2016/07/14 California Department of Forestry and Fire Protection (CAL Fire) Canyon Lake Fire Services \w
SUBMITTAL TO THE BOARD OF SUPERVISORS
F
UJ p COUNTY OF RIVERSIDE, STATE OF CALIFORNIA
FROM: FIRE
vo SUBMITTAL DATE:
z,j 0 July 14, 2016
q��l ¢ SUBJECT: Approve and Ratify the Cooperative Agreement to Provide Fire Protection, Fire Prevention,
0\ Of Rescue and Medical Emergency Services for the City of Canyon Lake for one (1) year beginning July 1,
w d 2016. [$1,207,6791 District 1
p RECOMMENDED MOTION: That the Board of Supervisors:
w 1. Approve and ratify the attached Cooperative Agreement to Provide Fire Protection, Fire
M , Prevention, Rescue and Medical Emergency Services for the City of Canyon Lake for the
period of July 1, 2016 to June 30, 2017; and
LL o CO Uo 2. Approve and ratify the attached Cooperative Cost Sharing Agreement Between the City of
Canyon Lake, the City of Lake Elsinore, the City of Menifee, and the County of Riverside
for the period of July 1, 2016 to June 30, 2017; and
3. Authorize the Chairman of the Board to execute the Cooperative Agreements on behalf of
the County.
e
t, BACKGROUND:
o Summary
Continued on Page 2
Glenn Pa erson, Deputy #hieor
John R. Hawkins, Fire Chief
FINANCIAL DATA Current Fiscal Year: Next Fiscal Year: Total Cost: Ongoing Cost: POLICY/CONSENT
COST $ 1,207,679 $ 0.00 $ 1,207,679 $ N/A er Exec.Office
NET COUNTY COST $ 0.00 $ 0.00 $ 0.00 Consent❑ Policy'{
SOURCE OF FUNDS: Contract revenue from the City of Canyon Budget Adjustment: No
Lake subject to annual cost increase. For Fiscal Year: 16/17
C.E.O. RECOMMENDATION: APPROVE
BY ^mac
County Executive Office Signature Tina Grande
MINUTES OF THE BOARD OF SUPERVISORS
a
d
a �
On motion of Supervisor Ashley, seconded by Supervisor Tavaglione and duly carried
by unanimous vote, IT WAS ORDERED that the above matter is approved as recommended.
0 0
O L
o_ 0
Ayes: Jeffries, Tavaglione, Washington, Benoit and Ashley
Nays: None Kecia Harper-Them
Absent: None Cler ' ar
Date: July 2 , 2016 B .
xc: Fire eput
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m N
Q �
o El Prev. Agn. Ref.: 09/22/15 #3-38; District: 1 Agenda Number:
6/7/16 #3-21; 6/21/16 #3-48
311111111, 30
SUBMITTAL TO THE BOARD OF SUPERVISORS, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA
FORM 11: Approve and Ratify the Cooperative Agreement for the City of Canyon Lake for one (1) year.
DATE: July 14, 2016
PAGE: 2 of 2
BACKGROUND:
Summary (continued)
The City of Canyon Lake desires to continue contracting for Fire Protection, Fire Prevention, Rescue and
Medical Emergency Services with the Riverside County Fire Department, and as such, the City of Canyon
Lake and Riverside County have reached an agreement as to the level of service to be provided to the City.
There were no changes in the Agreement's level of county staffing since the previous signed Agreement in FY
15/16. The term of this agreement is July 1, 2016 through June 30, 2017. The total estimated contract revenue
will be received annually to cover the full contract costs. The FY 16/17 is estimated at $1,207,679 and subject
to increase and/or decrease based on fiscal year end reconciliation of support services with actual costs to be
adjusted on the 4th Quarter Invoice sent out in August following the fiscal year close
The City of Canyon Lake Council approved the Cooperative Agreement and the Cooperative Cost Share
Agreement on July 6, 2016. Therefore, Riverside County Fire Department is seeking a concurrent approval of
said agreements.
The agreements have been reviewed and approved as to form by County Counsel.
