2018/09/19 Local Government Commission (LGC) Active Transportation Plan (3) CITY OF MENIFEE
PROFESSIONAL SERVICES AGREEMENT
CITY OF MENIFEE ACTIVE TRANSPORTATION PLAN
T IS PROFESSIONAL SERVICES AGREEMENT("Agreement") is made and effective
this_ Ltay of ` , 2018 ("Effective Date")by and between the CITY OF MENIFEE,
a California municipal corporation, ("City") and LOCAL GOVERNMENT COMMISSION
L( GC), a California Non-Profit Corporation("Consultant"). City and Consultant may sometimes
herein be referred to individually as a"Party" and collectively as the "Parties."
SECTION 1. SERVICES.
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to
City the services described in the Scope of Services,attached hereto as Exhibit A and incorporated
herein by this reference (the "Services"). Consultant will perform subsequent task orders as
requested by the Contract Administrator (as defined below), in accordance with the Scope of
Services. In the event of a conflict in or inconsistency between the terms of this Agreement and
Exhibit A, this Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on September 19,2018
and shall end on June 30, 2020 unless the term of this Agreement is otherwise terminated or
extended as provided for in Section 8. The time provided to Consultant to complete the Services
required by this Agreement shall not affect City's right to terminate this Agreement, as provided
for in Section 8.
1.2 Standard of Performance. Consultant represents and warrants that Consultant is a
provider of first class work and services and Consultant is experienced in performing the Services
contemplated herein and, in light of such status and experience, Consultant shall perform the
Services required pursuant to this Agreement in the manner and according to the standards
observed by a competent practitioner of the profession in which Consultant is engaged in the
geographical area in which Consultant practices its profession and to the sole satisfaction of the
Contract Administrator.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to
perform the Services pursuant to Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons, Consultant
shall, immediately upon receiving notice from City of such desire of City, reassign such person or
persons.
1.4 Time. Consultant shall devote such time to the performance of the Services
pursuant to this Agreement as may be reasonably necessary to satisfy Consultant's obligations
hereunder.
1.5 Authorization to Perform Services. Consultant is not authorized to perform any of
the Services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
267 1/031858-000 1
7630421.2 a09/04/18
shall have thirty (30)days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
2.3 Final Payment. City shall pay the last five percent (5%) of the total amount due
pursuant to this Agreement within sixty(60) days after completion of the Services and submittal
to City of a final invoice, if all of the Services required have been satisfactorily performed.
2.4 Total Payment. City shall not pay any additional sum for any expense or cost
whatsoever incurred by Consultant in rendering the Services pursuant to this Agreement. City
shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the
maximum amount of compensation provided above either for a task or for the entirety of the
Services performed pursuant to this Agreement,unless this Agreement is modified in writing prior
to the submission of such an invoice.
2.5 Hourly Fees. Fees for the Services performed by Consultant on an hourly basis
shall not exceed the amounts shown on the fee schedule included with Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are included within the maximum
amount of this Agreement.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment
taxes incurred under this Agreement and any federal or state taxes.
2.8 Payment upon Termination. In the event that City or Consultant terminates this
Agreement pursuant to Section 8, City shall compensate Consultant for all outstanding costs and
reimbursable expenses incurred for Services satisfactorily completed and for reimbursable
expenses as of the date of written notice of termination. Consultant shall maintain adequate logs
and timesheets in order to verify costs and reimbursable expenses incurred to that date.
SECTION 3. FACILITIES AND EQUIPMENT.
Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all
facilities and equipment necessary to perform the services required by this Agreement. City shall
make available to Consultant only physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Consultant's use while consulting with City employees
and reviewing records and the information in possession of City. The location, quantity, and time
of furnishing those facilities shall be in the sole discretion of City. In no event shall City be
required to furnish any facility that may involve incurring any direct expense, including but not
limited to computer, long-distance telephone or other communication charges, vehicles, and
reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS.
Before beginning any work under this Agreement, Consultant, at its own cost and expense,
shall procure the types and amounts of insurance checked below and provide Certificates of
Insurance, indicating that Consultant has obtained or currently maintains insurance that meets the
2671/031858-0001
76304212 a09/04/18 -3-
a. The insurance shall cover on an occurrence or an accident basis, and
not on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the
policy shall not affect coverage provided to City and its officers,employees,agents,
and volunteers.
