.
10.8 Notices. Any written notice to Consultant shall be sent to:
Gerald J. Stock
Hartzog & Crabill, Inc.
275 Centennial Way
Suite 208
Tustin, CA 92780
714-731-9455
Any written notice to City shall be sent to the Contract Administrator with a copy
to:
City Clerk
City of Menifee
29714 Haun Road
Menifee, CA 92586
10.9 Professional Seal. Where applicable in the determination of the
Contract Administrator, the first page of a technical report, first page of design specifications,
and each page of construction drawings shall be stamped/sealed and signed by the licensed
professional responsible for the report/design preparation. The stamp/seal shall be in a block
entitled "Seal and Signature of Registered Professional with report/design responsibility," as in
the following example.
Seal and Signature of Registered Professional with
report/design responsibility.
Hartzog&Crabill NPDES Professional Services Agreement Page 10
10.10 Integration. This Agreement, including the scope of work attached
hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement
between City and Consultant and supersedes all prior negotiations, representations, or
agreements, either written or oral.
10.11 Counterparts. This Agreement may be executed in multiple
counterparts, each of which shall be an original and all of which together shall constitute one
agreement.
Section 11.
The Parties have executed this Agreement as of the Effective Date.
CITY OF MENIFEE CONSULTANTi tfo
n
Wallace W. Edbertoril Mayor Hartzog & Crabill
Attest:
rf
Kathy Bennett, City Clerk
Approved as to Form:
�1 "ell � .
Karen A. Feld, City Attorney
Hartzog&Crabill NPDES Professional Services Agreement Page 11
EXHIBIT A
SCOPE OF WORK
Hartzog&Crabill NPDES Professional Services Agreement Page 12
G HARTZOG &
C' CRABILL,Inc.
G September 15,2010
Trammell Hartzog,President
Jerry Crabill,P.E.(Retired) Mr, Don Allison, P.E.
Gerald J. Stock,P.E.,Executive public Works Director/City Engineer
Vice President
City of Menifee
29714 Haun Road
275 Centennial Way Menifee, CA 92673
Suite 208
Tustin,CA 92780 Subject: Proposal to Provide Storm Water Compliance Consulting
Phone: (714)731-9455 Services-City of Menifee
FAX: (714)731-9498
Dear Mr. Allison:
www.hartzog-crabill.com
Hartzog & Crabill, Inc. (HCI) is pleased to submit this proposal to provide
professional engineering services to the City of Menifee. The proposed
services include all necessary tasks to ensure compliance with all applicable
storm water pollution prevention requirements.
PROJECT UNDERSTANDING
The City of Menifee has identified the need for consulting storm water
compliance services.
The following proposal submitted by Hartzog&Crabill,Inc. (HCI)addresses
the various program components, identifies key HCl personnel responsible
for permit compliance, and provides a task based project description.
A cornerstone of our success, in addition to our technical expertise, is our
work ethic, completion of projects on schedule, and the ability to effectively
communicate with the public, City staff and elected officials.
The purpose of this effort is to ensure that the City of Menifee remains in
compliance with all storm water pollution prevention requirements as
contained within the current storm water permit.
A description of our proposed scope of work, project team, schedule, and
fees are as follows:
Consulting Traffic Engineers to Government Agencies
Mr. Don Allison,P.E.
September 15, 2010
Page 2
SCOPE OF WORK
Task I—General Program Administration
This task covers the following items:
• Represent the City at various meetings as needed including Countywide Public Information
and Regional Board/State Board meetings.
• Provide written monthly updates and other documentation to ensure City compliance with
the current Storm water permit.
• Prepare annual reports for submittal to the principal permittee.
• Prepare, if needed an amended storm water ordinance to reflect any future NPDES permit
requirements.
• Provide technical assistance to City staff, developers, business owners or external staff. It is
noted that all development related work would be paid by development fees.
Task 2—Development Planning Program
Specific activities included in this task include:
• Review and amend and City guidelines and/or over the counter "hand-outs" as well as
establish applicable storm water compliance related conditions of approval for development
activities.
• Provide training to City staff to ensure all applicable components of the permit are complied
with.
• Track documented development projects for annual reporting to the Regional Board.