Impact on Citizens and Businesses
Following the City's decision to close their fire station, the agreement will provide residents the closest
resource(s) form the County's integrated, cooperative, reginal fire protection system, least impact the regional
fire system and share City revenue with the County and the contiguous cities of Lake Elsinore and Menifee. By
the Board's action, the City of Canyon Lake will have certainty for the duration of the contract term.
SUPPLEMENTAL:
Additional Fiscal
Fire estimates receiving $1,207,679 for FY 16/17 in revenue.
Contract History and Price Reasonableness
The City of Canyon Lake has been contracting for Riverside County Fire Service since 1990. There were no
changes in the Agreement's level of county staffing since the previous signed Agreement in FY 15/16.
WHEN DOCUMENT IS FULLY EXECUTED RETURN
CLERK"0 COPY
2rver��de County ClerK of the Board,Stop 1010
A COOPERATIVE AGREEME14Y� ,slap.,Ca 92502-114'
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF CANYON LAKE
THIS AGREEMENT, made and entered into this day of
2016, by and between the County of Riverside, a political subdivision of the State of
California, on behalf of the Fire Department, (hereinafter referred to as "COUNTY") and the
City of Canyon Lake a duly created city, (hereinafter referred to as "CITY"), whereby it is
agreed as follows:
SECTION I: PURPOSE
The purpose of this Agreement is to arrange for COUNTY, through its Cooperative Fire
Programs Fire Protection Reimbursement Agreement ("CAL FIRE Agreement") with the
California Department of Forestry and Fire Protection ("CAL FIRE") to provide CITY with
fire protection, disaster preparedness and response, fire prevention, rescue, hazardous
materials mitigation, technical rescue response, medical emergency services, and public
service assists (hereinafter called "Fire Services"). This Agreement is entered into
pursuant to the authority granted by Government Code Sections 55600 et seq., and will
provide a unified, cooperative, integrated, and effective fire services system. COUNTY's
ability to perform under this Agreement is subject to the terms and conditions of the CAL
FIRE Agreement.
SECTION Il: DESIGNATION OF FIRE CHIEF
A. The County Fire Chief appointed by the Board of Supervisors, or his
designee, (hereinafter referred to as "Chief) shall represent COUNTY and CITY during the
period of this Agreement and Chief shall, under the supervision and direction of the County
Board of Supervisors, have charge of the organization described in Exhibit "A", attached
hereto and made a part hereof, for the purpose of providing Fire Services as deemed
necessary to satisfy the needs of both the COUNTY and CITY, except upon those lands
wherein other agencies of government have responsibility for the same or similar Fire
Services.
B. The COUNTY will assign an existing Chief Officer as the Fire Department
Liaison ("Fire Liaison"). The Chief may delegate certain authority to the Fire Liaison, as
the Chief's duly authorized designee and the Fire Liaison shall be responsible for directing
the Fire Services provided to CITY as set forth in Exhibit "A".
C. COUNTY will be allowed flexibility in the assignment of available personnel
and equipment in order to provide the Fire Services as agreed upon herein.
Cooperative Fire Agreement
City of Canyon Lake
July 1, 2016 to June 30, 2017
1 of 8
JUL 26 Z016 �-941V
SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate a fiscal year budget to support the Fire
Services designated at a level of service mutually agreed upon by both parties and as set
forth in Exhibit "A" for the term of this Agreement. This Exhibit may be amended in writing
by mutual agreement by both parties or when a CITY requested increase or reduction in
services is approved by COUNTY.
