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2011/07/01 California Department of Forestry and Fire Protection (CAL Fire) Wildlands within local agency - Reimbursement STATE OF CALIFORNIA COOPERATIVE FIRE PROGRAMS AGREEMENT NUMBER 3CA01593 LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION REIMBURSEMENT AGREEMENT REGISTRATION NUMBER: LG-W REV 01/2011 1. This Agreement is entered into between the State Agency and the Local Agency named below: STATE AGENCY'S NAME California Department of Forestry and Fire Protection—(CAL FIRE) LOCAL AGENCY S NAME CITY OF MENIFEE 2. The term of this Agreement is: July 1, 2011 through June 30, 2014 3. The maximum amount of this Agreement is: $ 16,168.33 Sixteen thousand one hundred sixty eight dollars and thrity three cents 4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement. Exhibit A—Scope of Work—Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B—Budget Detail and Payment Provisions 1 pages Exhibit C*—General Terms and Conditions; DGS GTC Version: 610 0 pages Exhibit D—Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E—Additional Provisions 12 pages *Items shown with an Asterisk(*) are hereby incorporated by reference and made part of this Agreement as if attached hereto General Terms and Conditions can be viewed at httpJAvww.dgs.ca.gov/ols IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto. LOCAL AGENCY California Department of General LOCAL AGENCY'S NAME Services Use Only CITY OF MENIFEE C - BY(Aufhoriz ignature) DATE SIGNED(Do not type) o7-,2o - It PRINTED NAME AND TITLE OF PERSON NING Bill Rawlings, City Manager APPROVED ADDRESS 29714 Haun Road, Menifee, Ca 92586 OCT ! 12011 II STATE OF CALIFORNIA AGENCY NAME DEPT OF GENEF'iI_SERVICES California Department of Forestry and Fire Protection BY(Authorized Signature) DATE SIGNED(Do not type) PRINTED NAME AND TITLE OF PERSON SIGNING Clare Frank,Assistant Deputy Director,Cooperative Fire Protection,Training&Safety ADDRESS P.D.Box 944246,Sacramento,CA 94244-2460 Contractor Name: CITY OF MENFFEE Contract No:3CAO1593 -2- EXHIBIT A COOPERATIVE FIRE PROGRAMS AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA 1. The project representatives during the term of this Agreement will be: CAL FIRE Unit Chief: Local Agency: Name: - John R. Hawkins Name: City of Menifee Phone: 951-940-6900 Phone: 951-672-6777 Fax: 951-940-6910 Fax: 951-679-3843 All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to: CAL FIRE Unit Chief: John R. Hawkins Local Agency: City of Menifee Section/Unit: State Administration Section/Unit: City Manager Attention: Tom Hyatt Attention: Bill Rawlings Address: 210 W. San Jacinto Address: 29714 Haun Road, Ave, Perris, Ca 92570 Menifee, Ca 92595 Phone: 951-940-6900 Phone: 951-672-6777 Fax: 951-940-6910 Fax: 951-679-3843 Send an additional copy of all correspondence to: CAL FIRE Cooperative Fire Services P.O. Box 944246 Sacramento, CA 94244-2460 2. AUTHORIZATION This Agreement is entered into this 1st day of July, 2011, by and between the State of California, hereinafter called STATE and City of Menifee, County of Riverside, State of California, hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall mean Director of the Califomia Department of Forestry and Fire Protection (CAL FIRE). Where the standard clauses for example in Exhibit C, use the word "Contractor" that word shall mean LOCAL AGENCY as LOCAL AGENCY is used in this Agreement. Section 4142 of the Public Resources Code provides that the Director may enter into cooperative Agreements with local jurisdictions for the purpose of providing wildland fire protection. 3. SCOPE OF WORK LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas comprising 227 acres of land as indicated on the map included under Exhibit E and desires to contract with the STATE to provide wildland fire protection to said area. STATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on adjacent State Responsibility Areas. Contractor Name: CITY OF MENIFEE Contract No:3CA01593 -3 - 4. SERVICES BY STATE A. STATE shall provide wildiand fire protection for the areas defined in the above section. B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildiand fire protection at the same level of service it now provides on adjacent State Responsibility Area. C. For those areas (islands), which are not adjacent to State Responsibility Area, the wildiand fire protection provided by the STATE will be limited to those resources identified in the preplanned wildland response for the respective area. Any resources beyond those specified in the preplanned wiidland response are assistance by hire and the financial responsibility of the LOCAL AGENCY. 