2018/06/26 Riverside, County Fire Protection, prevention, rescue, marshal and medical emergency services A COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF MENIFEE
THIS AGREEMENT, made and entered into this�day of c)VhQ---, ,
2018, by and between the County of Riverside, a political subdivision of the State of
California, on behalf of the Fire Department, (hereinafter referred to as "COUNTY") and
the City of Menifee a duly created city, (hereinafter referred to as "CITY"), whereby it is
agreed as follows:
SECTION I: PURPOSE
The purpose of this Agreement is to arrange for COUNTY, through its Cooperative
Fire Programs Fire Protection Reimbursement Agreement ("CAL FIRE Agreement")with
the California Department of Forestry and Fire Protection ("CAL FIRE") to provide CITY
with fire protection, hazardous materials mitigation, technical rescue response, fire
marshal, medical emergency services, and public service assists (hereinafter called "Fire
Services"). The Riverside County Fire Department invoices for disaster preparedness
and response provided by Riverside County Emergency Management Department. This
Agreement is entered into pursuant to the authority granted by Government Code
Sections §55600 et seq., and will provide a unified, integrated, cooperative, regional fire
protection system. COUNTY's ability to perform under this Agreement is subject to the
terms and conditions of the CAL FIRE Agreement.
SECTION II: DESIGNATION OF FIRE CHIEF
A. The County Fire Chief appointed by the Board of Supervisors, or his
designee, (hereinafter referred to as "Chief') shall represent COUNTY and CITY during
the period of this Agreement and Chief shall, under the supervision and direction of the
County Board of Supervisors, have charge of the organization described in Exhibit "A",
attached hereto and made a part hereof, for the purpose of providing Fire Services as
deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon
those lands wherein other agencies of government have responsibility for the same or
similar Fire Services.
B. The COUNTY will assign an existing Chief Officer as the Fire Department
Liaison ("Fire Liaison"). The Chief may delegate certain authority to the Fire Liaison, as
the Chief's duly authorized designee and the Fire Liaison shall be responsible for directing
the Fire Services provided to CITY as set forth in Exhibit "A".
C. COUNTY will be allowed flexibility in the assignment of available personnel
and equipment in order to provide the Fire Services as agreed upon herein.
Cooperative Fire Agreement
City of Menifee
July 1, 2018 to June 30, 2019 JUN 262018 3-3
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SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate a fiscal year budget to support the Fire
Services designated at a level of service mutually agreed upon by both parties and as set
forth in Exhibit"A"for the term of this Agreement. This Exhibit may be amended in writing
by mutual agreement by both parties or when a CITY requested increase or reduction in
services is approved by COUNTY.
B. COUNTY provides fire personnel and services through its CAL FIRE
Agreement. In the event CITY desires an increase or decrease in CAL FIRE or COUNTY
civil service employees or services assigned to CITY as provided for in Exhibit "A," CITY
shall provide one hundred twenty (120) days written notice of the proposed, requested
increase or decrease. Proper notification shall include the following: (1) The total amount
of increase or decrease; (2) The effective date of the increase or decrease; and (3) The
number of employees, by classification, affected by the proposed increase or decrease.
If such notice is not provided, CITY shall reimburse COUNTY for relocation costs incurred
by COUNTY because of the increase or decrease, in addition to any other remedies
available resulting from the increase or decrease in services. COUNTY is under no
obligation to approve any requested increase or decrease, and it is expressly understood
by the parties that in no event will COUNTY authorize or approve CITY's request to
reduce services below the COUNTY Board of Supervisors approved staffing level for any
fire station, or to reduce services to the extent that the services provided under this
Agreement are borne by other jurisdictions. COUNTY shall render a written decision on
whether to allow or deny the increase or decrease within thirty (30) days of the notice
provided pursuant to this section.
C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this
Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted
services, pursuant to Exhibit "A," on a quarterly basis. The COUNTY is mandated per
Government Code Section §51350 for full cost recovery. CITY shall pay each claim, in
full, within thirty (30) days after receipt thereof.
D. Any changes to the salaries or expenses set forth in Exhibit "A" made
necessary by action of the Legislature, CAL FIRE, or any other public agency with
authority to direct changes in the level of salaries or expenses, shall be paid from the
funds represented as set forth in Exhibit "A." The CITY is obligated to expend or
appropriate any sum in excess of Exhibit "A" increased by action of the Legislature, CAL
FIRE, or any other public agency with authority to direct changes. If within thirty(30)days
after notice, in writing, from COUNTY to CITY that the actual cost of maintaining the
services specified in Exhibit "A" as a result of action by the Legislature, CAL-FIRE, or
other public agency will exceed the total amount specified therein, and CITY has not
agreed to make available the necessary additional funds, COUNTY shall have the right
to unilaterally reduce the services furnished under this Agreement by an appropriate
amount and shall promptly notify CITY, in writing, specifying the services to be reduced.