B. Any changes to the salaries or expenses set forth in Exhibit "A" made
necessary by action of the Legislature, CAL FIRE, or any other public agency with
authority to direct changes in the level of salaries or expenses, shall be paid from the funds
represented as set forth in Exhibit "A." The CITY is obligated to expend or appropriate any
sum in excess of Exhibit "A" increased by action of the Legislature, CAL FIRE, or any other
public agency with authority to direct changes. If within thirty (30) days after notice, in
writing, from COUNTY to CITY that the actual cost of maintaining the services specified in
Exhibit "A" as a result of action by the Legislature, CAL-FIRE, or other public agency will
exceed the total amount specified therein, and CITY has not agreed to make available the
necessary additional funds, COUNTY shall have the right to unilaterally reduce the
services furnished under this Agreement by an appropriate amount and shall promptly
notify CITY, in writing, specifying the services to be reduced. Any COUNTY or CAL-FIRE
personnel reduction resulting solely due to an increase in employee salaries or expenses
occurring after signing this Agreement and set forth in Exhibit "A" that CITY does not agree
to fund, as described above, shall be subject to relocation expense reimbursement by
CITY. If CITY desires to add funds to the total included herein to cover the cost of
increased salaries or services necessitated by actions described in this paragraph, such
increase shall be accomplished by an additional appropriation by the City Council of CITY,
and an amendment to Exhibit "A" approved by the parties hereto.
C. COUNTY provides fire personnel, equipment and services through its CAL
FIRE Agreement. In the event CITY desires an increase in CAL FIRE or COUNTY civil
service employees or services assigned to CITY as provided for in Exhibit "A," CITY shall
provide one hundred twenty (120) days written notice of the proposed, requested increase.
Proper notification shall include the following: (1) The total amount of increase; (2) The
effective date of the increase; and (3) The number of employees, by classification, affected
by the proposed increase. If such notice is not provided, CITY shall reimburse COUNTY
for relocation costs incurred by COUNTY because of the increase, in addition to any other
remedies available resulting from the increase in services. COUNTY is under no
obligation to approve any requested increase, and it is expressly understood by the parties
that in no event will COUNTY authorize or approve CITY's request to reduce services
below the COUNTY Board of Supervisors approved staffing level for any fire station, or to
reduce services to the extent that the services provided under this Agreement are borne by
other jurisdictions. COUNTY shall render a written decision on whether to allow or deny
the increase or decrease within thirty (30) _days of the notice provided pursuant to this
section.
Cooperative Fire Agreement
City of Canyon Lake
July 1, 2016 to June 30, 2017
2of8
D. CITY shall pay COUNTY actual costs for Fire Services pursuant to this
Agreement in an amount not to exceed that set forth in Exhibit "A", as may be amended
from time to time. COUNTY shall make a claim to CITY for the actual cost of contracted
services, pursuant to Exhibit "A," on a quarterly basis. The COUNTY is mandated per
Government Code Section §51350 for full cost recovery. CITY shall pay each claim, in full,
within thirty (30) days after receipt thereof.
E. The CITY, COUNTY, and Cities of Lake Elsinore and Menifee will enter into
a cost sharing agreement. The method and levels of payment by each participating city to
the County is detailed in that agreement and incorporated herein. A true and correct copy
of this Fully Executed Cooperative Agreement is attached hereto as Exhibit "B" and is bully
incorporated into this agreement. Approval of the agreement among the COUNTY, CITY
and the Cities of Lake Elsinore and Menifee is a condition of precedent to the approval of
this agreement.
F. Chief may be authorized to negotiate and execute any amendments to
Exhibit "A" of this Agreement on behalf of COUNTY as authorized by the Board of
Supervisors. CITY shall designate a "Contract Administrator" who shall, under the
supervision and direction of CITY, be authorized to execute amendments to Exhibit "A" on
behalf of CITY.
G. [x] (Check only if applicable, and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit "C" are incorporated herein and shall additionally apply
to this agreement regarding payment for the Fire Engine Use Agreement.
H. Notwithstanding Paragraph G herein if applicable, additional terms as set
forth are incorporated herein and shall additionally apply to this agreement regarding
payment of services. In the event that a fire engine, owned and maintained by the CITY
has a catastrophic failure, the COUNTY Fire Chief may allow use of a COUNTY fire
engine, free of charge up to one hundred twenty (120) days. After the initial one hundred
twenty (120) days, a rental fee will be applied to the CITY invoice for use of said COUNTY
fire engine. The rental fee shall be Nine Hundred Forty Four Dollars ($944.00) per day; or
Six Thousand Six Hundred Eight Dollars ($6,608.00) per week.