4.3 Professional Liability Insurance.
a. General requirements. Consultant, at its own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance for licensed
professionals performing the Services pursuant to this Agreement in an amount not less than ONE
MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors and omissions.
Any deductible or self-insured retention shall be shown on the Certificate. If the deductible or
self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be
approved by City.
b. Claims-made limitations. The following provisions shall apply if the
professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be no
later than the commencement of the Services.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after the expiration or termination of this
Agreement or completion of the Services, so long as commercially available at
reasonable rates.
C. If coverage is canceled or not renewed and it is not replaced with
another claims-made policy form with a retroactive date that precedes the Effective
Date of this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after the expiration or termination of this Agreement
or the completion of the Services. Such continuation coverage may be provided by
one of the following: (1) renewal of the existing policy; (2) an extended reporting
period endorsement; or (3) replacement insurance with a retroactive date no later
than the commencement of the Services under this Agreement. City shall have the
right to exercise, at Consultant's sole cost and expense, any extended reporting
provisions of the policy, if Consultant cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to
City prior to the commencement of the Services under this Agreement.
4.4 All Policies Requirements.
a. Acceptability of insurers. All insurance required by this Section is to be
placed with insurers with a Bests' rating of no less than AXII and admitted in California.
2671/031858-0001
7630421.2 a09/04/18 -5-
subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated
herein.
g. Variation. The Contract Administrator may, but is not required to,approve
in writing a variation in the foregoing insurance requirements, upon a determination that the
coverage, scope, limits, and forms of such insurance are either not commercially available,or that
City's interests are otherwise fully protected.
4.5 Remedies. In addition to any other remedies at law or equity City may have if
Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent
and within the time herein required, City may, at its sole option, exercise any of the following
remedies,which are alternatives to other remedies City may have and are not the exclusive remedy
for Consultant's breach:
a. Obtain such insurance and deduct and retain the amount of the premiums
for such insurance from any sums due under this Agreement;
b. Order Consultant to stop work under this Agreement or withhold any
payment that becomes due to Consultant hereunder, or both stop work and withhold any
payment, until Consultant demonstrates compliance with the requirements hereof; and/or
C. Terminate this Agreement.
SECTION 5. INDEMNIFICATION.
5.1 Indemnification for Professional Liability. Where the law establishes a
professional standard of care for performance of the Services, to the fullest extent permitted by
law,Consultant shall indemnify,protect,defend(with counsel selected by City),and hold harmless
City and any and all of its officers, employees, officials, volunteers, and agents from and against
any and all claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action
(whether in tort, contract, under statute, at law, in equity, or otherwise) charges, awards,
assessments, fines, or penalties of any kind (including reasonable consultant and expert fees and
expenses of investigation, costs of whatever kind and nature and, if Consultant fails to provide a
defense for City, the legal costs of counsel retained by City) and any judgment (collectively,
"Claims")to the extent same are caused in whole or in part by any negligent or wrongful act,error,
or omission of Consultant, its officers, agents, employees, or subcontractors (or any entity or
individual that Consultant shall bear the legal liability thereof) in the performance of professional
services under this Agreement.
5.2 Indemnification for Other than Professional Liability. Other than in the
performance of professional services and to the full extent permitted by law, Consultant shall
indemnify, protect, defend (with counsel selected by City), and hold harmless City, and any and
all of its officers, employees, officials,volunteers, and agents from and against any and all Claims,
where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in
part, the performance of this Agreement by Consultant or by any individual or entity for which
Consultant is legally liable, including but not limited to officers, agents, employees or
subcontractors of Consultant.
