2018/11/07 James Howell Consulting FY18/19 Public Works Staff Augmentation services AMENDMENT NO. 1 TO
AGREEMENT BETWEEN JAMES HOWELL CONSULTING
AND THE CITY OF MENIFEE
(FY2018/19 PUBLIC WORKS STAFF AUGMENTATION SERVICES)
This is Amendment No. 1 to that certain AGREEMENT for Professional Services
Agreement ("Agreement") made on JUNE 20, 2018 by and between the City of Menifee ("City")
and JAMES HOWELL CONSULTING a California Sole Proprietorship, ("Consultant") which
Amendment is made and entered into on November 7, 2018, to increase the scope of work and
compensation as indicated below:
1. Section 1, "Scope of Services" is amended to include the revised Exhibit A: Scope of Work
(Revised), included as Exhibit A: Scope of Work (Revised) of Amendment No. 1
2. Section 1.1, "Term of Services" is amended to read as follows:
1.1 Term of Services. The term of this Agreement shall begin on the July 1,
2018 and shall end on June 30, 2019 unless the term of the Agreement is otherwise
terminated or extended as provided for in Section 8. The time provided to Consultant
to complete the services required by this Agreement shall not affect the City's right to
terminate the Agreement, as provided for in Section 8.
3. Section 2, "Compensation" is amended to read as follows, increasing the contract amount
by FIFTY THOUSAND DOLLARS AND ZERO CENTS ($50,000)
Section 2.City hereby agrees to pay Consultant a sum not to exceed ONE HUNDRED
THOUSAND DOLLARS AND ZERO CENTS ($100,000.00) notwithstanding any contrary
indications that may be contained in Consultant's proposal, for services to be performed and
reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Exhibit A, regarding the amount of compensation, this Agreement shall
prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the
time and in the manner set forth herein. The payments specified below shall be the only
payments from City to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all invoices to City in the manner specified herein. Except as
specifically authorized in advance by City, Consultant shall not bill City for duplicate services
performed by more than one person.
4. All other terms and conditions of the Agreement remain in full force and effect.
CITY OF MENIFEE CONSULTANT
Bill Zimm4r �lllayor jJ oss , Sole Proprietor
Attest:
4SarManwarr'in , C' y Clerk
Approved as to Form:
(�l -0�tn�
Jeffr etching, Cit t7ey
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EXHIBIT A
SCOPE OF SERVICES
(REVISED)
Professional Services Amendment with James Howell Consulting 2 of 2
James Howell Consulting
2333 Carioca Place, Vista, CA
jameshowellconsulting@gmail.com 858 922-8050
October 1, 2018
Jonathan Smith, PE
Director of Public Works
City of Menifee
29714 Haun Road
Menifee, CA 92586
Mr. Smith,
Thank you for the opportunity to submit a proposal to provide special projects assistance to the
City of Menifee's Public Works Department. I have more than forty years' experience in public
works operations, additionally I instructed Public Works classes at Palomar College for eight
years and classes at the University of California at Berkeley for five years. I am a subject matter
expert in public works operations and management.
I formed "James Howell Consulting" to assist Public Works Departments in 2008 provide a full
range of services for municipal public works departments and I have served as a consultant to
more than a dozen public agencies. Additionally, I am a Certified APWA Fleet Manager,
certified SWANA Solid Waste Manager and I have extensive experience evaluating and
negotiating solid waste franchise agreements.
Each assignment I undertake receives careful, professional attention and I take pride in the
quality of my work. I have extensive professional references which can be provided.
SERVICE DESCRIPTIONS
I propose to provide assistance and support to the City's Maintenance and Operation Section
of the Public Works Department. I will provide services as you determine the priorities. Below
are some projects;
1. Assisting with the renewal of Annual M&O Goals, including objectives necessary to
accomplish the broader City Goals. Objectives would be measureable and I would work
with staff ongoing to draft Standard Operating Procedures (SOP's) for many of the
routine work tasks. This would result in productivity reports at a frequency you
determine appropriate.
2. Meet regularly with M&O Staff to assist them establish a revolving work plan to ensure
effective use of staff time, materials and progress to meeting their objectives.. I would
regularly report my findings to the Director and make recommendations for
improvements.
3. Meet regularly with the Public Works Supervisor and Maintenance Workers to assist
them to improve work quality, productivity and job safety. I would facilitate training
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classes where needed for routine maintenance tasks and in some technical areas such
as Bloodborne pathogen training and herbicide application, locate and recommend
special training opportunities.
4. Assist the new Fleets and Facilities Manager establish an "Internal Service fund for the
City's Fleet Vehicle Maintenance Program that would include Vehicle Replacement Life
Cycles, replacement costs, repairs, fuel and parts budgeting. The budget would be
distributed to the department users.
5. Serve as member of City team in negotiations with Waste Management to ensure a fair
and equitable franchise fee are paid to the City and fair rates for Menifee rate payers.
6. Review and study the Construction Management and Inspection (CM&I) section of the
Department and evaluate inspection work load, future Capital Improvement Projects
and determine if current staffing is adequate. Make recommendations for change if
appropriate.
7. Provide professional coaching services and staff mentoring as determined by the
Director.
8. Provide continual recommendations for process and organizational improvements.
RATES
The rate for the work described in this proposal is $145 per hour and reimbursement for any
out of pocket expenses. A typical work day will be fours, a typical work week will be 12-20
hours and a minimum billing charge will be three (3) hours. Invoices will be provided once per
month and payable is due within 15 days. Checks and or electronic payments are to be made
payable to "James Howell Consulting" and no taxes are to be withheld. I am a PERS annuitant
and NO contributions will be made to PERS in my behalf. I am a sole proprietor, independent
consultant and not required to provide workers compensation insurance. I will supply an office
to work from, a computer to accomplish my work, an email account and cell phone so I can be
reached during regular business hours and a vehicle to visit the work sites.
INSURANCE COVERAGE & LICENSE'S PROVIDED
$1m Auto Insurance Liability Coverage
$2m Commercial Liability Coverage
$1m Professional Liability Coverage
2018 Menifee Business License
I appreciate the opportunity to submit this proposal and look forward to providing service to
your City.
Sincerely,
James Howell, Public Works Consultant
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