• Evaluate proposed development/re-development projects to ensure CEQA, SUSMP, and
General Permit compliance is maintained. It is noted that city staff completes all
environmental related matters. However HCI will ensure that all environmental matters are
in compliance with applicable sections of the storm water permit.
Mr. Don Allison,P.E.
September 15,2010
Page 3
Task 3—Development Construction Program
Specific activities include:
• Review and amend and City guidelines and/or over the counter "hand-outs" specific to
construction activities.
• Assist and/or train staff to ensure that all construction related permit requirements are
fulfilled.
• Track documented construction projects for annual reporting to the Regional Board.
• Evaluate proposed development/re-development projects against development construction
requirements (SWPPP, WDID#).
Task 4—Illicit Connection/Discharge Detection and Elimination Program
Activities included within task 4 include:
• Review and revise, as needed, City of Menifee guidelines for the tracking and responding to
reports of illicit connections or discharges.
• Plot and track all reported illicit connections or discharges using the City's current GIS
tracking system.
• Staff training to staff directly impacted by the report of illicit connections or discharges will
be conducted and updated periodically to ensure staff is prepared.
• Track all documented illicit connections/discharges for annual reporting to the regional
board.
Task 5—Public Agency Activities Program
Under task 5 HCl will:
• Review and revise as needed, the City's SWPPP and any other guidelines to ensure
compliance with the various BMP's associated with storm drain, streets, landscaping,
recreation,facility maintenance and trash reduction requirements.
Mr. Don Allison,P.E.
September 15, 2010
Page 4
• Provide training and periodic updates to City staff
• Evaluate and establish any recommended changes relative to the operation of the City
Maintenance Yard that could affect the City's SWPPP.
Task 6—Public Information Participation Program
• HCI, as one of our first tasks will be the review and identification of any recommended
changes to the City's pollution prevention handouts, and environmental programs web page.
Proper, accurate, and current information to the public is a critical component of program
compliance.
Task 7—TMDL Development/Compliance Program (f applicable)
Specific tasks include:
Participation in stakeholder involvement on behalf of the City in the development of TMDL's.
Provide any additional tasks as necessary to ensure that the City of Menifee remains in compliance
with all components of the NPDES permit, ensure that City staff are properly trained and
periodically updated, meet with outside agencies as necessary,provide written comments letters for
transmittal to any applicable agency on behalf of the City, develop initiatives in concert with the
City of Menifee and County of Riverside, and attend other meetings as directed by the City
Task 8—Industrial/Commercial Facility Storm water Inspections (optional)
• HCI will provide inspections to ensure current and applicable BMP's are being met at
commercial, and industrial facilities.
• These inspections will be performed by trained staff under the direction of Ms. Lori Wolfe
PROJECT TEAM
Individuals who will be assigned to this project,team will include Mr. Jerry Stock, P.E., T.E. and
Ms. Lori Wolfe,P.E. Information as to their qualifications is as follows:
Mr. Don Allison,P.E.
September 15, 2010
Page 5
Mr. Gerald"Jerry"Stock,PE, TE
Mr. Stock is a registered professional Civil and Traffic Engineer with over 20 years of municipal
engineering experience and will serve as the primary point of contact between the City and Ms.
Wolfe. Mr. Stock is currently serving the City of Bellflower as City Engineer and City Traffic
Engineer. Mr. Stock and Ms. Wolfe are currently providing storm water consulting services to
the City of Bellflower.
Ms. Lori Wolfe, PE
Ms. Wolfe possesses 20 years of experience in civil engineering including storm water,
hydrology and hydraulics. She has assisted city and agency staff in a variety of areas including
Storm Water Consultant, Development Manager, Senior Civil Engineer and Plan Check
Engineer. Her experience covers administration, planning, and design of a broad range of
projects including streets and highways design, drainage improvement design, and sewer
facilities. She has extensive experience and knowledge in the design and checking requirements
to verify and insure compliance with City, County, State and Federal regulations as well as
adherence to Codes and Professional Standards.
Ms. Wolfe currently assists the City of Bellflower with MS4 Permit compliance in all program
areas, including enhancing Community Development Department materials and procedures,
conditioning projects for SUSMP compliance, training for Planning, Code Enforcement, Public
Works and Building & Safety and SWPPP compliance, and Maintenance Yard SWPPP
compliance.
