2020/09/01 Citibot, Inc. CitiBot customer service chat box DocuSign Envelope ID:687DB234-1 BA5-4BDC-86A2-219272CEA663
/IJF
MENIFEE
CITY OF MENIFEE
Agreement/contract coversheet
DATE: August 25, 2020 A�
TO: Armando G.Villa,City Manager
CC: Department Date Initials
Jeff Wyman,Assistant City Manager /27/2020 Sw
Wendy Preece, Deputy Finance Director /27/2020
Rochelle Clayton, Deputy City Manager /1/2020
Jeffrey T. Melching, City Attorney /1/2020
Sarah A. Manwaring, City Clerk /8/2020
Agreement Routed to City Attorney: 8/24/2020(Via email,attached)
Insurance Requirements: ®General Liability (Expiration Date: Pending, Requested)
(Attached) ®Automobile Liability (Expiration Date: Pending, Requested)
®Worker's Compensation (Expiration Date: Pending, Requested)
® Other: Cyber (Expiration Date: Pending, Requested)
FROM: Margarita Cornejo, Financial Services Manager �GS�
Michelle Sarkissian, IT Supervisor RS
SUBJECT: Software Subscription Agreement between the City of Menifee and Citibot Inc. for Citibot
SMS Chatbot Customer Service Software
IS THE AGREEMENT/CONTRACT WITHIN THE CITY MANAGER'S SIGNATURE AUTHORITY?
®Yes—® Purchase of Commodities under$50,000 ❑ Professional Services under$25,000
❑ Change Order under$25,000 or less than 10%of original contract(supplies, equipment,services
or construction contracts)
❑ Public Works Contract for$45,000 or less
❑ No—City Council authorized City Manager to sign (Council action attached)
WHY IS THIS AGREEMENT/CONTRACT NEEDED?
The agreement between the City of Menifee and Citibot Inc.shall provide for a one year subscription(eligible for renewal
at the City's discretion) to the Citibot Chatbot Customer Service Software Solution. This software provides for an
interactive text messaging and customer service software system for civic engagement with government. Using text
messages,Citibot can help a citizen report a problem,ask a question,or send in a message--and Citibot responds in real
time, anytime.
This agreement helps meet the City's strategic goal of being an Accessible and Interconnected Community, particularly
in the present time
WHAT IS THE TOTAL LENGTH OF THE AGREEMENT/CONTRACT?
The term of the agreement will cover the period of September 1,2020 through August 31, 2021
WHAT IS THE TOTAL DOLLAR AMOUNT OF THE AGREEMENT/CONTRACT?
$16,830(Not-to-Exceed Amount)
*Please attached a second page for additional information to support this agreement.
DocuSign Envelope ID:687DB234-1 BA5-4BDC-86A2-219272CEA663
HOW WAS THE VENDOR/CONSULTANT/CONTRACTOR DECIDED ON?
Citibot SMS Chatbot Customer Service Software is propietory software.Cltibot has provided the City with a proposal for
a one year subscription as well as pricing for Year 2 and 3 should the City elect to renew the agreement for subsequent
terms.Staff has reviewed the pricing provided for reasonability and has been able to negotiate service at no cost for the
first three(3) months. Other cities(City of Charleston etc)are currently using Citibot's software solutions.
Supplies/Equipment/Maintenance/Construction Prior Contract/Experience with the City
❑ $5,000-$49,000—Three Written Quotes ❑ Yes
❑ Over$50,000—Competitive Bidding and Formal Proposals
Public Works Proiects Professional Services
❑ Under$45,000—Purchase Order,Contract(Prudent Judgement) ❑ Under$25,000—City Manager
❑ $45,000-$174,999—Informal Bidding Process ❑ over$25,000—City Council Approval
❑ Over$175,000—Formal Bidding Required
WHERE ARE THE FUNDS COMING FROM?
Funding is coming from the approved FY 2020/21 operating budget
WHAT GENERAL LEDGER ACCOUNT NUMBER SHOULD BE USED FOR THE PURCHASE ORDER?
110-4115-51350 (Software Licensing/Annual Maintenance)
IS THERE SUFFICIENT BUDGET? WHAT IS THE AVAILABLE BUDGET?