5. ADMINISTRATION A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under this Agreement to other areas of the state when needed at the sole discretion of STATE. B. STATE response will be subject to availability of resources. C. Incident Management within the contract area shall conform to current Incident Command System criteria for Unified Command. D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notify each other of any fire incident within the contract area. 6. MUTUAL AID LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire protection remains the jurisdictional and financial responsibility of LOCAL AGENCY. 7. ENTIRE AGREEMENT This Agreement contains the whole Agreement between the parties. It cancels and supersedes any previous Agreement for the same or similar services. Contractor Name: CITY OF MENEFEE Contract No:3CA01593 -4- EXHIBIT B BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION 1 Invoicing and Payment: A. LOCAL AGENCY shall pay STATE for providing said protection at the rate of 20.18 per acre, plus an 11.96% administrative charge for a total of$22.59 upon presentation of an invoice by STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thereafter, for the succeeding fiscal year subject to approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect new rates. B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written approval is not received by STATE within said period, STATE's obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of such termination. C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY receives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protection rate per acre and the administrative charge for the protection services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the amount of any overpayment. Contractor Name:CITY OF MENIFEE Contract No:3CA01593 -5- EXHIBIT D SPECIAL TERMS AND CONDITIONS 1. Cancellation Failure of either party to meet any of the terms and conditions of this Agreement, including non- payment of monies due hereunder, shall be cause for the termination of this Agreement; such termination shall become effective upon written receipt of 30 day notice of cancellation. 2. Audit If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section 10532, be subject to examination and audit of the State Auditor General for a period of three (3) years after final payment under the Agreement. Examination and audit shall be confined to those matters connected with performance of the Agreement including, but not limited to, cost of administering the Agreement The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon Agreement or understanding. 3. Operating Plan Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for the contract area, which shall be included under Exhibit E. If LOCAL AGENCY received its structural fire protection from another local agency, the local agency providing the structural fire protection must be party to the Operating Plan. 4. Extension of Agreement Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date. The cost of services provided by STATE during the extended period shall be based upon the rates published for the fiscal year in which the extended period falls had a new Agreement been entered into. 5. Modification This Agreement may be amended at any time by written mutual consent of the parties hereto. 6. Indemnification Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the indemnifying party. Contractor Name:CITY OF WNIFEE Contract No:3CA01593 -6- EXHIBIT E ADDITIONAL PROVISIONS Attachments ® Budget Plan ® Topographic Map ® Operating Plan ❑ Annual Report Contract Name:City of Mcnifee Contract Number:3CA01593 Page: 7 WILDLAND (LRA) AGREEMENT (Contract Name) City of Menifee WFPA for LRA Program Cost Account(PCA#) 39011 THIS IS THE BUDGET PLAN OF THE COOPERATIVE LOCAL RESPONSIBILITY AREA(LRA) WILDLAND FIRE PROTECTION AGREEMENT BETWEEN STATE OF CALIFORNIA,DEPARTMENT OF FORESTRY&FIRE PROTECTION(CAL FIRE) AND THE CITY/TOWN OF_Menifee_,A LOCAL AGENCY FOR THE 2011/2012 FISCAL YEAR AGREEMENT COST CALCULATIONS: Number of Acres 227 General Fund Reimbursement $ 7.42 $ 1,684.34 Unit Budget $ 12.76 $ 2,896.52 Sub-Total $ 4,580.86 Admin Rate 11.96% $ 547.87 Total Protection Cost $ 5,128.73 Comments Section: For New 3 year Agreement with City of Menifee for Fiscal Years 11/12 thru 13/14 FY 12/13 $5,385.17 FY 13/14 $5,654.42 Contract Name: City of Menifee Contract Number: 3CA01593 Page: 8 s - ti Z_ + i _ t Irk' _�_ �T ..I.-• - - � _ �-- _-- -� �:. L° 7.71 1 tJ 4 t Legend .s . Menifee City � • Widland Contract-227 Acres Menifee FHSZ t-ontract Name: City of Menitee EXHIBIT B Contract Number: 3CA01593 OPERATING PLAN page: 9 Table of Contents l. Overview...... Page ... 