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2019-08-21 City Council REGULAR MEETING - MinutesCity Council Chambers 2984/. Haun Road Menifee, CA 92586 Bill Zimmerman, Mayor Greg August, District 1 Matthew Liesemeyer, District 2 Lesa Sobek, District 3 Dean Deines, District 4 Menifee City Council Meeting Minutes Wednesd"y, August 21, 2019 5:00 PM Closed Session 6:00 PM Regular Meeting Armando G. Villa, City Manager Jeffrey T. Melching, City Attorney Sarah A. Manwaring, City Clerk 1 2 MINUTES Mayor Zimmerman called the meeting to order at 5:00 p.m. Present were Councilmembers Deines, Liesemeyer, Sobek, Mayor Pro Tem August and Mayor Zimmerman. The City Council recessed to Closed Session for the purposes listed below at 5:00 p.m. Councilmember Liesemeyer recused himself from the first Closed Session item due to a conflict of interest regarding property that is in his neighborhood. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to litigation pursuant to Government Code paragraph (2) or (3) of subdivision (b) of Section 54956.9 1 potential case CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code section 54957.6 Negotiators: Deputy City Manager Rochelle Clayton and City Manager Armando G. Villa Labor Assocrafrons: Menifee Mid-Management Em ployee U nit Association REGULAR MEETING (6:00 P.M) 1. CALL TO ORDER Mayor Zimmerman called the regular meeting to order at 6:01 p.m. City Attorney Jeffrey Melching announced there was no reportable action. 2.ROLL CALL Attendee Name Bill Zimmerman Greg August Lesa Sobek Matt Liesemeyer Dean Deines Title Mayor District 1 District 3 District 2 District 4 Status Present Present Present Present Present WORDS OF INSPIRATION Pastor Tony Truax, Hope Christian Church PLEDGE OF ALLEGIANCE Kassen Klein led the flag salute. PRESENTATIONS 3 4 5 MENIFEE \ rY op a CLOSED SESSION (5:00 P.M.) Menifee Mayor and City Council Regular Meeting Minutes Wednesday, August 21 ,2019 Page 2 of 10 6. 5.1. Gene Wunderlich - Housing Update Gene Wunderlich with the Soutwest Riverside County Association of Realtors provided a presentation on the history of the housing market in Menifee and the region. Mr. Wunderlich reported on current trends and what to expect in the future housing market. Councilmember August asked questions of Mr. Wunderlich regarding solar panels and home values and if Mr. Wunderlich has seen any changes after consolidating the Menifee zip codes. 5.2. State Route 74 Raised Curb Median Project Update Joyce Snyder, Public lnformation Officer with CalTrans, provided an update on the State Route 74 Raised Median Project. Ms. Snyder reported on the location; project need; tentative schedule and the Open House Community Meeting being held at Heritage High School on Tuesday, August 27,2019. Councilmember Sobek and Mayor Zimmerman asked questions of Ms. Snyder regarding public alerts regarding project, where the project is set to begin and median hardscape. 5.3. Battalion Chief Mike Martinez Recognition The City Council thanked Battalion Chief Mike Martinez for his heroic actions and presented him with a Certificate of Appreciation. Battalion Chief Martinez and Division Chief Kirk Barnett cautioned people to always watch their children near pools. 5.4. Outstanding Citizen of the Month - Luis Hutchins The City Council presented Luis Hutchins with the Outstanding Citizen of the Month Award for his services to many Menifee boards and voluntary involvement with events in the City of Menifee. Mr. Hutchins thanked the City Council for their recognition and stated it was a privilege to spend time with his children as well as the youth of the City. 5.5. 2020 Census Proclamation Mayor Zimmerman introduced Ndubisi Nwafor (J.R.) from the 2020 Census. Mr. Nwafor reported on the importance of the Census and for residents' participation. Mayor Zimmerman presented Mr. Nwafor with a Proclamation of support. AGENDA APPROVAL OR MODIFICATIONS Staff requested item 10.6 be removed from the agenda. The agenda was approved unanimously (5-0) as amended. puBLrc coMMENTS (NON-AGENDA ITEMS)7 Menifee Mayor and City Council Regular Meeting Minutes Wednesday, August 21 ,2019 Page 3 of 10 Ken Styles, Menifee resident, stated his concerns for continued illegal dumping. The City Council thanked him for being a good steward and being the eyes and ears in the community. They encouraged him to use the City of Menifee App to report any illega! dumping for staff to be notified and follow up. Ken Laymon, Menifee resident, discussed his concerns regarding the City's additiona! 