Yes, as of 8/26/2020 Account#110-4115-51350(Software Licensing/Annual Maintenance) has a balance of
$390,277.74(see attached Eden Report)
ATTACHMENTS
- CONTRACT/AMENDMENT
- CERTIFICATES OF INSURANCE (PENDING, REQUESTED (8/25/2020)
- EMAIL TO CITY ATTORNEY FOR REVIEW/APPROVAL
- EXPENDITURE STATUS REPORT (AVAILABILITY OF FUNDS)
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DocuSign Envelope ID:687DB234-1 BA5-4BDC-86A2-219272CEA663
CITIBOT, INC
MENIFEE, CA SUBSCRIPTION AGREEMENT
Effective Date:September 1,2020
Subscriber: The City of Menifee,CA
This Agreement,together with any other exhibits(including any schedules or attachments)attached hereto and incorporated herein by
reference constitute the entire subscription agreement by and between Citibot and the above-named Subscriber and are hereinafter
collectively referred to as the"Subscription Agreement."
1. Definitions. Capitalized terms used but not otherwise defined herein shall include the meanings ascribed thereto in the Terms of
Service or Privacy Policy,as applicable.
"Service" collectively refers to the Citibot SMS chatbot customer service, live chat, sms (text message) alerts, web chat, workflow
management,and data analytics platform,software and/or services made available to Subscriber. Both Parties will collectively decide
which features of Citibot that will be included in Menifee Citibot.
"Content"collectively refers to any and all information, including any text,graphics,and and/or other materials,submitted to or made
available through the Service. Content submitted to the Service by Subscriber or any Authorized User is referred to as"User Content,"
and all other Content of the Service is referred to as"Citibot Content."
"Subscription" refers to the right granted by Citibot to Subscriber to access and use the Service and the Content, subject to the terms
and conditions of the Subscription Agreement.
"Authorized Use►" refers to each employee of Subscriber, citizens of Menifee, members of the public, agents and/ or contractor of
Subscriber authorized to access and use the Service and the Content.
2. Term;Termination.
a. Term:Termination. The initial term of the Subscription Agreement shall commence on the Effective Date(as set forth above)
and continue in effect for one year with the option to renew at rates as specified in the post installation maintenance,hosting,support,
and software as a service section as described below.
b.Termination by Mutual Agreement:This Subscription Agreement may be terminated by mutual consent of both parties executed
in writing.
c. Termination for Lack of Funding or Authority: City, by written notice to Citibot, may terminate the whole or any part of this
Subscription Agreement:
1. If funding from federal,state,or other sources is not obtained and continued at levels sufficient to allow for purchase of
the services or supplies in the indicated quantities or term.
2. If federal or state laws or rules are modified or interpreted in a way that the services are no longer allowable or appropriate
for purchase under this Subscription Agreement or are no longer eligible for the funding proposed for payments authorized
by this Subscription Agreement.
3. If any license, permit, or certificate required by law or rule, or by the terms of this Subscription Agreement, is for any
reason denied,revoked,suspended,or not renewed.
Termination of this Subscription Agreement under this subsection is without prejudice to any obligations or liabilities of either
party already accrued prior to termination.
d.Termination for Cause: City may terminate this Subscription Agreement effective upon delivery of written notice to Citibot,or
on a later date stated in the notice should Citibot default on the terms of this Subscription Agreement or fail to meet service expectations
of the City.
The rights and remedies of the City in this subsection are not exclusive and are in addition to any other rights and remedies
provided by law or under this Subscription Agreement
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DocuSign Envelope ID:687DB234-1 BA5-4BDC-86A2-219272CEA663
b. Effect of Termination. Upon the termination of the Subscription Agreement,the Subscription and all rights granted to Subscriber
and the Authorized User(s) in the Subscription Agreement are immediately revoked, including, without limitation, all rights to use the
Service,any portion thereof,and any Citibot Content obtained through the Service.
3. Installation Fee;Subscription Fee;Payment. Subscriber is responsible for payment of the Subscription Fee as described in in this
Section. Payment shall be due to Citibot within thirty(30)business days upon receipt of the Invoice.
