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2013/10/30 Accela, Inc. Change Order No. 2 - Meni2ssimp CHANGE ORDER Agency: City of Menifee CO#: 2 Project Code: MENI2SSIMP Date: 10/30/13 Contract#/PO#: Community Development, PO#00395 Initiating Department: Administrative Services Initiated By: Cindy Sullivan Change Category: ❑ Product ❑ Project ❑ Contract ❑ Maintenance PROJECT CHANGE DESCRIPTION/TASK SUMMARY Purpose: The city will not require the financial batch Interface deliverables. The city would like to retain the consulting hours as part of the project to be used either in Build or Readiness phases of the project (and more specifically for data conversion, reports, and training) De-scope Deliverable 12 and 13 from the Statement of Work: Deliverable 12: Specifications document for Financial Batch Interface Deliverable 13: Develop Financial Bath Interface There will be no change to the total project cost. Total Project Schedule Impact: NONE Total Project Resource Impact: NONE Total Project Cost Impact: NONE DISPOSITION COMMENTS: Disposition: ❑Approved ❑ Rejected ❑ Closed ❑ See Comments Date: ©2012 Accela Inc. Proprietary and Confidential Page 1 SIGNATURE AND ACCEPTANCE The above Services will be performed in accordance with this Change Order/Work Authorization and the provisions of the Contract for the purchase, modification,and maintenance of the Accela systems. The approval of this Change Order will act as a Work Authorization for Accela and/or Agency to perform work in accordance with this Change Order, including any new payment terms identified in this Change Order. This Change Order takes precedent and supersedes all other documents and discussions regarding this subject matter. Accepted By: Accepted By: Agency Accela, Inc. By By: Print N :�{ Print Name: � : ( Sr1 t,1 e n vt igi n. Title: Title: Director Zv7Lhia, Cat vV1-+9�tit4�c a d IID J Date: Date: -1'7A ©2012 Accela Inc. Proprietary and Confidential Page 2 DELIVERABLE 12:SPECIFICATIONS DOCUMENT FOR FINANCIAL BATCH INTERFACE Accela will provide a one-way interface between Accela Automation and the City's Financial System. In order to determine the City requirements for this interface, analysis sessions will be conducted as a portion of this deliverable. The findings will then be documented in the Interface Specifications Document(s)for use by Accela in building the interface code.The implementation of the interface is dependent on the assistance of the City's staff, specifically, interface analysis. In terms of specific output, the following will be executed for this deliverable: ➢ Interface Specification Document Accela Responsibilities: • Provide timely and appropriate responses to City's request for information. • Conduct Interface Analysis sessions. • Work with City staff to develop interface specifications document. City Responsibilities: • Provide timely and appropriate responses to Accela's request for information. • Allocate the time for qualified business and technical experts forthe testing sessions that are critical to the project success. • Identify and coordinate any related tools used to implement the interface (3rd party or in-house development). • Assist in the interface specification development and data mapping process. • Review and approve the interface specification documents. DELIVERABLE 13: DEVELOP FINANCIAL BATCH INTERFACE Accela will provide a batch interface that pushes defined data from Accela Automation Batch engine to a Flat File loaded to a FTP site. Upon approval of the Interface Specifications document, Deliverable 8,the Accela team will develop the interface per the specifications. In terms of specific output,the following will be executed for this deliverable: ➢ Demonstration of operational interface per the Interface Document Accela Responsibilities: • Use Accela Automation Batch Interface tool to implement the interface functionality based on the specifications. City Responsibilities: • Validate interface through testing. Acceptance Criteria: • Demonstration and approval of the completed Llterface as per the requirements detailed in the interface specifications document. Acceptance Review Period: • Fifteen (15) business days total CHANGE ORDER NO. 2 ENIFE Community Development Software Accela Automation PO# 00395 Date: 01/22/14 1. See attached Accela Change Order Form Signe Date: a" 7 Accela, Inc. 2633 Camino Ramon, Suite 120 Bishop Ranch 3 San Ramon, CA 94583 Signe : Date: �3 Julie W druff Director of Administrative Services City of Menifee Signed: Date: Rob Johnson J v Interim City Manager City of Menifee