SCHEDULE
Upon acceptance of this proposal and execution of an agreement HCI will coordinate a kick off
meeting to initiate these services.
PROFESSIONAL FEES
Based on our recent meeting it is our understanding that to the maximum extent possible all costs
for storm water compliance services will be borne by the development community minimizing the
financial burden to the City's General Fund. HCI is proposing a total not to exceed time and
materials based fee of fixed fee cost of$55,980.00 to complete all tasks as described above in our
Scope of Services. A cost breakdown is provided below:
Task Description Fee
1 General Program Administration $19 800.00
Mr. Don Allison,P.E.
September 15, 2010
Page 6
2 Development Planning Program $10,000.00
3 Development Construction Program $5,720.00
4 Illicit Connection/Discharge Detection and Elimination Program $7,920.00
5 Public Agency Activities Program $3,960.00
6 Public Information Participation Program $3,300.00
7 TMDL Development/Compliance(if applicable) $5,280.00
Project Total: $55,980.00
Additional requested tasks, such as attendance at City Council or staff meetings, re-survey or
replacement of construction stake, or any activities considered outside the proposed Scope of
Work will be invoiced on a time-and-material basis per our current fee schedule. Invoicing for
any additional work above-and-beyond what is detailed in our Scope of Work may typically
include hours for a Principal and/or Associate Engineer and Registered Land Surveyor.
Attached is our current Schedule of Hourly Rates for your reference.
Thank you for the opportunity of allowing HCI to offer this proposal for this project. We look
forward to your acceptance of this proposal and working with you and your staff on this project. If
you have any questions or need more information please contact us at(714) 731-9455.
Very truly yours,
HARTZOG& CRABILL,INC.
—je�"J/
Gerald J. Sto ,P.E.,
Executive Vice President
Attachments: Schedule of Hourly Rates
Hartzog& Crabill, Inc.
Consulting Traffic Engineers
City of'Menifee—FY: 2010-11
Schedule of Hourly Rates
Rate Adjustment Agreement Per:J.Stock&D.Allison; 10-06-10.
Classification Hourly Rates
Expert Witness/Deposition....................................................................................... $260
Litigation Consultation............................................................................................... $232
Two-Person Survey Crew........................................................................................... $232
Litigation Field Evaluation......................................................................................... $207
Principal Consultant........................................................... $160
.........................................
Principal Consultant.....(Mr. Bernie Dennis, T.E., Office Hours at City Hall)......... $140
Registered Land Surveyor......................................................................... $145
..................
SeniorEngineer........................................................................................................... $135
Storm Water Permit Compliance Engineer......(Mrs. Lori Wolfe,NPDDES).......... $130
AssociateEngineer...................................................................................................... $130
Traffic Signal Systems Supervisor................................................................................ $130
MuralArtist.................................................................................................................. $125
AssistantEngineer........................................................................................................ $120
SeniorDesigner............................................................................................................ $120
Traffic Signal Systems Specialist................................................................................. $115
Draftsperson.................................................................................................................. $ 93
Technician..................................................................................................................... $ 78
WordProcessor............................................................................................................. $ 62
Clerical.......................................................................................................................... $ 52
*Traffic Counts......... (Cost,plus 15%)........................................................................ $*
Note: Out of pocket expenses (blueprinting, reproduction, printing and delivery service) will
be invoiced at Cost, plus 15%. A 15% fee for administration, coordination and handling will be
added to subcontracted services. Mileage will be invoiced at $0.63 per mile. Scheduled
overtime will be performed at 125%. This Schedule of Hourly Rates is effective as of January
1, 2009. Rates may be adjusted after that date to compensate for increases of inflationary
trends.
Page 2 of 2
LORI WOLFE, PE
714-402-9645
Education & Registrations
B.S., Civil Engineering
University of California, Long Beach
Registered Civil Engineer. California, 1992, C65131
SUMMARY
Mrs. Wolfe possesses over 20 years of civil engineering, water quality management and
development review/processing, on infrastructure and development projects throughout
Southern California. Her experience covers planning, design and administration of a
broad range of projects including water quality, streets and highways, drainage
improvements, and sewer facilities. She has extensive experience and knowledge in the
design and checking requirements to verify and insure compliance with City, County,
State and Federal regulations as well as adherence to Codes and Professional
Standards.