SECTION IV: INITIAL TERM AND AMENDMENT
A. The term of this Agreement shall be from July 1, 2016, to June 30, 2017.
B. By August 1, 2016, CITY shall give COUNTY written notice of whether CITY
intends to enter into a new Agreement with COUNTY for Fire Services at a three-person
minimum staffing level of Fire Station 60 or if the CITY intends to provide fire services on
its own or through another jurisdiction. If CITY does wish to enter into a new AGREEMET
with COUNTY, CITY shall also advise COUNTY by August 1, 2016 whether CITY intends
to request a change in the level of Fire Services provided under this Agreement.
Cooperative Fire Agreement
City of Canyon Lake
July 1, 2016 to June 30, 2017
3of8
SECTION V: TERMINATION
During the terms of this Agreement, this Agreement may only be terminated by the
voters of either the COUNTY or the CITY pursuant to Government Code §55603.5.
SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated under this Agreement shall be performed by both
parties to this Agreement working as one unit; therefore, personnel and/or equipment
belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time
to time for mutual aid.
SECTION VII: MUTUAL AID
Pursuant to Health and Safety Code Sections 13050 et seq., when rendering mutual
aid or assistance, COUNTY may, at the request of CITY, demand payment of charges and
seek reimbursement of CITY costs for personnel, equipment use, and operating expenses
as funded herein, under authority given by Health and Safety Code Sections 13051 and
13054. COUNTY, in seeking said reimbursement pursuant to such request of CITY, shall
represent the CITY by following the procedures set forth in Health and Safety Code
Section 13052. Any recovery of CITY costs, less actual expenses, shall be paid or
credited to the CITY, as directed by CITY.
In all such instances, COUNTY shall give timely notice of the possible application of
Health and Safety Code Sections 13051 and 3054 to the officer designated by CITY.
SECTION VIII: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code Section 13009, COUNTY may bring an
action for collection of suppression costs of any fire caused by negligence, violation of law,
or failure to correct noticed fire safety violations. When using CITY equipment and
personnel under the terms of this Agreement, COUNTY may, on request of CITY, bring
such an action for collection of costs incurred by CITY. In such a case CITY appoints and
designates COUNTY as its agent in said collection proceedings. In the event of recovery,
COUNTY shall apportion to CITY its pro-rata proportion of recovery, less the reasonable
pro-rata costs including legal fees.
In all such instances, COUNTY shall give timely notice of the possible application of
Health and Safety Code Section 13009 to the officer designated by CITY.
In the event the CITY elects to use COUNTY funded Fire Marshal services, the
services will be provided at a cost outlined in COUNTY Ordinance 671(Establishing
Consolidated Fees For Land Use and Related Functions).
Cooperative Fire Agreement
City of Canyon Lake
July 1, 2016 to June 30, 2017
4of8
SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of
providing Fire Services under the terms of this Agreement shall be marked and accounted
for in such a manner as to conform to the standard operating procedure established by the
COUNTY for the segregation, care, and use of the respective property of each.
SECTION X: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree to
indemnify, protect, defend and hold harmless CITY, its agencies, districts, special districts
and departments, their respective directors, officers, elected and appointed officials,
employees, agents and representatives (collectively, "Indemnitees") for, from and against
any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards,
judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise,
of any nature, kind or description of any person or entity, directly or indirectly arising out of,
caused by, or resulting from (1) the Services performed hereunder by COUNTY, or any
part thereof, (2) the Agreement, including any approved amendments or modifications, or
(3) any negligent act or omission of COUNTY, its officers, employees, subcontractors,
agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the
only Liabilities with respect to which COUNTY's obligation to indemnify, including the cost
to defend, the Indemnitees does not apply is with respect to Liabilities resulting from the
negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise
out of, pertain to or relate to the Scope of Work in the Agreement.
To the fullest extent permitted by applicable law, CITY shall and does agree to
indemnify, protect, defend and hold harmless COUNTY, its agencies, departments,
directors, officers, agents, Board of Supervisors, elected and appointed officials and
representatives (collectively, "Indemnitees") for, from and against any and all liabilities,
claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses,
attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or
description of any person or entity, directly or indirectly arising out of, caused by, or
resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the
Agreement, including any approved amendments or modifications, or (3) any negligent act
or omission of CITY its officers, employees, subcontractors, agents, or representatives
(collectively, "Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect
to which CITY's obligation to indemnify, including the cost to defend, the Indemnitees does
not apply is with respect to Liabilities resulting from the negligence or willful misconduct of
an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the
Scope of Work in the Agreement.