02 2. Authority................................ 3. Purpose................................ 4. Definitions &Restrictions.. 5. Procedures..................... 6. Administration............... 7. Fire Prevention......... 8. Approval............... APPENDIX Preplanned Initial Attack Response—Riverside Unit.. Preplanned Initial Attack Response—Menifee Fire Department............ B-2 Contract Number: 3CA01593 Page: 10 OPERATING PLAN 1. OVERVIEW This Operating Plan, hereinafter referred to as PLAN, is between the California Department of Forestry& Fire Protection, Riverside Unit, hereinafter referred to as CAI,FIRE and the City of Menifee, Menifee Fire Department, hereinafter referred to as CITY. It has been developed to specifically address the Agreement for Protection of Wildlands within a Local Agency, hereinafter referred to as AGREEMENT, between CAL FIRE and CITY for wildland fire protection within the city limits. 2. AUTHORITY The PLAN is required of both CAL FIRE and CITY as part of the AGREEMENT dated July 1, 2010. 3. PURPOSE This PLAN will provide the Unit Chief of CAL FIRE and the Fire Chief of CITY a means for executing the AGREEMENT and is hereby attached as Exhibit B with appendices 13-1 and B-2 to that AGREEMENT. 4. DEFINITIONS AND RESTRICTIONS See AGREEMENT for definitions and descriptions of general terms. This PLAN does not allow either agency to operate outside the limitations in the AGREEMENT. 5. PROCEDURES A. Fire Reporting/Reports-When CITY receives a report of a wildfire within the area of the AGREEMENT, it shall promptly notify the Riverside Unit Emergency Command Center (ECC). Each agency will process their appropriate reports and make the information available, upon request of the other agency, in no more than 60 days. B. Incident Management-The Incident Command System (ICS) will be used to manage wildfires within the area of the AGREEMENT. Unified Command will be implemented with a CAL FIRE representative and a CITY representative. -onuact Name: City of Menifee Contract Number: 3CA01593 Page: I 1 C. Fires within the area of the AGREEMENT-Each agency will maintain a preplanned initial attack response (PIAR) for fires within the area of the AGREEMENT. See Appendices B-1 and B-2. Immediate cooperation between agency dispatch centers will occur to ensure prompt response of appropriate resources into the area of the fire. CAL FIRE resources will be ordered according to the terms of the AGREEMENT through the ECC. Any augmentation of the preplanned CAL FIRE response, with CAL FIRE resources, shall be authorized by a CAL FIRE Incident Commander or Agency Representative. Augmentation of the preplanned response may require a post incident audit. The audit will seek to demonstrate that adjacent CAL FIRE Direct Protection Areas (DPA's)were threatened, or that the augmentation was justified on a cost efficiency basis. Local government and private resources will be ordered through the CITY dispatch center(DISPATCH)to ensure proper utilization of the Master Mutual Aid Agreement. D. Mutual Aid-All initial attack resources will be considered mutual aid for the purpose of this AGREEMENT. E. Initial Attack-Initial attack resources will always be based on the closest resources concept identified in the PIAR. See Appendices B-1 and B-2. F. Move-Up & Cover-Station coverage will be exchanged between both agencies when appropriate. To prevent long-term coverage problems to either agency,the covering agency's engines will be replaced with the covered agency's resources as soon as it is practical to do so. G. Fire Information: Unified Command- l. Both agencies will enter into a unified command structure to manage the incident by establishing a common set of incident objectives and strategies. This will be accomplished without losing or abdicating agency authority, responsibility or accountability. A Unified Ordering Point will be identified and established. 2. Representatives of both agencies will meet as needed to discuss procedures governing and locations of potential Information Centers. Both agencies will strive to maintain a roster of certified Public Information Officers for use during emergencies. 