Any COUNTY or CAL-FIRE personnel reduction resulting solely due to an increase in
employee salaries or expenses occurring after signing this Agreement and set forth in
Cooperative Fire Agreement
City of Menifee
July 1, 2018 to June 30, 2019
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Exhibit "A" that CITY does not agree to fund, as described above, shall not be subject to
relocation expense reimbursement by CITY. If CITY desires to add funds to the total
included herein to cover the cost of increased salaries or services necessitated by actions
described in this paragraph, such increase shall be accomplished by an additional
appropriation by the City Council of CITY, and an amendment to Exhibit "A" approved by
the parties hereto.
E. Chief may be authorized to negotiate and execute any amendments to
Exhibit "A" of this Agreement on behalf of COUNTY as authorized by the Board of
Supervisors. CITY shall designate a "Contract Administrator" who shall, under the
supervision and direction of CITY, be authorized to execute amendments to Exhibit "A"
on behalf of CITY.
F. [ ] (Check only if applicable, and please initial to acknowledge)Additional terms
as set forth in the attached Exhibit"B" are incorporated herein and shall additionally apply
to this agreement regarding payment of services.
G. [ ] (Check only if applicable,and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit"C" are incorporated herein and shall additionally apply
to this agreement regarding payment for the Fire Engine Use Agreement.
H. [ ](Check only if applicable,and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit"D" are incorporated herein and shall additionally apply
to this agreement regarding payment for Fire Marshall Services.
I. Notwithstanding Paragraph G, as it relates to the Fire Engine Use
Agreement, herein if applicable, additional terms as set forth are incorporated herein and
shall additionally apply to this agreement regarding payment of services. In the event
that a fire engine, owned and maintained by the CITY has a catastrophic failure, the
COUNTY Fire Chief may allow use of a COUNTY fire engine, free of charge up to one
hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee
will be applied to the CITY invoice for use of said COUNTY fire engine. The rental fee
shall be One Thousand Four Hundred Thirteen Dollars ($1,413) per day; or Nine
Thousand Eight Hundred Ninety-Six Dollars ($9,896) per week.
J. Notwithstanding Paragraph H, as it relates to Fire Marshal services herein,
if applicable, additional terms as set forth are incorporated herein and shall additionally
apply to this agreement regarding Fire Marshal services. In the event the CITY elects not
to use Fire Marshal services outlined in Paragraph H (Exhibit D), the services must be
provided by the COUNTY Office of the Fire Marshal pursuant to Health and Safety Code
sections 13145 and 13146 and at a cost to the developer as outlined in COUNTY
Ordinance 671(Establishing Consolidated Fees For Land Use and Related Functions).
SECTION IV: INITIAL TERM AND AMENDMENT
A. The term of this Agreement shall be from July 1, 2018, to June 30, 2019.
Cooperative Fire Agreement
City of Menifee
July 1, 2018 to June 30,2019
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B. Nine (9) months prior to the date of expiration of this Agreement, CITY shall
give COUNTY written notice of whether CITY intends to enter into a new Agreement with
COUNTY for Fire Services and, if so, whether CITY intends to request a change in the
level of Fire Services provided under this Agreement.
SECTION V: TERMINATION
During the terms of this Agreement, this Agreement may only be terminated by the
voters of either the COUNTY or the CITY pursuant to Government Code §55603.5.
SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated under this Agreement shall be performed by both
parties to this Agreement working as one unit; therefore, personnel and/or equipment
belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time
to time for mutual aid.
SECTION VII: MUTUAL AID
Pursuant to Health and Safety Code Sections 13050 et seq., when rendering
mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of
charges and seek reimbursement of CITY costs for personnel, equipment use, and
operating expenses as funded herein, under authority given by Health and Safety Code
Sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such
request of CITY, shall represent the CITY by following the procedures set forth in Health
and Safety Code Section 13052. Any recovery of CITY costs, less actual expenses, shall
be paid or credited to the CITY, as directed by CITY.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code Sections 13051 and 3054 to the officer designated by CITY.