Year 1
1. Upfront development and installation cost should consider the software cost as well as initial configuration and setup costs,initial
license costs,training, implementation, and Trello Integration=$2,000. Citibot will invoice Subscriber this fee on the Effective Date of
this Subscription Agreement.
•Breakdown:This cost considers installation fees as well as all costs associated with training and implementation with the City staff.
Free Period: Months 1 through 3 from the Effective Date of this Subscription Agreement
Post Installation maintenance,hosting,support and software as a service costs=$FREE-including Citibot Live Chat.
o Live Chat: FREE
o WebChat: FREE
o SMS Push Notifications: FREE
Months 4 through 12 from the Effective Date of this Subscription Agreement
Post Installation maintenance,hosting,support,and software as a service costs=$1,100/month *9 months=$9,900 in
o Live Chat: $95/month*9Months=$855 in Year 1
o WebChat:$425/month *9 Months=$3,825 in Year 1
o SMS Push Notifications: $250/month*9 Months=$2,250 in Year 1
Year 2
Post Installation maintenance,hosting,support,and software as a service costs=$1,200/month=$14,400 in Year 2
o Live Chat: $125/month=$1,500 in Year 2
o WebChat:$450/month=$5,400 in Year 2
o SMS Push Notifications: $290/month=$3480 in Year 2
Year 3
Post Installation maintenance,hosting,support and software as a service costs=$1,300/month=$15,600 in Year 3
o Live Chat: $175/month=$2,100 in Year 3
o WebChat:$475/month=$5,700 in Year 3
o SMS Push Notifications: $275/month$3,300 in Year 3
4. Representation and Warranty. Each party represents and warrants to the other party that it has the full power to enter into the
Subscription Agreement and to perform its obligations thereunder.
6. Independent Contractor. Citibot is an Independent Contractor to Subscriber. Thus,none of Citibot's employees shall be deemed
employees of Subscriber.
7. Venue/Jurisdiction. This Subscription Agreement is governed by the laws of California with venue in Riverside County,CA.
8. Data: Citibot will store the conversational data generated by its system on behalf of Subscriber in a securitized cloud storage
facility and will store the data as long as Subscriber needs and as is regulated by the laws of the State of California.
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9.Indemnification:Ciitibot shall indemnify,protect,defend(with counsel selected by City),and hold harmless City and any and all
of its officers,employees, officials,volunteers,and agents from agents from and against any and all Claims,where the same arise
out of,are a consequence of,or are in any way attributable to,in whole or in part,the performance of this Subscription Agreement
by Citibot or by any individual or entity for which Citibot is legally liable, including but not limited to officers,agents,employees or
subcontractors of Citibot.
10. Insurance Requirements: Before beginning any work under this Subscription Agreement, Citibot, at its own cost and expense,
shall procure the types and amounts of insurance checked below and provide Certificates of Insurance, indicating that Citibot has
obtained or currently maintains insurance that meets the requirements of this section and which is satisfactory, in all respects,to
City. Citibot shall maintain the insurance policies required by this section throughout the term of this Subscription Agreement.
Citibot shall not allow any subcontractor,Citibot or other agent to commence work on any subcontract until Citibot has obtained all
insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance
shall be submitted and made part of this Subscription Agreement prior to execution.Citibot acknowledges the insurance policy must
cover inter-insured suits between City and other Insureds.Workers' Compensation. Citibot shall, at its sole cost and expense,
maintain Statutory Workers'Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly
or indirectly by Citibot pursuant to the provisions of the California Labor Code. Statutory Workers' Compensation Insurance and
Employer's Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS($1,000,000.00) per accident,
ONE MILLION DOLLARS($1,000,000.00) disease per employee, and ONE MILLION DOLLARS($1,000,000.00) disease per policy. In
the alternative,Citibot may rely on a self-insurance program to meet those requirements,but only if the program of self-insurance
complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the
standards of the California Labor Code shall be solely in the discretion of the City. The insurer,if insurance is provided,or Citibot,if
a program of self-insurance is provided,shall waive all rights of subrogation against City and its officers, officials, employees, and
authorized volunteers for loss arising from the Services performed under this Subscription Agreement.
a. Commercial General and Automobile Liability Insurance.