3. The Unified Command will determine which agency will provide the Lead Information Officer. Normally, it will be the agency with the greatest commitment of resources on the incident. H. Representatives of CAL FIRE and CITY, of the rank of Battalion Chief or higher, may order resources directly from the ECC or DISPATCH when an immediate need arises. These resources may include engines, fire crews and bulldozers in accordance with the AGREEMENT. Resources sent in response to these requests will conform to the closet resources concept. Contract Name: City ofMenifee Contract Number: 3CA01593 Page: 12 6. ADMINISTRATION The CAL FIRE Unit Chief and the CITY Fire Chief, or their designees, along with representatives from the CAL FIRE ECC and CITY DISPATCH will meet annually to discuss, review,and update the following items; procedures for reporting fires, procedures to dispatch resources to fires within the area of the AGREEMENT,procedures to dispatch resources to fires along the boundaries of the area of the AGREEMENT, and exchange general or specific information which would might affect the other agency. 7. FIRE PREVENTION A. POLICY All fire prevention activities conducted on lands within the area of the AGREEMENT will be consistent with both agencies guidelines. CAL FIRE to conduct a year-round, aggressive fire prevention program using CITY will be expected CAL FIRE Handbook 9000 and CITY Fire Prevention Guidelines. This will include,but is not limited to, annual analysis and planning sessions to generate an active fire prevention plan. 1. Public Information Program-This will include all types of fire prevention news releases through the available media. Other methods will include public meetings, fairs,rodeos,parades, services clubs and a regular schedule of school programs for all grades. 2. Protection/Planning Issues-Although the responsibility for enforcing fire safe ordinances pertaining to improvements in wildland areas within the city limits is the responsibility of CITY, a CAL FIRE representative will be available upon request to comment on these issues and assist in the enforcement of related ordinances. 3. Hazard Reduction Inspections a. Home Inspection—CAL FIRE will work directly with CITY to enforce Public Resources Code (PRC) Sections 4291, 4446, 4442, 4442,4123, or the Uniform Fire Code sections when applicable. b. Power line Inspections—CAL FIRE will work directly with CITY inspecting power lines over 750 volts, using PRC 4292 and 4293 as a guide. B. RESPONSIBILITY CAL FIRE and CITY personnel will, in the performance of their duties, Give full consideration to the prevention of fires and public education. Both agencies Will allow staff to establish attainable fire prevention goals. Contract Number 3CA01593 Page: 13 C. EXISTING AND PROJECTED DEMAND Fire Prevention and suppression are the primary roles for both agencies. If the Demand for services increases in the future, both agencies will develop more intensive programs. Fire protection and prevention will be influenced by the following factors: 1• Increased recreational use. 2. Increased residential and commercial development. 3. Increased utilization of vacation residences. 4. Industrial activity. D. OBJECTIVES The primary objective of the fire prevention plan is the reduction of fire suppression expenditures and damages from human-caused fires. The secondary objective is a current and comprehensive public education program for fire safety awareness and code enforcement. E. RECOMMENDED ACTIONS Both agencies will actively pursue public awareness programs through the following: 1. Public Education a. School programs, ages K-12 b• Roadside sign program C. Timely newspaper articles concerning fire awareness d. Attendance at various local events which lend themselves to fire prevention displays. 2. Code Enforcement a. Active PRC 4291 home inspection program in target areas. b. Enforcement of the Fire Safe Ordinances as they apply to construction in Fire Hazard Severity Zones (FHSZ). CAL FIRE will take and advisory role with the CITY Fire Marshal within the areas of the AGREEMENT. Contract Number:3CA01593,cc F. FUEL MODIFICATION Page: 14 Both agencies will continue to encourage individual property owners and property Owner associations to establish and maintain a healthy fuel complex through the following: 1• Prescribed burning through available programs. 2. Forest practice inspections. 3. Fuel modification using mechanized systems, fire crews, and local resources 4• Biomass programs to control stems per acre, and remove dead and down materials. G, BURNING PERMITS Burning permits are to be required in the city limits and will be consistent with those guidelines established in adjacent areas. This will provide consistency in the burn hours and any controls needed for the overall program. 