2671/031858-0001
7630421.2 a09/04/18 -7-
reasonable attorneys' fees, expert witness fees, court costs, and costs incurred related to any
inquiries or proceedings) arising from or related to (i)the noncompliance by Consultant or any
party performing the Services of any applicable local, state, and/or federal law, including,without
limitation, any applicable federal and/or state labor laws (including, without limitation, the
requirement to pay state prevailing wages and hire apprentices); (ii) the implementation of Section
1781 of the Labor Code, as the same may be amended from time to time, or any other similar law;
and/or (iii) failure by Consultant or any party performing the Services to provide any required
disclosure or identification as required by Labor Code Section 1781, as the same may be amended
from time to time, or any other similar law. It is agreed by the Parties that, in connection with
performance of the Services, including, without limitation, any and all public works (as defined
by applicable law), Consultant shall bear all risks of payment or non-payment of prevailing wages
under California law and/or the implementation of Labor Code Section 1781, as the same may be
amended from time to time, and/or any other similar law. Consultant acknowledges and agrees
that it shall be independently responsible for reviewing the applicable laws and regulations and
effectuating compliance with such laws. Consultant shall require the same of all subcontractors.
7.3 Licenses and Permits. Consultant represents and warrants to City that Consultant
and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals of whatsoever nature that are legally required to practice their respective professions.
Consultant represents and warrants to City that Consultant and its employees, agents, and
subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of
this Agreement any licenses, permits, and approvals that are legally required to practice their
respective professions. In addition to the foregoing,Consultant and any subcontractors shall obtain
and maintain during the term of this Agreement valid Business Licenses from City.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon
written notification to Consultant.
8.2 Termination by Consultant. Consultant may cancel this Agreement upon 30 days'
written notice to City.
8.3 Consequences of Termination. In the event of termination, Consultant shall be
entitled to compensation for the Services performed up to the date of termination; City, however,
may condition payment of such compensation upon Consultant delivering to City any or all
documents, photographs, computer software, video and audio tapes, and other materials provided
to Consultant or prepared by or for Consultant or City in connection with this Agreement.
8.4 Extension. City may, in its sole and exclusive discretion, extend the end date of
this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and agrees
that, if City grants such an extension, City shall have no obligation to provide Consultant with
compensation beyond the maximum amount provided for in this Agreement. Similarly, unless
2671/031858-0001
7630421.2 a09/04/18 -9-
use of such documents for other projects by City shall be without liability to Consultant. City and
Consultant agree that,until final approval by City, all data,plans, specifications, reports,and other
documents are confidential and will not be released to third parties without prior written consent
of both Parties unless required by law.
9.2 Licensing of Intellectual Property. This Agreement creates a non-exclusive and
perpetual license for City to copy,use,modify,reuse,or sublicense any and all copyrights,designs,
rights of reproduction, and other intellectual property embodied in plans, specifications, studies,
drawings, estimates, test data, survey results, models, renderings, and other documents or works
of authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings, digital renderings, or data stored digitally, magnetically, or in any other medium,which
are prepared or caused to be prepared by Consultant under this Agreement ("Documents and
Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-
exclusive and perpetual license for any Documents and Data the subcontractor prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any
and all Documents and Data. Consultant makes no such representation and warranty in regard to
Documents and Data which were prepared by design professionals other than Consultant or
provided to Consultant by the City. City shall not be limited in any way in its use of the Documents
and Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at City's sole risk.
9.3 Consultant's Books and Records. Consultant shall maintain any and all ledgers,
books of account,invoices,vouchers,canceled checks,and other records or documents evidencing
or relating to charges for the Services or expenditures and disbursements charged to City under
this Agreement for a minimum of three (3) years, or for any longer period required by law, from
the date of final payment to Consultant under this Agreement. All such records shall be maintained
in accordance with generally accepted accounting principles and shall be clearly identified and
readily accessible.
9.4 Inspection and Audit of Records. Any records or documents that Section 9.3 of
this Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of City.
Under California Government Code Section 8546.7, if the amount of public funds expended under
this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement shall be
subject to the examination and audit of the State Auditor, at the request of City or as part of any
audit of City, for a period of three (3) years after final payment under this Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If either Party to this Agreement brings any action, including an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
Party shall be entitled to reasonable attorneys' fees and expenses including costs, in addition to
any other relief to which that Party may be entitled; provided, however, that the attorneys' fees
awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services
multiplied by the reasonable number of hours spent by the prevailing Party in the conduct of the
litigation. The court may set such fees in the same action or in a separate action brought for that
purpose.