Cooperative Fire Agreement
City of Canyon Lake
July 1, 2016 to June 30, 2017
5of8
SECTION XI: AUDIT
A. COUNTY and CITY agree that their designated representative shall have the
right to review and to copy any records and supporting documentation of the other party
hereto, pertaining to the performance of this Agreement. COUNTY and CITY agree to
maintain such records for possible audit for a minimum of three (3) years after final
payment, unless a longer period of records retention is stipulated or as required by law,
and to allow the auditor(s) of the other party access to such records during normal
business hours COUNTY and CITY agree to a similar right to audit records in any
subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract
Code §10115 et seq., CCR Title 2, Section 1896).
B. Each party shall bear their own costs in performing a requested audit.
SECTION XII: DISPUTES
CITY shall select and appoint a "Contract Administrator" who shall, under the
supervision and direction of CITY, be available for contract resolution or policy intervention
with COUNTY, when, upon determination by the Chief that a situation exists under this
Agreement in which a decision to serve the interest of CITY has the potential to conflict
with COUNTY interest or policy. Any dispute concerning a question of fact arising under
the terms of this Agreement which is not disposed of within a reasonable period of time by
the CITY and COUNTY employees normally responsible for the administration of this
Agreement shall be brought to the attention of the Chief Executive Officer (or designated
representative) of each organization for joint resolution. For purposes of this provision, a
"reasonable period of time" shall be ten (10) calendar days or less. CITY and COUNTY
agree to continue with the responsibilities under this Agreement during any dispute.
Disputes that are not resolved informally by and between CITY and COUNTY
representatives may be resolved, by mutual agreement of the parties, through mediation.
Such mediator will be jointly selected by the parties. The costs associated with mediator
shall be shared equally among the participating parties. If the mediation does not resolve
the issue(s), or if the parties cannot agree to mediation, the parties reserve the right to
seek remedies as provided by law or in equity. The parties agree, pursuant to Battaglia
Enterprises v. Superior Court (2013) 215 Cal.App.4th 309, that each of the parties are
sophisticated and negotiated this agreement and this venue at arm's length. Pursuant to
this Agreement, the parties agree that venue for litigation shall be in the Superior Court of
Riverside County. Should any party attempt to defeat this section and challenge venue in
Superior Court, the party challenging venue stipulates to request the Court change venue
to San Bernardino County and shall not ask for venue in any other County.
Any claims or causes of actions, whether they arise out of unresolved disputes as
specified in this Section or claims by third parties that are made against the COUNTY,
shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a
timely manner. For claims made against the COUNTY that involve CalFire employees, to
Cooperative Fire Agreement
City of Canyon Lake
July 1, 2016 to June 30, 2017
6of8
the extent permissible under the COUNTY's contract with CalFire, the claims will be
forwarded on to CalFire for processing.
SECTION XIII: ATTORNEY'S FEES
If CITY fails to remit payments for services rendered pursuant to any provision of
this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all
other remedies available.
In the event of litigation between COUNTY and CITY to enforce any of the
provisions of this Agreement or any right of either party hereto, the unsuccessful party to
such litigation agrees to pay the prevailing party's costs and expenses, including
reasonable attorneys' fees, all of which shall be included in and as a part of the judgment
rendered in such litigation.
SECTION XIV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered delivered
when deposited in the United States mail and addressed to:
COUNTY CITY OF CANYON LAKE
County Fire Chief City Manager
210 W. San Jacinto Ave. City of Canyon Lake
Perris, CA 92570 31516 Railroad Canyon Road
Canyon Lake, CA 92587
Provisions of this section do not preclude any notices being delivered in person to
the addresses shown above. Delivery in person shall constitute service hereunder,
effective when such service is made.