1• Burning Permit Issuance The CITY has the responsibility of issuing burn permits within the city limits and the area of the AGREEMENT. Both agencies will agree to and establish burn permit guidelines by April 1 of each year. The guidelines will follow those established by CAL FIRE to ensure consistency in the burn programs in both the city and areas adjacent to CAL FIRE, 2• Suspension of Permit Procedures The suspension of burning permits in the area of the AGREEMENT will be directly related to the burning permit suspension procedures outside the area of the AGREEMENT to ensure area-wide consistency. Suspensions will be based on input from CAL FIRE and CITY. H. MONITORING AND EVALUATION Periodic monitoring and evaluation of the PLAN will provide the opportunity to make orderly and timely amendments and revisions of the PLAN. Monitoring will determine if the: 1• PLAN is being followed. 2• PLAN objectives are being met. 3• PLAN is achieving desired results Contract Name: City of Menifee $. APPROVAL,: Contract Number: 3CA01593 Page: 15 This PLAN is approved and authorized as Exhibit B Attachment 3 of the AGREEMENT between CAL FIRE and CITY: FOR CAL FIRE: FOR CITY: California Department of Forestry City of Menifee, Fire Department & Fire Protection 29714 Haun Road Riverside Unit Menifee, CA 92586 210 W. San Jacinto Ave Perris, CA 92570 lC� John . Hawkins, Unit Chief Stev ardin I g� im City Manager PREPLANNED INITIAL ATTACK RESPONSE Contract Name: City of Menifee PREPLANNED INITIAL ATTACK RESPONSE Paontct gera;6Number: 3CA01593 CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION MENIFEE WILDLAND FIRE PROTECTION AGREEMENT Chief Hand Air Air Dozer Engines Officer Crews Co ter Attack Tanker Low 0 2 U 0 0 0 0 Med 1 3 1 1 1 0 0 High 2 5 1 2 1 1 2 Station Proximity' Air Attack 1. Battalion 13 CAL FIRE/RVC 1. Hemet-Ryan 2. Battalion 15 CAL FIRE/RVC 2. Ramona 3. Battalion 2 CAL FIRE/RVC Bulldozers 1. Temecula Hand Crews 1. Rainbow 2. Clark Training Center 2. Bautista 3. San Jacinto 3. Norco Co ters 4. Oak Glen 1. Hemet-Ryan 2. Keenwild 3. Prado 4. Heaps APPENDIX B-1 'Depends upon the actual location of the incident Contract Number: 3CA01593 vy Page: 17 PREPLANNED INITIAL ATTACK RESPONSE MENIFEE FIRE DEPARTMENT MENIFEE WILDLAND FIRE PROTECTION AGRE;-EMENT BRUSH ENGINES ENGINES WATER TENDERS OFFICER Low 0 2 1 Med 0 3 1 Hi h 2 3 1 CAL FIRE resources not included in wildland response resources. Station Proximity Riverside County Menifee Stn. 68 Riverside County Menifee Lakes Stn. 76 Murrieta Stn. 4 Riverside County Sun City Stn. 7 Riverside County Quail Valley Stn. 5 APPENDIX B-2 STATE OF CALIFORNIA COOPERATIVE FIRE PROGRAMS AGREEMENT NUMBER 3CA01593 LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION REIMBURSEMENT AGREEMENT REGISTRATION NUMBER: LG-W REV 01/2011 1. This Agreement is entered into between the State Agency and the Local Agency named below: STATE AGENCY'S NAME California Department of Forestry and Fire Protection—(CAL FIRE) LOCAL AGENCY S NAME CITY OF MENIFEE 2. The term of this Agreement is: July 1, 2011 through June 30,2014 3. The maximum amount of this Agreement is: $ 16,168.33 Sixteen thousand one hundred sixty eight dollars and thrity three cents 4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement. Exhibit A—Scope of Work—Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B—Budget Detail and Payment Provisions 1 pages Exhibit C*—General Terms and Conditions; DGS GTC Version: 610 0 pages Exhibit D—Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E—Additional Provisions 12 pages *Items shown with an Asterisk(*) are hereby incorporated by reference and made part of this Agreement as if attached hereto General Terms and Conditions can be viewed at. http://www.dgs.ca.gov/ols IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto. LOCAL AGENCY California Department of General LOCAL AGENCY'S NAME Services Use Only CITY OF MENIFEE BY(Autho' d Signature) DATE SIGNED(Do not type) A!561�� ee'le-_ PRINTED NAME AND TITLE OF PERSON SIG Bill Rawlings, City Manager ADDRESS 29714 Haun Road, Menifee, Ca 92586 STATE OF CALIFORNIA AGENCY NAME California Department of Forestry and Fire Protection BY(Authorized Signature) DATE SIGNED(Do not type) .�K q-- 71.