EXPERIENCE
Bellflower, Storm Water Consultant Provides stormwater consulting services
consisting of Annual Report preparation and submittal, preparation of stormwater
conditions of approval for Planning Department, provides annual training for the
Planning Development Program, Construction Development Program, ICID Program and
Public Services Program, updates the Maintenance Yard SWPPP annually, provides
annual inspections of the Maintenance Yard SWPPP, manages SUSMP process from
the planning stages through the construction stage.
Yorba Linda, NPDES Consultant Managed the NPDES program including rainy
season inspection reports, water quality conditions of approval, yearly reporting, yearly
inspections, and construction BMP's. Updated portions of the Local Implementation Plan
to meet current permit requirements. Managed the development division. Provided
conditions of approval for planning, oversaw the plan check process and recommended
the approval of all construction plans and Final Maps. Supervised land development
projects from conception to construction.
Managed Plan Check Services for Riverside County Flood Control and Water
Conservation District, Managed staff responsible for reviewing plans for flood control
purposes including drainage reports and plans for commercial and residential
developments. Reviewed water quality management plans and reports for compliance
with the Regional Water Quality Control Board.
La Quinta, San Clemente, Tustin, and Fontana Reviewed improvement and water
quality plans for Land Development Projects including commercial and residential
developments.
Rancho Santa Margarita, Moreno Valley, Norco, Yucca Valley Reviewed plans for
Land Development Projects including commercial and residential developments.
Provided grading plan, precise grading plan, improvement plan, storm drain plan and
water quality review. Reviewed hydrology and hydraulic reports.
LORI WOLFE, PE
714-402-9645
Moulton Parkway Street Improvements, Laguna Hills, CA. Managed the street
improvement design including street widening, bus bay design and storm drain
improvements, prepared contract documents for construction.
Alicia Parkway Street Improvements, Laguna Hills, CA. Responsible for calculating
grades and earthwork quantities of retaining wall.
Crown Valley Parkway, Cabot Road Street, Laguna Hills, CA. Managed the design
during construction on the street and drainage improvements, a project to eliminate
drainage problems and upgrade roads.
Alicia Parkway and Paseo de Valencia Street Rehabilitation Project, City of Laguna
Hills Sensitivity and care were exercised to provide continual access to local
commercial stores and to the public high school during construction. A conscious
awareness of the needs of the citizens of Laguna Hills was made to limit the amount of
delay in travel along the subject project roads. To determine the quality of existing
pavement based on current and future roadway usage, a geotechnical report was
performed. Alternative pavement sections and overlay strategies were presented in the
report. From discussions with city staff and an awareness of field condition
constructability, a pavement section was selected. Ground water was encountered
during the construction phase, which prevented the necessary compaction required for
the proposed pavement section. Solutions were recommended including additional
excavation and bridging of the pavement in areas of high ground water. Signing and
striping plans were designed. Traffic loops and pull boxes were replaced as necessary.
Kenneth H. Rosenfield, P.E. Director of Public Services (949) 707-2655.
Harbor Boulevard Street Rehabilitation, City of Fullerton Harbor Boulevard is a
major thoroughfare passing through the center of the City of Fullerton's commercial
district. Major street rehabilitation was proposed using federally funded monies
administered by Caltrans Local Assistance. A complete set of construction documents
were prepared including plans, specifications and cost estimate. Extensive traffic control
plans were necessary due to high traffic volumes and included with the improvement
plans. Design of the traffic control plans followed the guidelines from the WATCH
Manual and also evaluated access to commercial centers. Of specific interest to the City
was continuous access to the Costco Wholesale and Toy's-R-Us stores. Director of
Engineering, Don Hoppe (714) 738-6864.
Bedford Canyon Road Water Line Improvements, Corona, CA. Responsible for 16"
water line improvement including fire hydrant relocation and blow off relocation at the
intersection of Bedford Canyon Road and Foothill Parkway.
El Toro Road Street Improvements, Laguna Hills, CA. — Managed the design team
responsible for the design and preparation of PS&E for widening, intersection layout,
signing and striping, and drainage improvements including relocation of existing catch
basin.