2671/031858-0001
7630421.2 a09/04/18 -11-
with a copy to:
City Clerk
City of Menifee
29714 Haun Road
Menifee, CA 92586
10.10 Professional Seal. Where applicable in the determination of the Contract
Administrator,the first page of a technical report, first page of design specifications,and each page
of construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled"Seal and
Signature of Registered Professional with report/design responsibility," as in the following
example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.11 Rights and Remedies. Except with respect to rights and remedies expressly
declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative
and the exercise by either Party of one or more of such rights or remedies shall not preclude the
exercise by it, at the same or different times, of any other rights or remedies for the same default
or any other default by the other Party.
10.12 Integration. This Agreement, including the scope of services attached hereto and
incorporated herein as Exhibit A, represents the entire and integrated agreement between City and
Consultant and supersedes all prior negotiations, representations, or agreements, either written or
oral. The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either Party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
10.13 Countemarts. This Agreement may be executed in multiple counterparts, each of
which shall be an original and all of which together shall constitute one agreement.
10.14 Execution of Contract. The persons executing this Agreement on behalf of each of
the Parties hereto represent and warrant that(i) such Party is duly organized and existing, (ii) they
are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so
executing this Agreement, such Party is formally bound to the provisions of this Agreement, and
(iv) that entering into this Agreement does not violate any provision of any other Agreement to
which said Party is bound.
10.15 Nondiscrimination. Consultant covenants that,by and for itself,its heirs,executors,
assigns,and all persons claiming under or through them,that in the performance of this Agreement
there shall be no discrimination against or segregation of, any person or group of persons on
account of any impermissible classification including, but not limited to, race, color, creed,
religion, sex, marital status, sexual orientation, national origin, or ancestry.
2671/031858-0001
7630421.2 a09/04/18 -1 J-
IN WITNESS WHEREOF, the Parties hereto have executed and entered into this
Agreement as of the Effective Date.
CI-TYY OFF MENIFEE TANT
Y�
Bill Zimm a , Mayor
Michele Warren, Associate Director,
Attest: Operations
Sakah anwaring;City Clerk (/7
ApprovW as to Form: Linda Cloud, Associate Director, F> ances
(f�/'
Jef ey elching, Attorney [Note: 2 officer's signatures required if
Consultant is a corporation, unless provided
with a certificate of secretary in-lieu]
2671/031858-0001
7630421.2 a09/04/18 -15-
City of Menifee
Agreement Number74A1064
Attachment II
Page 1 of 16
4. Project Management
A. Scope of Work
City of Menifee Active Transportation Plan
INTRODUCTION
The City ofNIc ifee is located in southwestern Riverside County approximately 30 miles southeast
of the City of Riverside. The City encompasses approximately- 50 square miles and has a
population that has recently exceeded 89,000 people. The City was incorporated in 2008 alter
years of development through Riverside County.
To meet the City's goals and vision of providing a multimodal transportation system, the City
proposes to develop an Active Transportation Plan(Plan). 7lhe Plan will assess the needs,evaluate
current inventory, identiA? and prioritize active transportation recommendations, and focus on
providing improved transportation choices in the disadvantaged neighborhoods and near local
schools within the City. 'llhe City of Menifec's General Plan Circulation Elcment includes local
bikeway recommendations and goals to provide complete streets citywide. Additionally,the City
of Xlenifee has prepared a comprehensive Parks,Trails,Open Space and Recreation Master Plan
which identities in more detail the classification and location of proposed trail routes,parks and
other amenities. The Active Transportation Plan will build upon the network identified in the
General Plan and Master Plan, integrate pedestrian and safe routes to school recommendations,
and prioritize facilities citywide.
The City of Menifee is one of the fastest growing cities in western Riverside County and is forecast
to reach a population of 161,000 at build out,according to the most recent housing element in the
General Plan.As the City continues to grow and expand its transportation network,this plan will
create die blueprint for the future by supporting the development of more sustainable,livable,and
efficient walkable and bicycle-fricildly communities. The City is committed to knitting together
the local, and sometimes dispersed, neighborhoods in \[enifee through a network of active
transportation systems. The Plan will identify the key linkages that will tie die communities
together with the goal of increasing the number of non-auto oriented trips citywide.