SECTION Vlll: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code Section 13009, COUNTY may bring an
action for collection of suppression costs of any fire caused by negligence, violation of
law, or failure to correct noticed fire safety violations. When using CITY equipment and
personnel under the terms of this Agreement, COUNTY may bring such an action for
collection of costs incurred by CITY and the COUNTY. In such a case CITY appoints and
designates COUNTY as its agent in said collection proceedings. In the event of recovery,
COUNTY shall apportion the recovered amount via the annual Cost Allocation Plan. This
recovery does not include CITY resources outside of this Cooperative Agreement. Those
resources would require the CITY to obtain cost recovery directly.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code Section 13009 to the officer designated by CITY.
Cooperative Fire Agreement
City of Menifee
July 1, 2018 to June 30, 2019
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SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of
providing Fire Services under the terms of this Agreement shall be marked and accounted
for in such a manner as to conform to the standard operating procedure established by
the COUNTY for the segregation, care, and use of the respective property of each.
SECTION X: FACILITY
CITY shall provide Fire Station(s), strategically located to provide standard
response time within City of Menifee from which fire operations shall be conducted. If the
Fire Station(s)are owned by the CITY, the CITY shall maintain the facilities at CITY's cost
and expense. In the event CITY requests COUNTY to undertake repairs or maintenance
costs or services, the costs and expenses of such repairs or maintenance shall be
reimbursed to COUNTY through the Support Services Cost Allocation, or as a direct
Invoice to the CITY.
SECTION XI: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree
to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special
districts and departments, their respective directors, officers, elected and appointed
officials, employees, agents and representatives (collectively, "Indemnitees") for, from
and against any and all liabilities, claims, damages, losses, liens, causes of action, suits,
awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or
otherwise, of any nature, kind or description of any person or entity, directly or indirectly
arising out of, caused by, or resulting from (1) the Services performed hereunder by
COUNTY, or any part thereof, (2) the Agreement, including any approved amendments
or modifications, or(3) any negligent act or omission of COUNTY, its officers, employees,
subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding
the foregoing, the only Liabilities with respect to which COUNTY's obligation to indemnify,
including the cost to defend, the Indemnitees does not apply is with respect to Liabilities
resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such
claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.
To the fullest extent permitted by applicable law, CITY shall and does agree to
indemnify, protect, defend and hold harmless COUNTY, its agencies, departments,
directors, officers, agents, Board of Supervisors, elected and appointed officials and
representatives (collectively, "Indemnitees") for, from and against any and all liabilities,
claims, damages, losses, liens, causes of action, suits, awards,judgments and expenses,
attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or
description of any person or entity, directly or indirectly arising out of, caused by, or
resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the
Agreement, including any approved amendments or modifications, or (3) any negligent
act or omission of CITY its officers, employees, subcontractors, agents, or
representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only
Cooperative Fire Agreement
City of Menifee
July 1, 2018 to June 30, 2019
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Liabilities with respect to which CITY's obligation to indemnify, including the cost to
defend, the Indemnitees does not apply is with respect to Liabilities resulting from the
negligence or willful misconduct of an Indemnitee, or to the extent such claims do not
arise out of, pertain to or relate to the Scope of Work in the Agreement.
SECTION XII: AUDIT
A. COUNTY and CITY agree that their designated representative shall have
the right to review and to copy any records and supporting documentation of the other
party hereto, pertaining to the performance of this Agreement. COUNTY and CITY agree
to maintain such records for possible audit for a minimum of three (3) years after final
payment, unless a longer period of records retention is stipulated or as required by law,
and to allow the auditor(s) of the other party access to such records during normal
business hours COUNTY and CITY agree to a similar right to audit records in any
subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub.
Contract Code §10115 et seq., CCR Title 2, Section 1896).
B. Each party shall bear their own costs in performing a requested audit.
SECTION XIII: DISPUTES
CITY shall select and appoint a "Contract Administrator" who shall, under the
supervision and direction of CITY, be available for contract resolution or policy
intervention with COUNTY, when, upon determination by the Chief that a situation exists
under this Agreement in which a decision to serve the interest of CITY has the potential
to conflict with COUNTY interest or policy. Any dispute concerning a question of fact
arising under the terms of this Agreement which is not disposed of within a reasonable
period of time by the CITY and COUNTY employees normally responsible for the
administration of this Agreement shall be brought to the attention of the Chief Executive
Officer (or designated representative) of each organization for joint resolution. For
purposes of this provision, a "reasonable period of time" shall be ten (10) calendar days
or less. CITY and COUNTY agree to continue with the responsibilities under this
Agreement during any dispute. Disputes that are not resolved informally by and between
CITY and COUNTY representatives may be resolved, by mutual agreement of the parties,
through mediation. Such mediator will be jointly selected by the parties. The costs
associated with mediator shall be shared equally among the participating parties. If the
mediation does not resolve the issue(s), or if the parties cannot agree to mediation, the
parties reserve the right to seek remedies as provided by law or in equity. The parties
agree, pursuant to Battaglia Enterprises v. Superior Court (2013) 215 Cal.App.4th 309,
that each of the parties are sophisticated and negotiated this agreement and this venue
at arm's length. Pursuant to this Agreement, the parties agree that venue for litigation
shall be in the Superior Court of Riverside County. Should any party attempt to defeat this
section and challenge venue in Superior Court, the party challenging venue stipulates to
request the Court change venue to San Bernardino County and shall not ask for venue in
any other County.