General requirements. Citibot, at its own cost and expense, shall maintain commercial general and automobile
liability insurance for the term of this Subscription Agreement in an amount not less than ONE MILLION
DOLLARS($1,000,000.00) per occurrence, combined single limit coverage, for risks associated with the Services
contemplated by this Subscription Agreement,TWO MILLION DOLLARS($2,000,000.00)general aggregate,and TWO
MILLION DOLLARS($2,000,000.00) products/completed operations aggregate. If a Commercial General Liability
Insurance or an Automobile Liability Insurance form or other form with a general aggregate limit is used,either the
general aggregate limit shall apply separately to the Services to be performed under this Subscription Agreement or
the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall
not be limited to, protection against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from the Services contemplated under this Subscription Agreement,
including the use of hired,owned,and non-owned automobiles.
Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office
Commercial General Liability occurrence form CG 0001. Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001 Code 2,8, and 9. No endorsement shall be attached limiting the
coverage.
Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified
endorsement to the policy:
The insurance shall cover on an occurrence or an accident basis,and not on a claims-made basis.
Any failure of Citibot to comply with reporting provisions of the policy shall not affect coverage provided to City and
its officers,employees,agents,and volunteers.
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b. Professional Liability Insurance.
General requirements. Citibot,at its own cost and expense,shall maintain for the period covered by this Subscription
Agreement professional liability insurance for licensed professionals performing the Services pursuant to this
Subscription Agreement in an amount not less than ONE MILLION DOLLARS($1,000,000) covering the licensed
professionals'errors and omissions. Any deductible or self-insured retention shall be shown on the Certificate. If the
deductible or self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS($25,000), it must be approved by
City.
Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a
claims-made form:
The retroactive date of the policy must be shown and must be no later than the commencement of the Services.
Insurance must be maintained and evidence of insurance must be provided for at least five(5) years after the
expiration or termination of this Subscription Agreement or completion of the Services, so long as commercially
available at reasonable rates.
If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive
date that precedes the Effective Date of this Subscription Agreement, Citibot must provide extended reporting
coverage for a minimum of five(5)years after the expiration or termination of this Subscription Agreement or the
completion of the Services.Such continuation coverage may be provided by one of the following: (1)renewal of the
existing policy;(2)an extended reporting period endorsement;or(3)replacement insurance with a retroactive date
no later than the commencement of the Services under this Subscription Agreement. City shall have the right to
exercise,at Citibot's sole cost and expense,any extended reporting provisions of the policy,if Citibot cancels or does
not renew the coverage.
A copy of the claim reporting requirements must be submitted to City prior to the commencement of the Services
under this Subscription Agreement.
C. Cyber Liability and Security Insurance. In the event Citibot will host data,or provide for the hosting of data through a third-party
entity, Citibot shall secure and maintain Cyber Liability and Security Insurance or equivalent insurance product(s), with minimum
liability limits of not less than$1,000,000 per occurrence and$1,000,000 aggregate,that will provide,without cost to the Citibot or
City, an immediate response in the event of a data breach, including meeting all notification obligations of Citibot and City and in
the event the data breach involves personal information,the insurance policy shall also make available free credit monitoring for
any affected individual for a minimum period of one year. Citibot shall defend, indemnify, save and hold harmless, the City, its
officers,agents and employees from liability of any nature or kind,including costs and expenses,on account of a data breach arising
from Citibot hosting,transmission, or control of data,any and all suits,claims,or damages of any character whatsoever, resulting
from injuries or damages sustained by any person or persons or property by virtue of performance of this Subscription Agreement.
d. All Policies Requirements.
Acceptability of insurers. All insurance required by this Section is to be placed with insurers with a Bests'rating of no
less than A:VII and admitted in California.
Verification of coverage. Prior to beginning the Services under this Subscription Agreement,Citibot shall furnish City
with Certificates of Insurance,additional insured endorsement or policy language granting additional insured status
complete certified copies of all policies,including complete certified copies of all endorsements. All copies of policies
and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its
behalf. The Certificate of Insurance must include the following reference:CITY OF MENIFEE. The name and address
for Additional Insured endorsements, Certificates of Insurance and Notice of Cancellation is: City of Menifee,
29844 Haun Road, Menifee, CA 92586. City must be endorsed as an additional insured for liability arising out of
ongoing and completed operations by or on behalf of Citibot.