The prioritized list of recommendations that emerge from the Plan shall be tied to measurable goals
and objectives that shall be developed based on both community input as well as technical analyses
throughout the process.The Plan shall provide all the necessary information and analysis required
by the state guidelines for Active Transportation Plans. The Active Transportation Plan will
include all of the required components as detailed by the California Transportation Commission
in Section 13E of the 2017 ATII Guidelines. By prioritizing improvements, die Plan shall guide
die City of Ndenifee to secure funding and rapidly implement improvements to strengthen die
active transportation network. y
These tan_ible results shall ultimately help to build momentum for long-term policy chan-es that
shall guide citywide fihnding and program decisions.
2671/031858-0001
7630421.2 a09/04/18 -2-
City of Menifee
Agreement Number74A1064
Attachment II
Page 3 of 16
City will conduct a competitive bid process to select a qualified consultant team with multimodal
transportation planning-and traffic engineering expertise.17he City will provide staffing support to
meet the 11.47 percent local match 'ill addition to local transportation funds,if needed. Staff will
provide project management support. will coordinate with project partners and agencies.
participate in community workshops.attend meetings,provide data and policy documents,review
consultant products, and direct revisions. Staff will also secure all facilities for public meetings,
stakeholder mectinas and team mectinas and will encumber any production fees,facility fees or
other costs associated with public outreach events.The City will provide GIS mapping support to
supplement the technical analysis conducted by the Consultant. including providing and/or
developing GIS mapping layers for use on the project. City staff will prepare quarterly invoices
and reports to Caltrans. Staff will also coordinate with partners to help publicize the project and
ensure public participation in all aspects of the community planning process.
Local Government Commission(LGC)
LGC will assist with project management and coordination of the project.LGC will organize the
community engagement events,develop publicity materials with local input,and document public
input for inclusion in the resulting plan document. LGC staff has extensive experience in public
engagement in planning processes,land use and transportation planning and design.I.GC staff has
worked on over 70 community design eharrettes and their staff conduct workshops on Desianing
for Pedestrian Safety(for the Federal IIighway Administration), Safe Routes to School (for the
National Center for SRTS), and Complete Streets(for the National Complete Streets Coalition).
The LGC has staff that is fluent in Spanish and can conduct meetings and workshops in English
and Spanish.
Riverside University IIealth System—Public IIealth(RUIIS-PII)
The Riverside University IIealth System — Public hIealth will assist with managing and
conducting outreach for this project. with a special focus on engaging schools. businesses and
residents. RtnIS-PI I has a Ion(,history of advocating for and supporting active transportation in
Riverside County. (h-er the last ten years, RUNS-PH has partnered with 17 cities and
unincorporated communities to manage Safe Routes to School projects. RUHS-PH also leads the
Riverside County active Transportation Network.
Consultant
The selected consultant (or team of consultants) will be responsible for all technical analysis,
documentation mapping and evaluation for the project.The consultant will analyze and document
baseline conditions for walking and bicycling, will actively engage in the public process, will
develop desiggn concepts and recommendations to improve safety that respond to input from the
community-and implementing and overseeing agencies,and prepare the plan document.
OVERALL PROJECT OBJECTIVES:
'fhe project and resulting products will address a variety of community sustainability and livability
objectives,including:
• Develop a comprehensive understanding of pedestrian needs and issues for pedestrians of
all aucs and abilities.
2671/031858-0001
7630421.2 a09/04/18 -4-
City of Menifee
Agreement Number74A1064
Attachment II
Page 5 of 16
provide the necessary technical expertise to develop the plan. the RFP will follow the proper
procurement procedures established by Caltrans for these projects.
Responsible Party: City of N leni ee and LGC
Task 1.4: Quarterly Reporting& Invoicing
The City will prepare quarterly reports as required by the grant for submittal to Caltrans. This task
includes the preparation of materials,document coordination tyith the sub-applicants and selected
Consultant and the submittal of quarterly reports.
Responsible Party:Cite of Menifee
Task L-5: Fiscal Management
The City will be responsible for keeping all the necessary accounting records for the project and
will submit invoices to Caltrans District Staff based on milestone completion—at least quarterly,
but no more frequently than monthly.This task includes receiving.reviewing,and processing the
invoices received from the sub-applicants and Consultant as well as internal administrative
responsibilities required to process and pay invoices.