Cooperative Fire Agreement
City of Menifee
July 1, 2018 to June 30,2019
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Any claims or causes of actions, whether they arise out of unresolved disputes as
specified in this Section or claims by third parties that are made against the COUNTY,
shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a
timely manner. For claims made against the COUNTY that involve CalFire employees, to
the extent permissible under the COUNTY's contract with CalFire, the claims will be
forwarded on to CalFire for processing.
SECTION XIV: ATTORNEY'S FEES
If CITY fails to remit payments for services rendered pursuant to any provision of
this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all
other remedies available.
In the event of litigation between COUNTY and CITY to enforce any of the
provisions of this Agreement or any right of either party hereto, the unsuccessful party to
such litigation agrees to pay the prevailing party's costs and expenses, including
reasonable attorneys' fees, all of which shall be included in and as a part of the judgment
rendered in such litigation.
SECTION XV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered delivered
when deposited in the United States mail and addressed to:
COUNTY OF RIVERSIDE CITY OF MENIFEE
Riverside County Fire Chief City Manager
210 West San Jacinto Avenue City of Menifee
Perris, CA 92570 29714 Haun Road
Menifee, CA 92586
Provisions of this section do not preclude any notices being delivered in person to
the addresses shown above. Delivery in person shall constitute service hereunder,
effective when such service is made.
SECTION XVI: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision
of Fire Services. It may be amended or modified upon the mutual written consent of the
parties hereto where in accordance with applicable state law. This Agreement does NOT
supplement other specific agreements entered into by both parties for equipment or
facilities, and excepting those equipment or facilities agreements, this Agreement cancels
and supersedes any previous agreement for the same or similar services.
[Signature Provisions on following page]
Cooperative Fire Agreement
City of Menifee
July 1, 2018 to June 30, 2019
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IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in their
respective capacities, set their hands as of the date first hereinabove written.
CITY OF MENIFEE
Dated: By: c_ J_6_6�k
Lesa A. Sobe , Mayor Pro Tem
ATTEST: APPROVED AS TO FORM:
arah A. Manwaring, City C r
Title: t ;
(SEAL)
COUNTY OF RIVERSIDE
Dated: By:
Chairman, Board of Supervisors
ATTEST: APPROVED AS TO FORM:
GREGORY P. PRIAMOS,
KECIA HARPER-THEM County Counsel
Clerk of the Board
By: By:
Deputy GREGORY P. PRIAMOS
County Counsel
(SEAL)
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Cooperative Fire Agreement
City of Menifee
July 1, 2018 to June 30, 2019
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IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in their
respective capacities, set their hands as of the date first hereinabove written.
CITY OF MENIFEE
Dated: By:
Neil Winter, Mayor
ATTEST: APPROVED AS TO FORM:
By: By:
Sarah Manwaring, City Clerk
Title:
(SEAL)
COUNTY OF RIVERSIDE
Dated: JUN 26 2018 By:
Chairman, Board of Supe isors
CHUCK WASHINGTON
ATTEST: APPROVED AS TO FORM:
GREGORY P. PRIAMOS,
KECIA HARPER-THEM County Counsel
Clerk of the Board
By: B W.