— `1•I I 0 PRINTED NAME AND TITLE OF PERSON SIGNING Clare Frank,Assistant Deputy Director,Cooperative Fire Protection,Training&Safety ADDRESS P.O.Box 944246,Sacramento,CA 94244-2460 S I ATE OF CALIFORNIA COOPERATIVE FIRE PROGRAMS AGREEMENT NUMBER 3CA01593 LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION REIMBURSEMENT AGREEMENT REGISTRATION NUMBER: LG-W REV 01/2011 1. This Agreement is entered into between the State Agency and the Local Agency named below: STATE AGENCY'S NAME California Department of Forestry and Fire Protection—(CAL FIRE) LOCAL AGENCY'S NAME CITY OF MEWEE 2. The term of this Agreement is: July 1, 2011 through June 30,2014 3. The maximum amount of this Agreement is: $ 16,168.33 Sixteen thousand one hundred sixty eight dollars and thrity three cents 4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement. Exhibit A—Scope of Work—Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B—Budget Detail and Payment Provisions 1 pages Exhibit C*—General Terms and Conditions; DGS GTC Version: 610 0 pages Exhibit D—Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E—Additional Provisions 12 pages *Items shown with an Asterisk(*) are hereby incorporated by reference and made part of this Agreement as if attached hereto General Terms and Conditions can be viewed at. http://www.dgs.ca.gov/ols IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto. LOCAL AGENCY California Department of General LOCAL AGENCY'S NAME Services Use Only CITY OF MENIFEE BY(Authori Si nare) DATE SIGNED(Do not type) PRI ED NAME AND TITLE OF PERSON SIGNING Bill Rawlings, City Manager ADDRESS 29714 Haun Road, Menifee, Ca 92586 STATE OF CALIFORNIA AGENCY NAME California Department of Forestry and Fire Protection BY(Authorized Signature) DATE SIGNED(Do not type) ,ES '1- rl 1 I PRINTED NAME AND TITLE OF PERSON SIGNING Clare Frank,Assistant Deputy Director,Cooperative Fire Protection,Training&Safety ADDRESS P.O.Box 944246,Sacramento,CA 94244-2460 STATE OF CALIFORNIA COOPERATIVE FIRE PROGRAMS AGREEMENT NUMBER 3CA01593 LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION REIMBURSEMENT AGREEMENT REGISTRATION NUMBER: LG-W REV 01/2011 1. This Agreement is entered into between the State Agency and the Local Agency named below: STATE AGENCY'S NAME California Department of Forestry and Fire Protection—(CAL FIRE) LOCAL AGENCY'S NAME CITY OF MENIFEE 2. The term of this Agreement is: July 1, 2011 through June 30, 2014 3. The maximum amount of this Agreement is: $ 16,168.33 Sixteen thousand one hundred sixty eight dollars and thrity three cents 4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement. Exhibit A—Scope of Work—Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B— Budget Detail and Payment Provisions 1 pages Exhibit C*—General Terms and Conditions; DIGS GTC Version: 610 0 pages Exhibit D—Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E—Additional Provisions 12 pages *Items shown with an Asterisk(*) are hereby incorporated by reference and made part of this Agreement as if attached hereto General Terms and Conditions can be viewed at. http://www.dgs.ca.gov/ols IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto. LOCAL AGENCY California Department of General LOCAL AGENCY'S NAME Services Use Only CITY OF MENIFEE BY(Authoriz ignature) DATE SIGNED(Do not type) PRINTED NAME AND TITLE OF PERSON NING Bill Rawlings, City Manager ADDRESS 29714 Haun Road, Menifee, Ca 92586 STATE OF CALIFORNIA AGENCY NAME California Department of Forestry and Fire Protection BY(Authorized Signature) DATE SIGNED(Do not type) PRINTED NAME AND TITLE OF PERSON SIGNING Clare Frank,Assistant Deputy Director,Cooperative Fire Protection,Training&Safety ADDRESS P.O.Box 944246,Sacramento,CA 94244-2460 State of California The Natural Resources Agency Memorandum To: John R. Hawkins Date: October 13, 2011 RRU Unit & Fire County Chief 210 W. San Jacinto Perris, CA 92570 Telephone: (951) 940-6917 From: California Department of Forestry and Fire Protection (CAL FIRE) Business Services Office Acquisition Services Unit Subject: City of Menifee Agreement Number 3CA01593 Attached is a fully executed copy of the above agreement. Please be sure that the contractor refers to this contract number on all invoices, billing, and correspondence. Forward original signed agreement/amendment to the contractor. The remaining copies are for your files. X Make any copies needed for your files. Forward original signed agreement/amendment to the contractor. Other: Should you have any questions, please contact Lala Rukh, Special Projects analyst, at (916) 323-0623 or at Lala.Rukh@fire.ca.gov. I I. i Attachments cc: Christine Espinoza, CSR Dan Reagan, Fire Protection File CAL FIRE -106 PLEASE REMEMBER TO CONSERVE ENERGY. FOR TIPS AND INFORMATION,VISIT"FLEX YOUR POWER"AT WWW.CA.GOV. City of Menifee 3CA01593 WILDLAND AGREEMENT ROUTING CHECK LIST LOCAL GOVERNMENTAGREEMENT/AMENDMENT FOR WILDLAND FIRE PROECTION WITHIN LOCAL RESPONSIBILITY AREA REV. 0112011 Preliminary Preparation-Electronic PDF Format COOPERATIVE FIRE PROGRAMS UNIT ' Prepares electronic Agreement Package for initial 41111. LGP reviews for completeness,accuracy,and review. Email these forms to Local Government compliance with department policy.Date and Program(LGP)and Acquisition