2020/11/04 CivilPros CIP20-01 Bundy Canyon/Scott Rd Widening DocuSign Envelope ID:72449812-FD1 F-456E-9467-C4669A3E8E8B
AMENDMENT NO. 1 TO
AGREEMENT BETWEEN CIVILPROS
AND THE CITY OF MENIFEE FOR CIP 20-01: BUNDY CANYON ROAD/SCOTT ROAD
WIDENING PROJECT PROFESSIONAL ENGINEERING SERVICES
This is Amendment No. 1 to that certain AGREEMENT for Professional Services
Agreement ("Agreement") made on September 18, 2019 by and between the City of Menifee
("City") and CIVILPROS ("Consultant") for CIP 20-01: BUNDY CANYON ROAD/SCOTT ROAD
WIDENING PROJECT PROFESSIONAL ENGINEERING SERVICES which Amendment is
made and entered into on November 4 , 2020 to increase the scope of work and
compensation amount as indicated below:
1. Section 2, "Compensation" is amended to read as follows, increasing the contract amount
by: $81,980.00 (EIGHTY ONE THOUSAND NINE HUNDRED EIGHTY DOLLARS AND
ZERO CENTS)
Section 2. City hereby agrees to pay Consultant a sum not to exceed
$2,422,940.00 (TWO MILLION FOUR HUNDRED TWENTY TWO THOUSAND NINE
HUNDRED FORTY DOLLARS AND ZERO CENTS) notwithstanding any contrary
indications that may be contained in Consultant's proposal, for services to be performed
and reimbursable costs incurred under this Agreement. In the event of a conflict between
this Agreement and Exhibit A, regarding the amount of compensation, this Agreement
shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement
at the time and in the manner set forth herein. The payments specified below shall be the
only payments from City to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all invoices to City in the manner specified herein. Except as
specifically authorized in advance by City, Consultant shall not bill City for duplicate
services performed by more than one person.
Section 3. Exhibit A, Scope of Services is supplemented to include
Amendment No. 1 Scope of Work Additional Work, which supplement is attached as
Exhibit A hereto. "Amendment No. 1 Scope of Work Additional Work (Amendment
No. 1)" is not intended to replace the original Exhibit A to the Agreement, but instead to
augment and increase the scope of work listed in the original Exhibit A to the Agreement.
2. All other terms and conditions of the Agreement remain in full force and effect.
DocuSign Envelope ID:72449812-FD1 F-456E-9467-C4669A3E8E8B
CITY OF MENIFEE CIVILPROS
DocuSigned by: DocuSigned by:
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Armando G. Villa, City Manager Ro eri Orin, Assistant Vice President
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Douglas awyer, Vice President
DocuSigned by:
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Sarah A. Manwaring, City Clerk
Approved as to Form:
DocuSigned by:
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Jeffrey T. Melching, City Attorney
Professional Services Amendment No.1 with CIVILPROS
DocuSign Envelope ID:72449812-FD1 F-456E-9467-C4669A3E8E8B
Amendment No. 1 - Exhibit A: Scope of Work Additional Work
(See following pages for additional detail)
Professional Services Amendment No.1 with CIVILPROS
DocuSign Envelope ID:72449812-FD1 F-456E-9467-C4669A3E8E8B
r211CIVILPROS
July 15,2020
The City of Menifee
Public Works Department
29844 Haun Road
Menifee,CA 92586
Attention:Carlos Geronimo,PE Principal Engineer
Subject: Additional Services for Bundy Canyon Road/Scott Road Widening;CIP 20-01
Dear Carlos:
Based on our past conversations and Monthly Project Development Team (PDT) meetings,
several additional tasks were requested that were not part of the original scope for this project.
Those items are as follows:
1. Updated Traffic Analysis:The EIR for the overall corridor dates 2014 was certified in 2014.
The traffic analysis that was part of the original EIR had a horizon year of 2015 and
contained traffic counts from 2008. Since the traffic analysis was significantly outdated,
the Public Works Department requested that we update the traffic analysis findings to
meet CEQA requirements. CivilPros contracted with Stack Traffic Consultants (STC) to
complete the analysis.The total amount for this additional work is$30,130.
2. Historical Evaluation for impacted properties:During the design of the project,it became
evident that three residential homes within the project footprint may have to be acquired
to meet design geometry. A cost/benefit analysis was completed,and it was determined
that the cost to keep the houses (using retaining walls and changed geometry) far
exceeded the value of the homes. Based on the cost benefit analysis, CivilPros was
instructed to proceed with the understanding that the homes would be acquired during
the right of way phase. Two of the three homes were constructed over 45 years ago. In
accordance with CEQA requirements,a historical evaluation is needed on the two homes.
Since this task was not included within our original scope for the project,a proposal was
completed by our sub-consultant, Rincon Consultants. The total amount for this
additional task is$7,500,
3. Traffic Signal Design at Sunset/Bundy Canyon Road: During PDT meeting number 8 in
July,the Public Works Department requested that we provide a proposal for design of a
Traffic Signal at this intersection. The signal design will include a warrant analysis to
determine the future timeframe when the signai should be installed. The total amount
for the signal design and warrant analysis at this location is$20,075.
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Professional Services Amendment No.1 with CIVILPROS
DocuSign Envelope ID:72449812-FD1F-456E-9467-C4669A3E8E8B
F7511CIVILPROS
4. Traffic Signal Modification at Scott Road/Haan-Zeiders Intersection: During the 60%
design phase,it was discovered that the eastbound bike lane and lane geometry could be
in conflict with the recently completed improvements for the Scott Road/1-215
Interchange project. To improve this,the existing signal at the southwest quadrant of the
intersection will need to me modified along with striping and signage on the east side of
the intersection. Civi[Pros was asked to provide an estimate for this design because it was
not part of the original scope of the project. The total cost for this item is$19,075.
5. Hydraulic and Hydrology Modifications:During the project kick-off,CivilPros completed
a"Basis of Design"(BOD)document. The BOD set the parameters for the design and was
reviewed and approved by the Public Works Department. The BOD indicated that
Civi[Pros was to follow Riverside County Flood Control design guidelines which included
soil parameters. Recently, CivilPros was instructed to change to soil parameters to
comply with the data used for the City Master Plan of Drainage,which is being completed
by another consultant for the Public Works Department. This change required additional
modeling and analysis by our team. The total cost for this additional work is$5,200.
Attached to this letter is a complete cost breakdown for each of the noted items.
CivilPros hereby requests that the Public Works Department issue a contract change order for
the above noted items in the total amount not to exceed $81,980. This change order is
approximately 3.50% of the original contract amount of$2,340,960 and would result in a new
total contract amount of$2,422,940.
Feel free to contact me at 951-538-2767 or Bob.morin9civilpros.com if you have any questions
or would like to discuss this request in more detail.
Sincerely,
4W-111
0b Morin
Assistant Vice President
MCIVILPROS
3850 Vine St I Suite 110 1 Riverside I California 192507
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Professional Services Amendment No.1 with CIVILPROS