Deputy AEG Y P. PRIAMOS
Count Counsel
(SEAL)
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Cooperative Fire Agreement
City of Menifee
July 1, 2018 to June 30, 2019
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EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL
EMERGENCY SERVICES FOR THE CITY OF MENIFEE
ESTIAMTE DATED JUNE12, 2018 FOR FY 2108/2019
CITY BUDGETED EXHIBIT "A" ESTIMATES
FISCAL YEAR 2018/2019 $12,950,089
TOTAL CITY BUDGET ESTIMATES FOR FY2018/2019 $12,950,089
EXHIBIT"A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION,FIRE PREVENTION,RESCUE AND MEDICAL
EMERGENCY SERVICES FOR THE CITY OF MENIFEE
ESTIAMTE DATED JUNE12,2018 FOR FY 2108/2019
*See notation below for estimate assumptions
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
------------- ------------- ------------- ------------- ------------ ------------- -------------
STA.#5
Medic Engine 459,191 2 402,603 2 395,597 2 1,257,390 6
STA.#7
Medic Engine 459,191 2 402,603 2 395,597 2 1,257,390 6
Medic Squad 402,603 2 224,704 1 395,597 2 1,022,903 5
STA.#68
Medic Engine 459,191 2 402,603 2 395,597 2 1,257,390 6
STA.#76
Medic Engine 459,191 2 402,603 2 395,597 2 1,257,390 6
*(Medic Truck City) 229,595 1 402,603 2 353,448 2 593,396 3 1,579,041 8
*(Medic Truck County)
*0 2 *0 1 *0 1 4
Fixed Relief 229,595 1 201,301 1 197,799 1 628,695 3
Vacation Relief 229,595 1 255,469 1 449,407 2 197,799 1 1,132,270 5
SUBTOTALS 2,525,548 255,469 2,616,917 674,111 353,448 2,966,978 9,392,470
SUBTOTAL STAFF 13 1 14 3 3 15 49
BATTALION CHIEF 268,996 each 268,996 1.0
FIRE SAFETY SUPERVISOR 153,799 153,799 1.0
FIRE SAFETY SPECIALIST 144,085 144,085 1.0
SUBTOTAL $566,879 52.0
ESTIMATED SUPPORT SERVICES
Administrative/Operational 22,007 per assigned Staff** 1,100,335 50.00
Volunteer Program 7,286 Per Entity Allocation 7,286 1.0
Medic Program Medic FTE/Defib Basis 166,221 19.0
Fleet Support 60,561 per Fire Suppression Equip 272,524 4.5
ECC Support Calls/Station Basis 361,520
Comm/IT Support Calls/Station Basis 706,609
Facility Support Assigned Staff/Station Basis 18,337
Hazmat Support 69,678
ESTIMATED SUPPORT SERVICES SUBTOTAL 2,702,510
ESTIMATED DIRECT CHARGES 185,030
FIRE ENGINE USE AGREEMENT 25,800 each engine 103,200 4
ESTIMATED CITY BUDGET 12,950,089
*Truck at St.#76 split funded with Riverside County and City of Menifee.
5o.00 Assigned Staff
o.00 Battalion Chief Support
** 5o.00 Total Assigned Staff
SUPPORT SERVICES
--------------------- 4.o Fire Stations
Administrative&Operational Services 10,581 Number of Calls
Finance 19 Assigned Medic FTE
Training Procurement 5 Monitors/Defibs
Data Processing Emergency Services 4 Hazmat Stations
Accounting Fire Fighting Equip. 39 Number of Hazmat Calls
Personnel Office Supplies/Equip.
Volunteer Program-Support staff,Workers Comp,and Personal Liability Insurance
Medic Program-Support staff,Training,Certification,Case Review&Reporting,Monitor/
Defibrillator replacement cycle.
Battalion Chief Support-Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services EXHIBIT"A"
FOR CITY OF MENIFEE
Page 2 of 3
Fleet Support-Support staff,automotive costs,vehicle/engine maintenance,fuel costs
Emergency Command Center Support-Dispatch services costs
Communications/IT Support-Support staff,communications,radio maintenance,computer
support functions
Facility Support-Facility maintenance staff with associated operating costs.
Hazmat Program-Support staff,operating costs,and vehicle replacement
FY 18/19 POSITION SALARIES TOP STEP
327,868 DEPUTY CHIEF 25,800 FIRE ENGINE
323,433 DIV CHIEF 22,007 SRVDEL
268,996 BAT CHIEF 7,286 VOL DEL
229,595 CAPT 8,087 MEDIC FTE
255,469 CAPT MEDIC 2,513 MEDIC MONITORS/DEFIBS REPLACEMENT
201,301 ENG 75,126 BATT DEL
224,704 ENG/MEDIC 16,308 ECC STATION
176,724 FF II 28.00 ECC CALLS
197,799 FF II/MEDIC 60,561 FLEET SUPPORT
153,799 FIRE SAFETY SUPERVISOR 31,876 COMM/IT STATION
144,085 FIRE SAFETY SPECIALIST 54.73 COMM/IT CALLS
124,995 FIRE SYSTEMS INSPECTOR 1,290 FACILITY STATION
74,136 OFFICE ASSISTANT III 340.93 FACILITY FTE
86,787 SECRETARY[ 4,452 HAZMAT STATION
116,074 EMERGENCY SVC COORDINATOR 1,279.36 HAZMAT CALLS
226,794 COUNTY FIRE MARSHAL 1,974 HAZMAT VEHICLE REPLACEMENT
165,934 COUNTY DEPUTY FIRE MARSHAL
"Estimate Assumptions:
All Salaries based on 17/18 salaries and updated with MOU raises
Support Services with a 7%increase based on the 17/18 Board Approved Cost Allocation dated August 29,2017
- POFF Benefits based on REVISED Rate Matrix issued in April 2018
Misc Benefits based on REVISED Rate Matrix issued in April 2018.