Services(BSO) initials the Routing Checklist. simultaneously with cc:to Region Office • Std.215 19'Recommends execution by signatures of LG • Draft Resolution-if possible Deputy Chief and Coop Staff Chief on the CAL FIRE Review Certification Form and forwards \� REGION OFFICE package to Assistant Deputy Director(ADD), Reviews package for completeness;notifies Unit Cooperative Fire Protection,Training&Safety. of necessary changes. �"} ADD executes agreement for the department by ACQUISITION SERVICES(BSO) Ftr ing all copies of the LGW. Reviews the electronic version for general contract requirements;notifies LGP of necessary changes. Deputy Director for Management Services signs memo to DG5 that certifies contract is critical to << COOPERATIVE FIRE state mission. Local Government Program reviews for completeness,accuracy,and compliance with Coop Fire retains one photocopy of contract for department policy.Gathers input from BSO and files. notifies Unit of necessary changes. �}�./f Forwards complete package to BSO. Final Preparation -Ater Approval by LGP and BSO ACQUISITION SERVICES(BSO) UNIT C_ Prepares hard copies of Agreement per 01 r3-11 Logs and stamps agreement/amendment and assigns contract/amendment number instructions below and route to LGP. oq-f 3-1 I Retains suspense copy of complete package in Prepares 3 signed STD.215,Contract Transmittal contract file. Forms. Forwards(2)Std.215,and(4)LG-W/LG1A to 11 �) Prepares 4 Agreement for Protection of Department of General Services legal. Wildlands Within Local Agency(LGW).Prepare 4 signed by the authorized local agency official. Receives 4 fully executed copies of the contract h (all original signatures) from Department of General Services. a l( Provides two copies of the Resolution that Final Distribution-After approval by DGS authorizes local agency official to execute the agreement/amendment. ACQUISITION SERVICES(BSO) Prepares 4 copies of Budget Fiscal Sheet. /a 1.3-11 Transmits suspense copy of the contract to the Prepares narrative introduction(new agreements Accounting Office. Retains 1 fully executed contract in file. �g (�'cNED only). Includes topographic map of agreement area Transmits notice of completed contract to LocalOq� (New agreements or revised areas ONLY). Government Program staff,Sacrament6g1.0 6 i Includes copy of annual report if being submitted Forwards 3 fully executed contracts and th" �e�p with agreement/amendment. check list to the Region. 11-b I Reviews package for completeness. Date and REGION OFFICE Retains 1 fully executed contract for Region Office initial the Routing Checklist. Place the Routing files. Checklist on top of the package. Forwards 2 fully executed contracts and this ti�� I Unit Chief recommends execution of the check list to the Unit. L4 agreement/amendment by signing the CAL FIRE UNIT Review Certification Form. Place the Forwards 1 fully executed original copy of the Certification Form with the Routing Checklist contract to the local agency. and forward the complete package to LGP. Retains one fully executed copy of the contract and this check list for the Unit files. AGREEMENT SUMMARY i ,gCiRfiER11 Nl'NUM111?1Z AMENDMIWI N(!%II1Eh ❑C:t1E:Ci: FIE:RF:IF A1:)Ol'1'IONhI.I'.4G1'.ti ARE A'}'7'AC'l1Et) 3CA01593 I CON'I RAC VW'S NAMI. ---- I Flii)LiRAf.1 D NUM BIT CITY OF MENIFEE 1 AGENCY TRANSMITTING AORF'J MEN'I I DIVISION,BUR FA1 OR(OTI IEIt L'NI'I' ? :1(iFN('1'f}ILL1NO('ODf Forestry and Fire Protection RIVERSIDE UNIT 013028 6 NAME AND TIi1,EPII0NI'.NUMBER(0 CONT"RAC ANAI YST FOR Q(JES'1'IONS JZE(iART)1NG'I'1115 AGREEMENTDan Reagan,(916)654-6833 116 _ 3 2 3 _ O 6'2 S I L1S YO1.ttZ A(il{N(')'CONTRA("fED POR TI11:51i SI:RVIC'ES 13l.I�ORI3! 0 No Fly 1:S(1()7i.S,enterprr(iri onn•actur none and.'lgreenient Aumber) R. IIIt11:1:DESCRIPTION OF SURVI(T-.S-LIMIT 72 CIIARAC 1"ItS INCI.UDIN(i PIINCTUXHON AN(.)SPACES Fire Protection Services 9. A(iRl:l:MI:NI'OUl'1.I Nri llnclurle rensun iar Agreement: Ident!(i•specihr problem,c dininistrative reyrorement.program Hued or other circumsu)rice.s nuking for Agreement nevess'aty:include s?xeial or uni aaut arms and Condruoras,) California Department of Forestry and Fire Protection (CALFIRE) shall provide fire protection services pursuant to Public Resources Code Sections 4142 and/or 4144. This local Govemments W/dlent:Wgreement falls under two of the "The contract is an interagency or reven(telre)mbursement exceptions listed in the DGS Administrative Order 06-06-1. agreement, there are reasonable factors that caused the delay, and it is in the State's best interest to process the contract or "The contract involves another governmental entity.and an action or amendment." inaction of that other governmental entity delayed timely processing of the contractor amendment by the State." IR. 1'AY;�1L•'NT'f(i1ZRlti f;t/on•tlron one murupph•./ ._..._�^._._ -__ E] MON1 IILY FIAT RATE ❑ QUARTERLY ❑ ONE-TIME PAYMENT ❑ PROGRE S PAYMENT ❑ I'lliMIZI-D INVOI('fi ❑ W!'I'UEIOI.I> ❑ ADVANCED PAYMI'N'I N01 IO EXCEED [� IZL'IR•18lAZS(_MliN I/Kl VfNUI q ur „ ❑ (off-lf 11 I?::ipiuun 11 PIZO1[C"I'I}D liXPINDI'1'liR'�S ' O.i1a`I F.I) fit i N 1'I'i"i.!