2012/03/07 American Legal Publishing Corporation Ordinance Review Services November 18, 2011
Kathy Bennett, City Clerk
City of Menifee
29714 Haun Road
Menifee, California 92586
Dear Ms. Bennett:
It was a pleasure speaking with you about placing Ordinance 348 online and updating it with the
City's ordinances.
Enclosed,pursuant to your request,are the prices for the services that we talked about on the phone.
Based on the ordinance being around 1,200 pages the estimated cost is $2,340.00 to place the
ordinance in Folio VIEWS. I would expect with 20 ordinances you would need another$600.00 for
the editing of your own ordinances. This is based on American Legal Publishing receiving
Ordinances 348 in Word, WordPerfect, or in an Rich Text Format.
This Agreement dated March 7,2012,between the City of Menifee,California and American Legal
Publishing Corp., is to read as follows:
ADDENDUM TO AGREEMENT
March 7, 2012
WHEREAS, Menifee, a municipal corporation in the State of California (hereinafter referred to as
"Municipality"),has need of supplementation of its existing ordinances and resolutions,as well as placing
Ordinance 348 in Folio VIEWS,placing the Ordinance 348 online,and other optional related services;
WHEREAS, American Legal Publishing Corporation, (hereinafter referred to as Publisher), an Ohio
Corporation, desires to perform such services for Municipality.
NOW THEREFORE,in consideration of the mutual benefits to be derived from entering into and performing
this Agreement and the mutual promises and covenants contained herein,the parties agree as follows:
I. THE PUBLISHER SHALL:
1. Examine the ordinances as submitted by the Municipality;
2. Incorporate those materials to be included in Ordinance 348 according to the subject matter
in the existing Ordinance, or where there is no existing legislation on the subject, into a
logical location in the Ordinance.
3. Make necessary changes in wording of the materials to bring about uniformity of style and
to correct typographical errors;
4. Prepare a legislative history of each affected section citing the ordinance or resolution
number and date of passage of the ordinance or resolution;
5. Revise or make additional entries to chapter summaries,tables of special ordinances,cross-
reference tables, and general index as necessary to reflect the incorporation of additional,
changed or deleted material.
6. The Publisher shall provide the Municipality's Ordinance 348 in Folio VIEWS on CD-ROM
for$1.95 per page(*a page is considered one side of one sheet of paper) the Ordinances
must be provided on disk or emailed in Word,WordPerfect,or RTF. Should the Ordinance
be provided in PDF or on paper additional fees will be mutually agreed upon between the
Publisher and Municipality.
a. Future supplements of ordinances will be billed at $18.00 per page and the Folio
(cost is in addition to editing charge for printed pages) will be billed at
$1.95/page*
b. Ordinance 348 on the Internet(first 12 months are free) $375.00 per year
Il. THE MUNICIPALITY SHALL:
1. Provide a copy of Ordinance 348 in Word, WordPerfect, or Rich Text Format and the
ordinances or resolutions passed subsequent to publication of Ordinance 348 and the
previous supplement;
2. Pay to the Publisher the sum of$18.00 per page for supplements where new ordinances are
provided by paper, email, or on disk to Publisher. Pay to the Publisher$1.95 per page for
the Publisher to place Ordinance 348 into Folio VIEWS software. To place future changes
the cost will also be at$18.00 per page edit fee and$1.95 per page for placing the changes
into the Folio software.
(a) Pay to the Publisher for any additional optional services that the Municipality may
decide to purchase.
3. The prices above are for a five-year period and cannot be changed except for adjustments
in the third,fourth, and fifth years of this agreement to reflect any decrease or increase in
the United States Consumer Price Index calculable from the month of delivery of the Code.
4. Update Ordinance 348 at least once every 12 months;
IIl. TERM AND TERMINATION:
1. Either party has the right to terminate or alter the terms of the supplemental service plan at
any time by serving written notice. This written notice shall be sent at least ninety days
before the projected delivery date of the next supplement. Unless otherwise specifically
agreed upon by the parties,the projected delivery date shall be the anniversary of the date
the Municipality received the Ordinance 348 in the Folio software.
1
2. Upon completion of the five-year period, this agreement shall automatically renew itself
from year to year except that either party may alter or cancel the terms of this agreement at
any time upon ninety days written notice.
Transmittal As Offer
The transmittal of this Agreement to Municipality unexecuted by Municipality is an offer by
Publisher to perform the stated services at the price and upon the terms and conditions herein and
shall be subject to acceptance by Publisher's receipt of the agreement executed by Municipality no
later than March 31,2012 unless such date is extended in writing by Publisher.
IN WITNESS WHEREOF the parties to the Agreement accept this Addendum as part of the
Agreement by signing below:
IN THE PRESENCE OF: The City of Menifee, California:
BY
TITLE C; 11 ►*jY&a Cc Qp r-
DATE 3 7 — Z
IN THE PRESENCE OF: AMERICAN LEGAL PUBLISHING
CORPORATION g,
BYt
Stephen G. Wolf
TITLE: President
DATE: 3 a- - 1 Z