EDWC Benefits based on REVISED Rate Matrix issued in April 2018.
POF-RET/MEDI Benefits based on REVISED Rate Matrix issued in April 2018
Admin Fee Per REVISED Matrix Rate issued in April 2018.
FY 18119 DIRECT BILL ACCOUNT CODES
520230 Cellular Phone
520300 Pager Service
520320 Telephone Service
520800 Household Expense
520805 Appliances
520830 Laundry Services
520840 Household Furnishings
520845 Trash
521380 Maint-Copier Machines
521440 Maint-Kitchen Equipment
521540 Maint-Office Equipment
521660 Maint-Telephone
521680 Maint-Underground Tanks
522310 Maint-Building and Improvement
522340 Station Budgeted Maint-Building and Improvement
522360 Maint-Extermination
522380 Maint-Critical Systems
522410 Maint-Health&Safety
522860 Medical Supplies
522890 Pharmaceuticals
523220 Licenses And Permits
523680 Office Equip Non Fixed Assets
526700 Rent-Lease Building
529500 Electricity
529510 Heating Fuel
529550 Water
537240 Interfnd Exp-Utilities
542060 Capital Improvements Facilities
EXHIBIT"A"
FOR CITY OF MENIFEE
Page 3 of 3
EXHIBIT "C"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY MENIFEE
DATED JULY 1, 2018
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
FIRE ENGINE USE AGREEMENT
Station 5
Engine E5, RCO No. 06-801 $ 25,800.00
Station 7
Engine E7, RCO No. 15-839 $ 25,800.00
Station 68
Engine E68, RCO No. 04-811 $ 25,800.00
Station 76
Engine E76, RCO No. 15-845 $ 25,800.00
$ 103,200.00
The Fire Engine Use Agreement is utilized in the event that a fire engine(s)
which was initially purchased by the CITY, and then the CITY elects to have the COUNTY
take responsibility of said fire engine(s). The Fire Engine Use Agreement guarantees the
CITY the use of this fire engine(s), the COUNTY network of equipment, and resources of
the COUNTY.
This fire engine(s) shall be used as an integrated unit for Fire Services as
set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be
stationed primarily in the CITY. The change in ownership of the fire engine does not
waive or supersede any responsibilities of the CITY pursuant to this agreement. This
exhibit is strictly to further detail for the CITY, the responsibilities and costs associated
within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire
Engine Use Agreement is inseparable.
Exhibit"C"
CITY OF MENIFEE
Page 1 of 2
The CITY will have the option of transferring title of said fire engine(s)to the
COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County will
take ownership of the said fire engine(s), and the County will maintain insurance on said
fire engine(s). If the CITY opts to maintain ownership and title of said fire engine(s), the
CITY will maintain insurance on said fire engine(s). Proof of Insurance is to be provided
to the COUNTY.
The COUNTY will ensure a working fire engine(s) is available for the CITY
at all times under this agreement. All capital improvements and/or betterments to the fire
engine(s) listed above, will be the responsibility and paid for by the owner of said fire
engine(s). All other maintenance and repairs to the fire engine(s) listed above, will be the
responsibility and paid for by the COUNTY under this Agreement.
When the Riverside County Fire Department Fleet personnel determine the
fire engine(s) listed above is due for replacement, the COUNTY will purchase a new fire
engine(s); and, the owner of the old fire engine(s) may survey said fire engine(s) or
reallocate as a second roll response fire engine.
The annual cost for this service is calculated at 1/20 of the replacement
cost. The current replacement cost is $516,000. If this Agreement is entered into mid-
year, the annual cost will be prorated accordingly.
The CITY may opt out of this Agreement at any time in writing and the costs
will be prorated accordingly by fiscal year. No refunds will be provided for any prior
payments. If the fire engine(s) have been titled to the COUNTY and the fire engine(s)are
still within their useful life cycle, the ownership will not revert back to the CITY unless the
entire Cooperative Agreement is terminated.