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Notice of Reduction in or Cancellation of Coverage. Citibot shall provide written notice to City within ten(10)working
days if: (1)any of the required insurance policies is terminated; (2)the limits of any of the required polices are
reduced;or(3)the deductible or self insured retention is increased.
Additional insured; primary insurance. City and its officers, employees, agents, and authorized volunteers shall be
covered as additional insureds with respect to each of the following:liability arising out of the Services performed by
or on behalf of Citibot, including the insured's general supervision of Citibot; products and completed operations of
Citibot, as applicable; premises owned, occupied, or used by Citibot; and automobiles owned, leased, or used by
Citibot in the course of providing the Services pursuant to this Subscription Agreement. The coverage shall contain
no special limitations on the scope of protection afforded to City or its officers, employees, agents, or authorized
volunteers. The insurance provided to City as an additional insured must apply on a primary and non-contributory
basis with respect to any insurance or self-insurance program maintained by City. Additional insured status shall
continue for one(1)year after the expiration or termination of this Subscription Agreement or completion of the
Services.
A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to
City and its officers,officials,employees,and volunteers,and that no insurance or self-insurance maintained by City
shall be called upon to contribute to a loss under the coverage.
Deductibles and Self-insured Retentions. Citibot shall obtain the written approval of City for the self-insured
retentions and deductibles before beginning any of the Services.
During the term of this Subscription Agreement,only upon the prior express written authorization of the City,Citibot
may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents,and volunteers. The Clty
may condition approval of an increase in deductible or self-insured retention levels with a requirement that Citibot procure a bond
guaranteeing payment of losses and related investigations,claim administration,and defense expenses that is satisfactory in all respects
to each of them.
Subcontractors. Citibot shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified
endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
Variation. The City may, but is not required to, approve in writing a variation in the foregoing insurance requirements, upon a
determination that the coverage,scope,limits,and forms of such insurance are either not commercially available,or that City's interests
are otherwise fully protected.
e. Remedies. In addition to any other remedies at law or equity City may have if Citibot fails to provide or maintain any insurance
policies or policy endorsements to the extent and within the time herein required,City may,at its sole option,exercise any of
the following remedies,which are alternatives to other remedies City may have and are not the exclusive remedy for Citibot's
breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any
sums due under this Subscription Agreement;
a. Order Citibot to stop work under this Subscription Agreement or withhold any payment that becomes due
to Citibot hereunder, or both stop work and withhold any payment, until Citibot demonstrates compliance with the
requirements hereof;and/or
b. Terminate this Subscription Agreement.
11.Cititbot shall comply will all applicable laws and regulations.
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DocuSign Envelope ID:687DB234-1 BA5-4BDC-86A2-219272CEA663
City of Menifee,CA Citibot,Inc.
LDocuSign
ed by:
Print Name: Print Name:_W.Bratton Riley
Title: City Manager Title: CEO
9/1/2020
Date: Date:_August 24,2020
Approved As to Form:
^DocuSigned�bny:I
Je re�y�F$�&MR City Attorney
Attest:
FDocuSigned by:
aV'c�, Q, dtiLaun.WaVi
S5`raU.90ualnwaring,City Clerk
6
DocuSign Envelope ID:687DB234-1BA5-4BDC-86A2-219272CEA663
From: McKee,Shawna
To: Margarita Cornejo
Cc: Dall,Heather;Cheryl Kitzerow;Jeffery T. Melching
Subject: RE:Agreement Request:Citibot
Date: Monday,August 24,2020 9:15:45 AM
Attachments: image008.pnng
[CAUTION]:This email originated from outside of the organization. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Good morning,
Great additions! I went through to make sure the defined terms were consistent, so you will notice
some changes there. I also responded to your comments and added more, as appropriate.
From my perspective,the agreement is ready (with one small change needed as noted in a
comment)for clean-up and sending back to Citibot.