Responsible Party:City of Nienifee
Task Deliverable
1.1 Afeetin,notes
1.2 Copy of signed agreements
1._ Copy-ofRl P.Distribution list.Lrecxtecl consultant contract
1.4 Quarterly Re xjrts
l..i Montblrlmoices
Task 2. Project Management
Initial project planning and coordination efforts are critical ui the success of any project. T1ic
Project Team will undertake a number of initial and ongoing project administration activities to
ensure that all project goals and requirements are met-within the identified budget and project
timeline. y
Task 2.1: Project hick-off\Ieeting
The City will develop agenda and materials for a kick-off meeling with the Consultant.IZUIIS-PI I
and LGC to discuss the goals of tine project and role of each entity. Administrative items will be
discussed such as communication protocol,meeting frequency,progress reporting.scheduling and
invoicing, and other relevant project information. A summary of the meeting shall be provided
with kcy action items identified.
Responsible Party:City
Task 2.2: Project Team Meetings
NIontlily Project Management (I'M) status meetings shall occur via telephone (using City of
Mcnifee conference call phone number) to ensure regular and consistent communication on
upcoming tasks,identifying potential risks and challenges to success.Participation in the monthly
neetings is anticipated to include the City Project Ntanager,the Consultant Project Manager and
2671/031858-0001
7630421.2 a09/04/18 -6-
City of Menifee
Agreement Number74A1064
Attachment II
Page 7 of 16
Consultant Team will travel to Mcnifcc for this PAT meeting.During this visit,LGC and the
Consultant Team will also meet with project partners and selected stakeholders,and will tour
and photograph the area to assess existing conditions.
• The second PAT meeting will be held approximately two months before the engagement
events. The agenda will focus on outreach and planning for the welts. The LGC and the
Consultant Team will travel to Mcnifc c for this Project Advisory Team meeting.
• The third Project Advisory Team meeting will be held approximately one month after the
Consultant Team circulates the draft plan goals and objectives following the engagement
event~. LGC staff and the Consultant Team will travel to Menifee to meet with the Project
Advisory Team and other key stakeholders to discuss the outline,resolve any issues that might
still be pending and review proposed concepts developed during and after the engagement
events.
• Additional meetings of the PAT will be scheduled on an as-needed basis.
Responsible Party: City and LGC
Task 3.4: Develop Community Engagement Plan
Following the first Project Advisory Team meeting, LGC and RUHS,with input from the City.
will prepare an engagement plan that will spell out the steps that will be taken to reach out to and
engage community mcinbe s.'Ilic plan will take a comprchensivc approach to public cngagement.
The Project Team shall consider traditional and dynamic methods to engage the community while
considering inclusiveness of many underserved portions of the Cite that may not fully understand
flu role that City of Mcnifec plays in guiding and supporting improxcments to active
transportation. Communication with various health, safety, walkability, and other interested
advocacy organizations shall be ongoing as progress is made toward key project milestones. The
community engagement plan shall include suggestions to uniquely engage the community, such
as experiential art, developing* a youth art campaign related to walking* and bicycling, or
coordinating with tine City to develop demonstration events.
The plan will include a schedule with timing for release, distribution and placement of publicity
items and a list of potential co-sponsors and co-promoters to assist with outreach and development
of festive activities (e.g. donated local food and entertainment) to maximize participation and
positive input at community events.
Responsible Part: LGC
Task 3.5: Produce and Distribute Outreach Materials
L,GC and RUHS-PH will work closely with the City to conduct publicity and outreach throughout
the course of the project.Specific tasks will include:
• Produce Materials:LGC and RUIIS,in coordination with the City,will produce flyers and
posters publicizing events for community-wide distribution.Materials will be produced in
other languages,as needed.Consistent branding and messa�,ing shall be developed for use
in various project awareness media(11yers,banners,webpa,e,etc.).
• Distribute Materials: The City, schools, local businesses, religious and service
organizations,and major employers will be asked to distribute flyers and information about
the engagement events through their networks. Elementary and Middle/Junior High
Schools located will be asked to send flyers home with their students. The City will
distribute flyers through businesses,health clinics,churches and other identified channels.
Information about the project will be circulated via social media.
2671/031858-0001
7630421.2 a09/04/18 -g-
City of Menifee
Agreement Number74A1064
Attachment II
Page 9 of 16
The Consultant will develop socio-dennograpinie anal}-sis related to the need,demand,and potential
for walking and bicycling(e.g.vehicle ownership,gender,age,eta)usung available existing data.