> 11ER) 1 VA. f.71A1''i'£N STAT T E t1'IJal)Il1:itki REIMBURSEMENT ORIGINAL 1 t'l3 I I j $5,12E-73 ct)�a�2s rLe�oN; 12a'i:i $5385.17 G,rti$r/_srwre.s 13114 $5654.42 Uli)I-.l.'1 COUI AGREE NIEN'r Tvrl:u. J 16.168.33 AbtntJtrT fR('i IMISIiKPa s nl'n IIS U(u,'1 11tih t OPl)t)NAI t:51 $ 51128.73 t,'?t fr.111'1 srprul rR7•rases pt•r}unal krnnriclllk'tlrat th<•htedgetrd turuly for the r•urrent hudket twur r'ItIOR R1,1u1 i'. L 1-.,N('1;%1HF..Rh'U FOR 77nti M iiIFFI FN 1 u•e awilahlr for theoeraxl and purpose•of the exlx rri?tlnrr sluirrT uhnrr ACCOUNITNGO(ll('ISR'SSIONAT11111 DATI:SIGNI'D 'I'OIA1 1M1NrN'i"IiNt'[r.MnI=R(.1)I('11,.11 -- AGKI:E:AIJi 'f Ivoln i I'Itreut h 1711ti"{'RAtiS;1C'1'If)1 };tU.tiOJJ:601 R('E..E:XE:%II''I t)rieinsl 711/11 6/30/14 -S 16,168.33 EXEMPT Anientlntew No. I S Arnen(hnem N(i.2 ---�— r Amcndrnew Ni -- ' 16,168.33 (Ctuuilrue) Si ATE OF CALIF-ORNIA A,;REZv&r,NT SUMMARY STD.215(Rev 03/2'-)11) 13. BIDDP,IG METHOD USED: ❑ REQUEST FOR PROPOSAL(RFP) ❑ INVITATION FOR BID(IFB) ❑ USE OF MASTER SERVICE AGREEMENT (Attach justification ifsecondary method is used) ❑ SOLE SOURCE CONTRACT ❑ EXEMPT FROM BIDDING ® OTHER (&pi.,,,# (Attach STD.821) (Give authority for exempt status) Reimbursement NOTE: Proof of advertisement in the State Contracts Register or an approved form STD.821, Contract Advertising Exemption Request must be attached 14. SUMMARY OF BIDS(List of bidders,bid amount and small business status) (If an amendment,sole source,or exempt, leave blank) Not Applicable. This is a reimbursement agreement with a local agency. 15.IF AWARD OF AGREEMENT IS TO OTHER THAN THE LOWER BIDDER,PLEASE EXPLAIN REASON(S)(]fan amendment,sole source,or exempt,leave blank) Not Applicable. This is a reinbursement agreement with a local agency. 16.WHAT IS THE BASIS FOR DETERMINING THAT THE PRICE OR RATE IS REASONABLE? Not applicable. This is a reimbursement agreement with a local agency. 17.JUSTIFICATION FOR CONTRACTING OUT(Check one) ❑ Contracting out is based on cost savings per Government Code ❑ Contracting out is justified based on Government Code 19130(b). 19130(a). The State Personnel Board has been so notified. Justification for the Agreement is described below. Justification: Not applicable. This,is a reimbursement agreement with a local agency. 18. FOR AGREEMENTS IN EXCESS OF 19. HAVE CONFLICT OF INTEREST ISSUES 20. FOR CONSULTING AGREEMENTS,DID YOU REVIEW $5,000, HAS THE LETTING OF THE BEEN IDENTIFIED AND RESOLVED AS ANY CONTRACTOR EVALUATIONS ON FILE WITH THE AGREEMENT BEEN REPORTED TO THE REQUIRED BY THE STATE CONTRACT DGS LEGAL OFFICE? DEPARTMENT OF FAIR EMPLOYMENT MANUAL SECTION 7.10? AND HOUSING? ❑ NO ❑ YES ® N/A ❑ NO ❑ YES ® N/A ❑ NO ❑ YES ❑ NONE ® N/A ON FILE 21. IS A SIGNED COPY OF THE FOLLOWING ON FILE AT YOUR AGENCY FOR THIS 22. REQUIRED RESOLUTIONS ARE ATTACHED CONTRACTOR? A.CONTRACTOR CERTIFICATION CLAUSES B. STD.204,VENDOR DATA RECORD ❑ NO ❑ YES ® N/A ❑ NO ❑ YES ® N/A ❑ NO ® YES ❑ N/A 23.ARE DISABLED VETERANS BUSINESS ENTERPRISE GOALS REQUIRED? (If an amendment,explain changes, if any) ® NO(Explain below) ❑ YES (If YES complete the following) DISABLED VETERAN BUSINESS ENTERPRISES: % OF AGREEMENT ❑ Good faith effort documentation attached if 3%goal is not reached. Explain: ❑ We have determined that the contractor has made a sincere good faith effort to meet the goal. Local Government and Wildland agreements are exempt from DVBE requirements per SCM Section 8.12 24. IS THIS A SMALL BUSINESS CERTIFIED BY OSBCR? SMALL BUSINESS REFERENCE NUMBER ® NO ❑ YES(Indicate Industry Group) 25. IS THIS AGREEMENT(WITH AMENDMENTS)FOR A PERIOD OF TIME LONGER THAN ONE YEAR? ff YES,provide justification) ❑ NO ® YES This is an ongoing fire protection agreement in which CAL FIRE provides services to and reimbursed by local agency. Local agency has control over the approval based on fiscal and board restraints; this agreement includes and extension clause to enable CAL FIRE to provide continuous, uninterrupted protection to local agency. I cert�that all copies of the referenced Agreement will conform to tize original Agreement sent to the Department of General Services. SIGNATURE/TIT DATE SIGNED le� ��