1% sales tax, which was voted into law by Menifee residents in 2016. Audrey Millar, Menifee resident, stated that she would like to bring back bus services for students to get to schoo! and she reported on her concerns with building a home in the City and issues with code enforcement. The Mayor directed her to the school board for her concerns regarding school bus services and to staff for her concerns regarding code enforcement. Kassen Klein, Menifee businessman, wished City Manager Armando G. Villa a happy birthday. Mr. Klein spoke about the perception of the City not being buslness friendly and the good work the Directors and City Manager were doing. Mia Henwood, Menifee resident and member of the Menifee Rangers 4H, stated her concerns regarding the speed limit and the need for a stop sign located on Goetz Road near Casa Bonita Avenue. 8. COUNCILMEMBER UPDATES AND COMMENTS Mayor Pro Tem August reported on the meetings and events he attended:. Demo of Lockheed Martin's F-35 fighter jet hosted by Congressman Ken Calverto Celebration of Life for Michael John Judge, former Menifee Police Captain. Riverside Transit Agency (RTA) Luncheon for Murrieta Mayor Pro Tem Randon Lane Councilmember Deines reported on the meetings and events he attended:o Menifee Munch at Firehouse Subso Ribbon Cutting for Storm Stadium's Diamond Clubo Ribbon Cutting for Schools First Credit Union. 5th Annual Disabilities Awareness Event at the Storm Stadiumo Murrieta City Council Meeting Honoring Mayor Pro Tem Randon Lane Councilmember Liesemeyer reported on the meetings and events he attended:o Community Services Alternate Event that took the place of the BMX event that had been cancelled last minute. Murrieta City Council Meeting Honoring Mayor Pro Tem Randon Lane Councilmember Sobek reported on the meetings and events she attended:o Meeting with Susan Holland, Assistant Director of the Riverside County Economic Development Agency Regarding the New Menifee Public Library. Menifee Munch at Firehouse Subs. Murrieta City Council Meeting Honoring Mayor Pro Tem Randon Laneo Meeting with Residents from Brookfield on project Menifee Mayor and City Counci! Regular Meeting Minutes Wednesday, August 21 ,2019 Page 4 of 10 Councilmember Sobek acknowledged the Paloma Valley High School students that were in attendance. Mayor Zimmerman reported on the meetings and events he attended: League of California Cities Mayor's Breakfast with Assemblyman Chad Mayes Community Concert at Silverstar Park Sponsored by Brookfield Homes Menifee Munch at Firehouse Subs Community Partners Meeting at Elevation Church Quail Valley Community Group meeting with Waste Management Chamber Mixer at Stromsoe lnsurance Agency Ribbon Cutting for Schools First Sth Annual Disabilities Awareness Event at the Storm Stadium Murrieta City Council Meeting Honoring Mayor Pro Tem Randon Lane New Chamber of Commerce Member Event at Atria Menifee Valley Mayor Zimmerman announced that he would be attending the State of the City for the City of Moreno Valley on Thursday, August 22. 9. APPROVAL OF MINUTES 9.1 . Approval of Minutes of August 7 , 2019 City Clerk Sarah Manwaring stated revised copies of the minutes had been provided to the City Council. There were no further amendments. The revised minutes were approved unanimously (5-0) as amended. 10. CONSENT CALENDAR Councilmember Sobek requested to pulled item 10.12 from the consent calendar for separate discussion. The balance of the Consent Calendar was a roved b the followin vote: 10.1. Waiver of Reading in Full of Any and al! Ordinances Listed on this Agenda and Provide that they be read by Title Only 10.2. Warrant Register ACTION Ratified and approved the Voucher List dated 812119, the Payroll Register/Other EFT's dated 7124119 and 7126119 and the Void Check listing PE07l31l19 which have a total budgetary impact of $3,044,230.96. 10.3. Treasurer's Report - July 2019 ACTION RESULT: MOVER: SECONDER: AYES: Adopted [Unanimous] Matt Liesemeyer Dean Deines Zimmerman, August, Sobek, Liesemeyer, Deines Menifee Mayor and City Council Regular Meeting Minutes Wednesday, August 21 ,2019 Page 5 of 10 Approved the Treasurer's Report for July, 2019. 10.4. Tractor Drawn Aerial Fire Apparatus for Menifee Fire ACTION 1 . Approved the purchase of a 101' tractor drawn aerial fire apparatus in the amount of $1,307,91 1.85 from the County of Riverside; and2. Approved the transfer of $802,000 from the Measure DD account number 105- 4577 assigned for Capital Equipment-Fire Fund Balance to account number 105- 4445-53155 Capital Outlays to increase the budget to a total of $1,308,000. 10.5. Adoption of Official City Seal Ordinance Amendment ACTION Adopted Ordinance No. 2019-282, amending Ordinance No. 2008-2, ratifying the City Sea! design as adopted in 2009 and establishing the custody and use. 10.6. Resolution of lntention for Annexation No. 2 into CFD 2017-1, Tract Map 28859 This item was pulled from the agenda. 