In addition,the Consultant shall evaluate the following:
• Review of City of Menifee-available GIS database for available information. At the
time this report was prepared, a detailed database of existing sidewalks. curb ramps,
street lightin;, crosswalks and bicycle facilities was not available at the City. The
Consultant will be responsible for developing these GIS layers. The Consultant will
work directly with City MAY for layering and formatting of GIS lagers.
• Evaluate existing bicycle and pedestrian trips using the Strava bicycle and pedestrian
activity data. Review• pedestrian and bicycle activity data available from the City
including traffic data collected by the City, Safe Routes to School information and
available bicycle data from recently completed studies or reports.
• Evaluate collision data using recognized statewide standardized data to map injuries
and fatalities to pedestrians and bicyclists in traffic collisions.
• Identify key destinations such as schools, parks, major employment centers, transit
centers,tourist destinations, and other regional activity centers. The Consultant shall
work with the City to identify end-of-trip facilities,wayfinding,and adopted policies
serving t0 support and encourage active transportation travel.
The Consultant will prepare base maps for design and analysis work and for use by residents at.
engagement activities. The Consultant shall provide a technical mennorandunn sunnmarizinng the
socio-economic and data rcvic-.v for City review.The mapping for existing conditions analysis will
need to be consistent with Statewide ATP requirements.
Responsible Party: Consultant
Task Deliverable
4.1 Plan Imentory crud Techniccrl:tlemoranchrm
4.2 DaIaAnah7sis. Technical Xlemoranchrm on Exislin,;Conclilions.Betse_lla ps
Task 5. Community Engagement
As with any community planning or development process,the community engagement efforts for
this project will help to affirnn c0mnuunity values,needs and aspirations and ultimately drive the
development of the final plan so that it reflects and advances the community's vision for the future.
To support this goal,LGC and RUI IS-PI I will work closely with the City of hlenifee to conduct a
series of activities to enrage residents.By using a participatory process,the Project Team can help
broaden the dialogue with residents and businesses within the community and stimulate continued
engagement.This,in turn.will strengthen social capital within the City during and after the project
period.
2671/031858-0001
7630421.2 a09/04/18 _10'
City of Menifee
Agreement Number74A1064
Attachment II
Page 11 of 16
• Afternoon or evening open studios to allow stakeholders to provide feedback as the
Consultant Team is working
• Review of concepts with City staff
Responsible Party: LGC and Consultant Team
Task 5.3: Pop-Up Events
Before.during_and after the charrette,RUBS-PII staff will attend and engage the community at up
to five (5) events associated with community festivals, tanner's markets, and other events.
Attendance at community events may be facilitated through demonstration cvcnts to illustrate
tactical urbanism concepts through temporary installations of innovative solutions. Small pop-up
events at a community event may provide a livelier method to solicit input and engage event
attendees. Pop-up events can also be organized outside schools, stores or other locations where
residents may gather.
Responsible Party: RLZIS
Task 5.4: Digital Media Input
The Consultant will identify and recommend digital media options to solicit community input on
barriers and challenges, and to provide guidance on desired improvements and concepts. The
consultant, in collaboration with City staff will create a project web site in the City's official
wcbpagc with ongoing information on the development of the Active Transportation Plan. The
web site will allots residents to take a short survey,provide general comments and will also include
an interactive map that they can use to provide detailed,location-specific comments.
Responsible Party: Consultant Team
Task 5.5: Draft Project Goals and Objectives
Based on the input received from the variety of community engagement events and the web site,
the Consultant Team will develop draft active transportation goals and objectives for local-agency
and public review. Statewide and regional goals for safety, sustainability, mobility and
accessibility, and equity, including those in the Caltrans Smart Mobility 2010 Principles, shall
provide a starting point and shall be supplemented to address local contest and availability of data.
The results of this task shall be used to tailor active transportation goals and objectives for the City
of\lenifee. The goals and objectives shall be measurable and shall consider mctries utilized by
other jurisdictions.
The drall goals and ohjectives shall be presented to the Project Advisory Team as well as to the
City of `icnifec's Citizens Advisory Committee. Youth Committee and Senior Committee.