SECTION XV: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision of
Fire Services. It may be amended or modified upon the mutual written consent of the
parties hereto where in accordance with applicable state law. This Agreement does NOT
supplement other specific agreements entered into by both parties for equipment or
facilities, and excepting those equipment or facilities agreements, this Agreement cancels
and supersedes any previous agreement for the same or similar services.
[Signature Provisions on following page]
Cooperative Fire Agreement
City of Canyon Lake
July 1, 2016 to June 30, 2017
7of8
IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in their
respective capacities, set their hands as of the date first hereinabove written.
Dated: CITY OF CANYON LAKE
By:
Title:
ATTEST: APPROVED AS TO FORM:
By:
Title:
(SEAL)
Dated: JUL 2 6 2016 COUNTY OF RI RSIDE
By:
A,,-r�
airma oard of Supervisors
J HN J. BENOIT
ATTEST: APPROVED AS TO FORM:
GREGORY P. PRIAMOS,
KECIA HARPER-THEM County CqjAsel
Clerk of the Board
By' By:
eputy ERIC STO ER
Deputy County Counsel
(SEAL)
Cooperative Fire Agreement
City of Canyon Lake
July 1, 2016 to June 30, 2017
8of8
EXHIBIT "C"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL AID FOR THE CITY OF CANYON LAKE
DATED JULY 1, 2016
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
FIRE ENGINE USE AGREEMENT
Station 60
Engine E60, RCO No. 07-850 $ 12,666.00
$ 12,666.00
The Fire Engine Use Agreement is utilized in the event that a fire
engine(s) which was initially purchased by the CITY, and then the CITY elects to have
the COUNTY take responsibility of said fire engine(s). The Fire Engine Use Agreement
guarantees the CITY the use of this fire engine(s), the COUNTY network of equipment,
and resources of the COUNTY.
This fire engine(s) shall be used as an integrated unit for Fire Services as
set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be
stationed primarily in the CITY. The change in ownership of the fire engine does not
waive or supersede any responsibilities of the CITY pursuant to this agreement. This
exhibit is strictly to further detail for the CITY, the responsibilities and costs associated
within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire
Engine Use Agreement is inseparable.
The CITY will have the option of transferring title of said fire engine(s) to
the COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County
will take ownership of the said fire engine(s), and the County will maintain insurance on
said fire engine(s). If the CITY opts to maintain ownership and title of said fire
engine(s), the CITY will maintain insurance on said fire engine(s). Proof of Insurance is
to be provided to the COUNTY.
The COUNTY will ensure a working fire engine(s) is available for the CITY
at all times under this agreement. All capital improvements and/or betterments to the
Exhibit"C
CITY OF CANYON LAKE
Page 1 of 2
fire engine(s) listed above, will be the responsibility and paid for by the COUNTY under
this Agreement.
When the Riverside County Fire Department Fleet personnel determine
the fire engine(s) listed above is due for replacement, the COUNTY will purchase a new
fire engine(s); and, survey the old fire engine(s).
The annual cost for this service is calculated at 1/20 of the replacement
cost. The current replacement cost is $506,625.00. If this Agreement is entered into
mid-year, the annual cost will be prorated accordingly.