10.7. Certificate of Acceptance for Audie Murphy Ranch Sports Park ACT!ON 1. Approved the Grant Deed for the Audie Murphy Ranch Sports Park, Parcel A of Lot Line Adjustment 13-003; and2. Adopted Resolution No. 19-820, approving the Certificate of Acceptance. 10.8. Certificate of Acceptance for Creek View Park ACTION 1. Approved the Grant Deed for Creek View Park; Lot 68 of Tract 31822-1 in the Audie Murphy Ranch Development; and 2. Adopted Resolution No. 19-821, confirming approval of the Certificate of Acceptance. 10.9. Certificate of Acceptance of Silver Star Park ACTION 1. Approved the Grant Deed and Certificate of Acceptance for Silver Star Park, Lots 109, 1 10 and K of Tract Map 36485-4; and2. Adopted Resolution No. 19-822, approving the Certificate of Acceptance for Silver Star Park. 10.10. Audie Murphy Ranch Development Areas Designated as "Drainage Area A" AGTION 1. Approved two Grant Deeds for areas designated as "Drainage Area A" serying as a major drainage conveyance for Audie Murphy Ranch Development south of Newport Road; and 2. Adopted Resolution No. 19-823, authorizing acceptance of real property from Menifee Mayor and City Council Regular Meeting Minutes Wednesday, August 21 ,2019 Page 6 of 10 Sutter Mitland 01, LLC. 10.1 1 . Fiscal Year (FY) 2019120 Road Safety Equipment Purchase ACTION 1. Approved the purchase of a Backhoe Loader from Sonsray Machinery in the not- to-exceed amount of $122,538.15 including tax and delivery; and2. Approved the purchase of a Road Grader from Sonsray Machinery in the not-to- exceed amount of $241,704.69 including tax and delivery; and3. Approved the transfer of $600,000 from Measure DD assigned for Capital Equipment-Roads account to account number 105-4550-53155; and4. Approved Exemption on the purchase from competitive bidding as a purchase made under a Cooperative Purchasing Agreement (Piggyback) with Sourcewell as allowed under the Menifee Municipal Code Section 3.12.070(6); anO5. Authorized the City Manager to execute the required documents. 10.12. This item was moved to ltems Pulled From Consent 10.13. Civil Pros Agreement for Design Services of the Goetz Road Street Resurfacing Project ACTION Executed an Agreement with Civil Pros for Design Services of the Goetz Road Street Resurfacing Project, CIP 20-03 in the amount not-to-exceed $34,300. 10.14. FY19120 On-Call Crack Seal Services and Striping Services Agreement AGTION 1. Awarded Contract Services Agreement for FY 2019120 On-Call Cityrruide Roadway Striping Services, PW 19-01, to the lowest responsible bidder, Superior Pavement Markings, lnc., in the amount not-to-exceed $150,000; and2. Awarded Contract Services Agreement for FY 2019120 On-Ca!! Asphalt Crack Seal Services, PW 19-02, to the lowest responsible bidder, Road Works, Inc., in the amount not-to-exceed $1 00,000. 10.15. Road Works, !nc. Agreement for Crack Sealing Services ACTION Executed an Agreement with Road Works, lnc. for Crack Sealing Services on Various Streets located east of Goetz Road in an amount not-to-exceed $46,800. 10.16. Road Works, lnc. Agreement for Crack Sealing Services on Newport Road ACTION Executed an Agreement with Road Works, lnc. for Crack Sealing Services for Newport Road for an amount not-to-exceed $39,800. 10.17. Senate Bill (SB) 821 Bicycle and Pedestrian Facilities Program Funds for the Scott Road-Menifee Road Missing Sidewalk Project ACTION Menifee Mayor and City Council Regular Meeting Minutes Wednesday, August 21 ,2019 Page 7 of 10 1. Accepted FY 2019-20 SB 821 Bicycle and Pedestrian Facilities Program Funds in the amount of $183,263; and2. Approved Resolution No. 19-824, authorizing the Public Works Director to execute Funding Agreements with the Riverside County Transportation Commission for the Scott Road-Menifee Road Missing Sidewalk Project. 10.18. Senate Bill (SB) 821 Program Funds forthe Paloma Wash Trail Improvements ACTION 1. Accepted FY 2019120 Senate Bill (SB) 821 Bicycle and Pedestrian Facilities Program Funds in the amount of $499,765; and 2. Adopted Resolution No. 19-825 authorizing the Public Works Director to execute funding agreements with the Riverside County Transportation Commission. ITEMS PULLED FROM CONSENT 10.12 Civil Pros Agreement for Design Services of the Arterial Street Resurfacing Program Councilmember Sobek asked if staff could look at Menifee Road between Newport Road and Aldergate Avenue, and if that section of road could be added to the proposed contract. City Engineer/Public Works Director Jonathan Smith stated staff would evaluate what contract those improvements would be best added. ACTION Executed Agreement with Civil Pros for Design Services of the Arterial Street Resurfaci P ram PMP 20-01 in the amount not-to-exceed $54 000. 