Exhibit"C"
CITY OF MENIFEE
Page 2 of 2
EXHIBIT "D"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, FIRE MARSHAL, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF MENIFEE
DATED JULY 1, 2018
PAYMENT FOR ADDITIONAL SERVICES
OFFICE OF THE FIRE MARSHAL AGREEMENT
The Fire Marshal Agreement is utilized in the event a CITY elects to fund
locally direct COUNTY Fire Marshal personnel at the CITY to perform the duties of the
Office of the Fire Marshal. These duties include:
For conformance with applicable laws, codes and regulations concerning fire
protection and life safety -
• Review Planning and Development Cases for the CITY
• Review and inspection of construction development for the CITY
• State mandated Fire/Life Safety Inspections in accordance with Health and Safety
Code 13146.1, 13146.2, 13146.3, 13217 and 13235
• Review, Permitting and Inspection of Special Events
• Investigation of fire safety complaints
• Meeting with development applicants and customers
Administrative activities -
• Creation and maintenance of forms for review and inspection of construction
development and fire/life safety inspections.
• Provide information to customers on CITY Ordinances and Standards for
construction
• Creation and maintenance of Information Bulletins, Technical Policies and
Standards for Fire Protection in the CITY
• Provide recommendations on updating CITY Ordinances and Standards in regards
to fire/life safety
In the event CITY desires an increase in the Office of the Fire Marshal duties services
provides, CITY shall provide sixty(60) days written notice of the proposed increase in
services. COUNTY is under no obligation to approve any requested increase.
COUNTY shall render a written decision on whether to allow or deny the increase
within thirty (30) days of the notice provided pursuant to this section.
It is the CITY responsibility to provide funding for all direct operating supplies for each
position in accordance with COUNTY requirements and/or standards. These supplies
include, but are not limited to:
• Vehicle and regular maintenance
• Training
• Office space, furniture, Code & Standard reference books, and general & field
supplies
Exhibit"D"
CITY OF MENIFEE
Page 1 of 2
• All IT and Communication tools (such as cell phone, computer, etc.)
• Uniform costs
All costs including salaries and benefits will be included in each quarterly invoice as
outlined in the Cooperative Agreement.
The CITY may opt out of this Exhibit and eliminate funding for locally direct
COUNTY Fire Marshal personnel at the CITY in writing with a minimum notice of one
hundred and twenty (120) days. The costs will be prorated accordingly by services
provided and fiscal year.
It is the responsibility of the CITY to obtain cost recovery for the Fire Marshal
services provided by these personnel for the CITY.
Contract CitieslEXHIBIT D-Fire Marshal ServiceslTemplate Exhibit D-20180215.docx
Exhibit"D"
CITY OF MENIFEE
Page 2 of 2
CAL FIRE — RIVERSIDE UNIT
RIVERSIDE COUNTY FIRE DEPARTMENT
Daniel R. Talbot- Fire Chief
210 West San Jacinto Avenue, Perris, CA 92570-1915
Bus: (951) 940-6900 Fax: (951) 940-6373 www.rvcfire.org
PROUDLY SERVING THE
UNINCORPORATED AREAS
OF AND THE
City of Menifee
AND THE CITIES OF: V tr
BANNING July 13, 2018
JUL 19 2018
BEAUMONT Received
CANYON LAKE 1\ecei y ed
C OAC H E LLA
DESERT HOT SPRINGS
To: City Manager
EASTVALE City of Menifee
INDIAN WELLS
INDIO
JURUPAVALLEY From: Lefty Morales, Administrative Services Analyst
Riverside County Fire Department
LAKE ELSINORE
LAQUINTA Re: Cooperative Agreement and Form 11 with City of Menifee
MENIFEE
MORENO VALLEY
NORCO Enclosed is the fully executed Cooperative Agreement with the City of
PALM DESERT Menifee.
PERRIS
This agreement expires June 30, 2019. 1 have calendared January 1,
RANCHO MIRAGE 2019 to begin renewal process again.