Additionally,the Consultant shall present the goals and objectives to community stakeholders for
public input.
Responsible Party: Consultant Team
Task 5.6: Final Project Goals and Objectives
Based on input received on the draft active transportation goals and objectives,the Consultant shall
prepare the final goals and objectives that shall be used to guide the preparation of ranking criteria
to prioritize improvements. The Consultant shall prepare a technical nlcnnorandutn summarizing
agency and public comments and responses. -
Responsible Party: Consultant Team
2671/031858-0001
7630421.2 a09/04/18 -12-
City of Menifee
Agreement Number74A1064
Attachment II
Page 13 of 16
Task 6.3:Pedestrian Best Practices Toolkil
The Consultant shall research and document various best practices related to the 5 E's of
Education, Encoura-ement, Engineering, Enforcement and Evaluation. Best practices should
represent a diverse range of pedestrian nlcthods/treatments to address both infrastructure and non-
infrastructure needs. The Consultant shall work with NRCOG and local agencies in Riverside
County to identify where similar practices and treatments may already be employed to provide a
local and accessible example. The toolkil shall consider efforts to provide inclusiveness in
pedestrian planning and safety efforts to address equity in transportation.
Responsible Party: Consultant Tcann
Task Deliverable
61 Draft and Revised Peclestrian Project Recommendations
6.2 Pedestrian Improvement Cost L'stinvates
6.01 Peclestrian Best Practices Toolkil
Task 7. Plan Recommendations for Bicycling
Task 7.1: Local Bikeway Project Identification
'file Consultant will work with the Applicant and the PAT to do%,clop a list of bikeway
recommendations starting with the City's Circulation Element and building_ upon the
recommendations based upon input from the community. Additional bikewiy:5 network
recommendations shall be detennined through agency staff coordination and technical analysis of
Raps and opportunities for connectivity.
`lapping of draft bikeway network improvements shall be presented to the PAT and City of
\fenifee CAC for review and comment. In addition, the draft network improvements will be
posted to the City's website for public review and comment.The Consultant shall create maps that
illustrate city-wide and regional connectivity to the bicycle network.
Responsible Party: Consultant Team
Task 7.2: Local Bikeway Ranking Criteria
The Consultant shall develop ranking criteria to evaluate and prioritize future bikeways.
Evaluation criteria should be based on the established project goals and objectives.Each criterion
shall carry an assigned weight and be presented in matrix format to exhibit how they relate to the
goals and objectives. Potential franking criteria might include collision history, gap closure,
connectivity to destinations.cost,public input,and proiected usage. Data and analysis tools used
to develop the;ranking criteria shall be provided to the Applicant at project completion.The criteria
shall be presented conlellnTClltly with recommended improvements to the PAT and City of\NIenifee
CAC.
Responsible Party: Consultant Team
Task 7.3: Bikeways Project Prioritization and Cost Estimates
The Consultant shall evaluate and rank recommended bikeway projects based on the established
criteria. The Consultant shall develop high-level cost estimates for each bikeway project to
2671/031858-0001
7630421.2 a09/04/18 -14
City of Menifee
Agreement Number74A1064
Attachment II
Page 15 of 16
related to match requirements. The funding matrix shall be developed to help guide and position
the City for potential funding opportunities.
Responsible Party: Consultant Team
Task 8.2: Draft and Final Report
The Consultant shall incorporate results of prior tasks into the citywide Activc Transportation Plan.
The drall report shall be made available for local agency and public review.Comments on the draft
shall be addressed by the Consultant team.The final report shall be published online and promoted
through the City of\denifee's various media outlets. The Consultant shall present a summary of
the report to the following groups:
• City of\Icnifee Planning Commission:
• City of\denifee Citizens Advisory Committee
• City Parks and Recreation Commission
• City Council
City staff will he responsible for presenting the results of the effort to City Council.
Responsible Party: Consultant'1'cam and City
Task Deliverable
&1 Drat and Final Funding;Source_ldatrir
&2 Draf and Final ATP Repvrt
2671/031858-0001
7630421.2 a09/04/18 -16-
EXHIBIT B
INSURANCE
2671/031858-0001
7630421.2 a09/04/18 -1 g-