Thanks,
Shawna
Shawna McKee
Rutan &Tucker, LLP
611 Anton Boulevard, 14th Floor
Costa Mesa, CA 92626
(714) 338-1801 (direct)
smckee rutan.com
www.rutan.com
RUTAN
Privileged And Confidential Communication.
This electronic transmission,and any documents attached hereto, (a)are protected by the Electronic
Communications Privacy Act(18 USC§§2510-2521), (b) may contain confidential and/or legally privileged
information,and (c)are for the sole use of the intended recipient named above. If you have received this electronic
message in error, please notify the sender and delete the electronic message.Any disclosure,copying,distribution,
or use of the contents of the information received in error is strictly prohibited.
From: Margarita Cornejo [mailto:mcornejo@cityofinenifee.us]
Sent: Friday,August 21, 2020 5:18 PM
To: McKee, Shawna <smckee@rutan.com>
Cc: Dall, Heather<HDall@rutan.com>; Cheryl Kitzerow<ckitzerow@cityofinenifee.us>; Melching,
Jeffrey<jmelching@rutan.com>
Subject: RE: Agreement Request: Citibot
Hi Shawna,
Thank you so much!
DocuSign Envelope ID:687DB234-1 BA5-4BDC-86A2-219272CEA663
expstat.rpt Expenditure Status Report Page: 1
08/26/2020 6:07PM
Periods: 0 through 14 City of Menifee
7/1/2020 through 6/30/2021
110 Information Technology
Adjusted Year-to-date Year-to-date Prct
Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used
110-4110 City Council
110-4110-51350 Software Licensing/Annual Maint. 2,300.00 0.00 0.00 0.00 2,300.00 0.00
110-4110-52039 Mobile Devices 10,870.00 0.00 0.00 0.00 10,870.00 0.00
Total City Council 13,170.00 0.00 0.00 0.00 13,170.00 0.00
110-4111 City Manager
110-4111-51350 Software Licensing/Annual Maint. 3,240.00 0.00 0.00 0.00 3,240.00 0.00
110-4111-52039 Mobile Devices 10,970.00 0.00 0.00 0.00 10,970.00 0.00
Total City Manaqer 14,210.00 0.00 0.00 0.00 14,210.00 0.00
110-4112 City Attorney
110-4112-51350 Software Licensing/Annual Maint. 920.00 0.00 0.00 0.00 920.00 0.00
Total City Attorney 920.00 0.00 0.00 0.00 920.00 0.00
110-4113 City Clerk
110-4113-51350 Software Licensing/Annual Maint. 3,360.00 0.00 0.00 0.00 3,360.00 0.00
110-4113-52039 Mobile Devices 1,340.00 0.00 0.00 0.00 1,340.00 0.00
110-4113-52800 Professional Services 4,000.00 0.00 0.00 0.00 4,000.00 0.00
Total City Clerk 8,700.00 0.00 0.00 0.00 8,700.00 0.00
110-4114 Emergency Operations Services
110-4114-51350 Software Licensing/Annual Maint. 1,620.00 0.00 0.00 0.00 1,620.00 0.00
110-4114-52039 Mobile Devices 12,760.00 0.00 0.00 0.00 12,760.00 0.00
110-4114-52500 Equipment Maint. 11,500.00 0.00 0.00 0.00 11,500.00 0.00
Total Emergency Operations Services 25,880.00 0.00 0.00 0.00 25,880.00 0.00
110-4115 Information Technology
110-4115-50100 Salaries 763,481.00 61,487.93 61,487.93 0.00 701,993.07 8.05
110-4115-50200 Overtime 0.00 1,158.30 1,158.30 0.00 -1,158.30 0.00
110-4115-50220 Part Time 0.00 14,354.02 14,354.02 0.00 -14,354.02 0.00
110-4115-50300 PERS Retirement 110,880.00 4,612.80 4,612.80 0.00 106,267.20 4.16
Page: 1
DocuSign Envelope ID:687DB234-1 BA5-4BDC-86A2-219272CEA663
expstat.rpt Expenditure Status Report Page: 2