Exhibit"C
CITY OF CANYON LAKE
Page 2 of 2
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF CANYON LAKE
ESTIMATE DATED JUNE 2, 2016 FOR FY 2016/2017
CITY BUDGETED EXHIBIT "A" ESTIMATES
FISCAL YEAR 2016/2017 $1,207,679
TOTAL CITY BUDGET ESTIMATES FOR 2016/2017 $1,207,679
FY 2017 ESTIMATE
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION,FIRE PREVENTION,RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF CANYON LAKE
ESTIMATE DATED MARCH 8,2016 FOR FY 2016/2017
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
-------- -------- ------- ------- --------
STA#60 _------_ -- -
Elsinore 0 0.0 0 ao 0 0.0 0 0.0 158,260 1.0 609,356 3.0 667,616 4.0
Menifee 0 0.0 0 0.0 0 0.0 0 0.0 0 0.0 169,785 1.0 169,785 1.0
SUBTOTALS 0 0 0 0 158,260 679,141 837,401
SUBTOTALSTAFF 0 0 0 0 1 4 5
SUPPORT SERVICES
Administrative/Operational 20,805 per assigned Staff'* 109,643 6..27
Volunteer Program 7,658 Per Entity Allocation 7,658 1.0
Medic Program Medic FTE/Defib Basis 9,617 4.0
Battalion Chief Support 75,164 .27 FTE per Station 75,164 1.0
Fleet Support 54,970 per Fire Suppression Equip 27,485 0.5
ECC Support Calls/Station Basis 39,435
Comm/IT Support Calls/Station Basis 67,022
Hazmat Support 10,883
SUPPORT SERVICES SUBTOTAL 346,907
ESTIMATED DIRECT CHARGES 10,705
FIRE ENGINE USE AGREEMENT 25,331 each engine 12,666 0.5
TOTAL ESTIMATED CITY BUDGET $1,207,679
SUPPORT SERVICES
--------------------
Administrative&Operational Services 5.0 Assigned Staff
Finance 0.27 Battalion Chief Support
Training Procurement •' 5.27 Total Assigned Staff
Data Processing Emergency Services
Accounting Fire Fighting Equip. I Fire Stations
Personnel Office Supplies/Equip. 757 Number of Calls
4 Assigned Medic FTE
0 Monitors/Defibs
I Hazmat Stations
4 Number of Hazmat Calls
FY 2017 ESTIMATE
Cm'OF CANYON LAKE
Pa901 of 2
Volunteer Program-Support staff,Workers Comp,and Personal Liability Insurance
Medic Program-Support staff,Training,Certification,Case Review&Reporting
Battalion Chief Support-Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services.
Fleet Support-Support staff,automotive costs,vehicle/engine maintenance,fuel costs
Emergency Command Center Support-Dispatch services costs
Communications/IT Support-Support staff,communications,radio maintenance,computer
support functions
FY 16117 POSITION SALARIES TOP STEP
304,607 DEPUTY CHIEF 25,331 FIRE ENGINE
300,511 DIV CHIEF 20,805 SRVDEL
244,156 BAT CHIEF 7,658 VOL DEL
204,444 CAPT 6,425 MEDIC DEL
227,317 CAPT MEDIC 1,975 MEDIC MONITORS/DEFIBS REPLACEMENT
174,809 ENG 75,164 BATT DEL
196,043 ENG/MEDIC 16,626 ECC STATION
158,260 FF II 30.13 ECC CALLS
169,785 FF II/MEDIC 54,970 FLEET SUPPORT
146,829 FIRE SAFETY SUPERVISOR 28,255 COMMIT STATION
140,759 FIRE SAFETY SPECIALIST 51.21 COMMIT CALLS
122,031 FIRE SYSTEMS INSPECTOR 2,404 FACILITY STATION
71,843 OFFICE ASSISTANT III 646.77 FACILITY FTE
72,531 SECRETARY I 3,731 HAZMAT STATION
116,074 COUNTY EMERGENCY SERVICES COORDINATOR 1,294.48 HAZMAT CALLS
1,974 HAZMAT VEHICLE REPLACEMENT
FY 16117 DIRECT BILL ACCOUNT CODES
520230 Cellular Phone
520300 Pager Service
520320 Telephone Service
520800 Household Expense
520805 Appliances
520815 Cleaning and
Custodial Supp
520830 Laundry Services
520840 Household Furnishings
520845 Trash
521380 Maka-Copier Machines
521440 Maird-Kitchen Equipment
521540 Maint-Office
Equipment
521600 Mamt-Service Contracts
521660 Maint-Telephone
521680 Maint-Underground Tanks
522310 Maint-Building and Improvement
522360 Maint-Extermination
522860 Medical-Dental Supplies
522870 Other Medical Care Materials
522890 Pharmaceuticals
523220 Licenses And PernBs
523680 Once Equip Non Fixed Assets
526700 Rent-Lease Bldgs
526940 Locks/Keys
527280 Awards/Recognition
529500 Electricity
529510 Heating Fuel
529550 water
537240 Interfnd Exp-Utilities
642060 Improvements-Building
FY 2017 ESTIMATE
CITY OF CANYON LAKE
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