RuEIDOUx CSD
SAN JACINTO
TEMECULA
Thank you,
WILDOMAR
BOARD OF
IN"J ahj
SUPERVISORS: Lefty Morales
KEVIN JEFFRIES (961) 940-6977
DISTRICT 1
JOHN TAVAGLIONE
DISTRICT 2
CHARLES WASHINGTON
DISTRICT 3
V.MANUEL PEREZ
DISTRICT 4
MARION ASHLEY
DISTRICT 5
SUBMITTAL TO THE BOARD OF SUPERVISORS
ITEM
COUNTY OF RIVERSIDE, STATE OF CALIFORNIA
3.34
(ID#7353)
MEETING DATE:
Tuesday, June 26, 2018
FROM : FIRE DEPARTMENT:
SUBJECT: FIRE DEPARTMENT: Approval of the Cooperative Agreement to Provide Fire
Protection, Fire Prevention, Rescue and Medical Emergency Services for the
City of Menifee for one (1) year. District 5 [$12,950,089] 100% Contract Revenue
RECOMMENDED MOTION: That the Board of Supervisors:
1. Approve the attached Cooperative Agreement to Provide Fire Protection, Fire
Prevention, Rescue and Medical Emergency Services for the City of Menifee; and
2. Authorize the Chairman of the Board to execute this Cooperative Agreement on behalf
of the County; and
3. Authorize the Fire Chief to negotiate and execute any amendments to the Exhibit"A" of
this Agreement.
ACTION: Policy
MINUTES OF THE BOARD OF SUPERVISORS
On motion of Supervisor Perez, seconded by Supervisor Jeffries and duly carried, IT
WAS ORDERED that the above matter is approved as recommended.
Ayes: Jeffries, Tavaglione, Washington and Perez
Nays: None Kecla Harper-Them
Absent: Ashley CieTI,m
Date: June 26, 2018 By kf'�—
-
xc: FiTk 7
Depu y
Page I of 3 ID#7353 3.3
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE, ,
STATE OF CALIFORNIA
FINANCIAL DATA Current Fiscal Year: Next Fiscal Year: Total Cost: Ongoing Cost.
COST $ N/A $ 12,950,089 $ 12,950,089 $ N/A
NET COUNTY COST $ N/A 1 $ N/A $ N/A $ N/A
SOURCE OF FUNDS: Contract revenue from the City of Menifee Budget Adjustment: No
subject to annual cost increase.
For Fiscal Year: 18/19
C.E.O. RECOMMENDATION: Approve
BACKGROUND:
Summary
The City of Menifee desires to continue contracting for Fire Protection, Fire Prevention, Rescue
and Medical Emergency Services with the Riverside County Fire Department, and as such, the
City of Menifee and Riverside County have reached an agreement as to the level of service to
be provided to the City. The City of Menifee is no longer sharing costs with the City of Canyon
Lake. The term of this agreement is July 1, 2018 through June 30, 2019. The total estimated
contract revenue will be received annually to cover the full contract costs. The FY 18/19 is
estimated at $12,950,089 and subject to increase and/or decrease based on fiscal year end
reconciliation of support services with actual costs to be adjusted on the 4th Quarter Invoice sent
out in August following the fiscal year close.
In the expectation that the City of Menifee will approve the Cooperative Agreement at their June
20, 2018, City Council Meeting, the Riverside County Fire Department is seeking a concurrent
approval of said agreement.
The agreement has been reviewed and approved as to form by County Counsel.
Impact on Residents and Businesses
There are no changes in the Agreement; therefore, there will be no impact on businesses or
citizens of the City of Menifee due to the renewal of this agreement. However, the language in
the Agreement does state that the City may request an increase or decrease of employees or
services assigned to the City with one hundred twenty (120) day written notice to the County. All
requests for changes will be evaluated by the designated Chief Officer and/or County Fire Chief
to ensure that the levels of service provided to the Community are at or above the minimum
standard requirements. Any concerns will be discussed with the City Representative.
SUPPLEMENTAL: `
Additional Fiscal Information
This contract has no general fund impact. Fire estimates receiving $12,950,089 for FY
18/19 in revenue. The estimated contract increase from the previous Exhibit A amendment is
Page 2 of 3 }
ID#7353 �'n '��'
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
39.10%. This increase is due to various rate increases from the State Cooperative Agreement,
the County cost increases and not sharing costs with the City of Canyon Lake.
Contract History and Price Reasonableness
The City of Menifee has been contracting for Riverside County Fire Service since 2009. The
estimated contract increase from the previous Exhibit A amendment is 39.10%. This increase is
due to various rate increases from the State Cooperative Agreement, the County cost increases
and not sharing costs with the City of Canyon Lake.
J;
Dance Ta bot,We Cal Fire Riverside ounty 6/13/2018 Greg Priars,Director County Counsel 6/14/2018
e nclair,Deputy Dir'r,or-Fire Admin 6M4/2018 AAe issa Boone,Assacia a Management Analyst 6/19/2018
Grery .Pnar os,Director County Counsel 611412018
G 4:11 n
Page 3 of 3 ID#7353 n)) ��