08/26/2020 6:07PM
Periods: 0 through 14 City of Menifee
7/1/2020 through 6/30/2021
110 Information Technology
Adjusted Year-to-date Year-to-date Prct
Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used
110-4115-50310 Social Security 1,618.00 519.68 519.68 0.00 1,098.32 32.12
110-4115-50320 Medicare 12,108.00 1,124.74 1,124.74 0.00 10,983.26 9.29
110-4115-50400 Section 125 Benefit Plan 168,000.00 12,663.46 12,663.46 0.00 155,336.54 7.54
110-4115-51350 Software Licensing/Annual Maint. 431,032.00 30,199.09 30,199.09 10,555.17 390,277.74 9.46
110-4115-51352 Computer Software 5,114.00 5,213.00 5,213.00 0.00 -99.00 101.94
110-4115-51500 Small Tools/Field Equipment 10,000.00 104.82 104.82 0.00 9,895.18 1.05
110-4115-51600 Special Dept Exp 6,000.00 0.00 0.00 0.00 6,000.00 0.00
110-4115-52039 Mobile Devices 56,987.00 46.23 46.23 0.00 56,940.77 0.08
110-4115-52200 Membership&Dues 23,850.00 0.00 0.00 0.00 23,850.00 0.00
110-4115-52210 Conference/Mtgs/Mileage 34,000.00 155.39 155.39 0.00 33,844.61 0.46
110-4115-52500 Equipment Maint. 160,000.00 0.00 0.00 0.00 160,000.00 0.00
110-4115-52800 Professional Services 420,884.00 0.00 0.00 24,500.00 396,384.00 5.82
110-4115-53155 Capital Outlays 391,000.00 6,357.62 6,357.62 16,244.16 368,398.22 5.78
110-4115-59010 Operating Transfers Out-Fleet Support 3,974.00 0.00 0.00 0.00 3,974.00 0.00
Total Information Technology 2,598,928.00 137,997.08 137,997.08 51,299.33 2,409,631.59 7.28
110-4220 Finance
110-4220-51350 Software Licensing/Annual Maint. 12,156.00 0.00 0.00 3,816.00 8,340.00 31.39
110-4220-52039 Mobile Devices 1,390.00 0.00 0.00 0.00 1,390.00 0.00
110-4220-52500 Equipment Maint. 5,000.00 0.00 0.00 0.00 5,000.00 0.00
110-4220-52800 Professional Services 1,500.00 0.00 0.00 0.00 1,500.00 0.00
Total Finance 20,046.00 0.00 0.00 3,816.00 16,230.00 19.04
110-4222 Human Resources
110-4222-51350 Software Licensing/Annual Maint. 3,360.00 0.00 0.00 0.00 3,360.00 0.00
110-4222-52039 Mobile Devices 1,390.00 0.00 0.00 0.00 1,390.00 0.00
Total Human Resources 4,750.00 0.00 0.00 0.00 4,750.00 0.00
110-4330 Planning
110-4330-51350 Software Licensing/Annual Maint. 64,036.00 4,250.00 4,250.00 22,896.00 36,890.00 42.39
110-4330-52039 Mobile Devices 6,850.00 0.00 0.00 0.00 6,850.00 0.00
110-4330-52800 Professional Services 2,500.00 0.00 0.00 0.00 2,500.00 0.00
Total Planning 73,386.00 4,250.00 4,250.00 22,896.00 46,240.00 36.99
Page: 2
DocuSign Envelope ID:687DB234-1 BA5-4BDC-86A2-219272CEA663
expstat.rpt Expenditure Status Report Page: 3
08/26/2020 6:07PM
Periods: 0 through 14 City of Menifee
7/1/2020 through 6/30/2021
110 Information Technology
Adjusted Year-to-date Year-to-date Prct
Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used
110-4331 Building&Safety
110-4331-51350 Software Licensing/Annual Maint. 55,104.00 0.00 0.00 32,436.00 22,668.00 58.86
110-4331-52039 Mobile Devices 17,120.00 0.00 0.00 0.00 17,120.00 0.00
110-4331-52800 Professional Services 2,500.00 0.00 0.00 0.00 2,500.00 0.00
Total Building&Safety 74,724.00 0.00 0.00 32,436.00 42,288.00 43.41
110-4332 Code Enforcement
110-4332-51350 Software Licensing/Annual Maint. 30,800.00 311.00 311.00 0.00 30,489.00 1.01
110-4332-52039 Mobile Devices 15,440.00 0.00 0.00 0.00 15,440.00 0.00
Total Code Enforcement 46,240.00 311.00 311.00 0.00 45,929.00 0.67
110-4350 Economic Development
110-4350-51350 Software Licensing/Annual Maint. 3,660.00 0.00 0.00 0.00 3,660.00 0.00
110-4350-52039 Mobile Devices 8,190.00 0.00 0.00 0.00 8,190.00 0.00
110-4350-52500 Equipment Maint. 21,000.00 0.00 0.00 0.00 21,000.00 0.00
Total Economic Development 32,850.00 0.00 0.00 0.00 32,850.00 0.00
110-4446 Fire Marshall
110-4446-51350 Software Licensing/Annual Maint. 19,836.00 0.00 0.00 11,448.00 8,388.00 57.71
110-4446-52039 Mobile Devices 10,920.00 0.00 0.00 0.00 10,920.00 0.00
110-4446-52800 Professional Services 2,500.00 0.00 0.00 0.00 2,500.00 0.00
Total Fire Marshall 33,256.00 0.00 0.00 11,448.00 21,808.00 34.42
110-4550 Public Works Administration
110-4550-51350 Software Licensing/Annual Maint. 13,660.00 0.00 0.00 0.00 13,660.00 0.00
110-4550-52039 Mobile Devices 19,410.00 0.00 0.00 0.00 19,410.00 0.00
110-4550-52800 Professional Services 2,500.00 0.00 0.00 0.00 2,500.00 0.00
Total Public Works Administration 35,570.00 0.00 0.00 0.00 35,570.00 0.00
110-4551 Engineering
110-4551-51350 Software Licensing/Annual Maint. 93,368.00 0.00 0.00 38,160.00 55,208.00 40.87
110-4551-52039 Mobile Devices 5,950.00 0.00 0.00 0.00 5,950.00 0.00
Page: 3
DocuSign Envelope ID:687DB234-1 BA5-4BDC-86A2-219272CEA663
expstat.rpt Expenditure Status Report Page: 4
08/26/2020 6:07PM
Periods: 0 through 14 City of Menifee
7/1/2020 through 6/30/2021
110 Information Technology
Adjusted Year-to-date Year-to-date Prct
Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used
110-4551-52800 Professional Services 2,500.00 0.00 0.00 0.00 2,500.00 0.00
Total Engineerinq 101,818.00 0.00 0.00 38,160.00 63,658.00 37.48
110-4660 Community Services
110-4660-51350 Software Licensing/Annual Maint. 34,428.00 0.00 0.00 1,908.00 32,520.00 5.54
110-4660-52039 Mobile Devices 22,630.00 0.00 0.00 0.00 22,630.00 0.00
110-4660-52500 Equipment Maint. 95,000.00 0.00 0.00 0.00 95,000.00 0.00
110-4660-52800 Professional Services 40,000.00 0.00 0.00 0.00 40,000.00 0.00
110-4660-53155 Capital Outlays 6,000.00 0.00 0.00 4,096.41 1,903.59 68.27
Total Community Services 198,058.00 0.00 0.00 6,004.41 192,053.59 3.03
110-4911 Menifee Police Department
110-4911-51350 Software Licensing/Annual Maint. 20,400.00 0.00 0.00 5,000.00 15,400.00 24.51
110-4911-51500 Small Tools/Field Equipment 10,000.00 0.00 0.00 0.00 10,000.00 0.00
110-4911-52039 Mobile Devices 66,993.00 4,718.76 4,718.76 0.00 62,274.24 7.04
110-4911-52800 Professional Services 102,175.00 0.00 0.00 0.00 102,175.00 0.00
110-4911-53155 Capital Outlays 525,500.00 0.00 0.00 0.00 525,500.00 0.00
Total Menifee Police Department 725,068.00 4,718.76 4,718.76 5,000.00 715,349.24 1.34
Total Information Technoloqv 4,007,574.00 147,276.84 147,276.84 171,059.74 3,689,237.42 7.94
Grand Total 4,007,574.00 147,276.84 147,276.84 171,059.74 3,689,237.42 7.94
Page: 4