11. 12. PUBLIC HEARING ITEMS None. DISCUSSION ITEMS 12.1. Dispatch Services Agreement City Manager Armando G. Villa introduced the item and stated Police Chief Pat Walsh would provide a presentation on the item. Chief Walsh thanked Murrieta Police Chief Sean Hadden and Captain Rob Firms and Menifee lnterim Public Safety Director Dave Brown for their work on the agreement. Chief Walsh reported on the guiding principles that helped them through the negotiation process; scope of work; implementation and costs; dispatch personnel; allocation of fair share costs; equipment and finance. RESULT: MOVER: SECONDER: AYES: Adopted [Unanimous] Lesa Sobek Matt Liesemeyer Zimmerman, August, Sobek, Lie , Deines Menifee Mayor and City Council Regular Meeting Minutes Wednesday, August 21 ,2019 Page 8 of 10 Police Chief Hadden spoke about the partnership and benefit to both cities. He thanked Menifee staff for all their help. The City Council asked questions of staff including County dispatch support if the Murrieta dispatch center ever had technical issues and was not available, California Governor's Office of Emergency Services (CalOES) grants, overlap of Murrieta and Menifee services near city boarders, local advertisement for dispatch positions and qualifications, patrol vehicles anddifferent radio frequencies, seamless communication between the City of Murrieta, City of Menifee and Riverside County Sheriffs in emergency situations, dispatch facility size and future budget considerations. The City Counci! thanked Chief Hadden, Captain Firms, the Murrieta City Council and staff. The Council also stated they were looking fonrvard to the partnership and improved mutual aid. ACTION Authorized the Mayor to execute the Dispatch Service Agreement ("the Agreement") between the City of Murrieta and the City of Menifee, providing the dispatch services to the Menifee Police ent from Ju!1 2020 throu 1 2030. 12.2. City Manager Employment Agreement Modifications CityAttorney Jeff Melching introduced the item. Mr. Melching read a summary of the contract amendment details as required per Government Code 54953. The City Council thanked the Mayor for his leadership during closed session discussions and Mr. Villa for his hard work and dedication to the City. ACTION Approved and authorized Mayor to execute second amendment to City Manager Em reement. 12.3. Social Media Policy Mr. Villa introduced Senior Management Analyst lmelda Huerta to present the item. Ms. Huerta reported on the background of the social media policy; objectives of the policy; policy applicability; responsibility; assignment of responsibility; guidelines and public records. Councilmember Deines requested staff also provide a presentation to the City Commissioners and Committee Members. The City Council and staff discussed concerns regarding the consistency throughout the policy, limitations on the City h Jul RESULT: MOVER: SEGONDER: AYES: Adopted [Unanimous] Matt Liesemeyer Lesa Sobek Zimmerman, Aug ust, Sobek, Liesemeyer, Deines RESULT: MOVER: SEGONDER: AYES: Adopted [Unanimous] Lesa Sobek Matt Liesemeyer Zimmerman, Au ust, Sobek, Liesemeyer, Deines Menifee Mayor and City Council Regular Meeting Minutes Wednesday, August 21 ,2019 Page 9 of 10 Council, permission regarding posting of pictures and accountability for violating the City Council Policy. Mayor Zimmerman asked staff if this item could be brought back and give staff time to revise the policy. Mr. Villa recommended the City Council form an Ad Hoc Committee. Kassen Klein, Menifee businessman, commented on the issues regarding other Councilmembers in neighboring cities use social media and commented on conditions he would like to see included in the policy. Councilmember Liesemeyer made a motion to continue the item and form a committee to review the policy with Councilmember Deines. Councilmember Sobek seconded the motion. Councilmember Liesemeyer stated Mr. Klein's concerns would best be addressed in the upcoming Ethics Policy. ACTION Continued the item to a later date and formed an Ad Hoc Committee consisting of Councilmember Lie and Councilmember Deines. 12.4. Menifee Hill Top Walk Program Mr. Villa provided an introduction on the item. Councilmember Liesemeyer stated the challenges the City of Lake Elsinore encountered in regard to the Super Bloom. He added challenges that Menifee would have regarding finding land and conservation limitations. Councilmember Deines stated it was a noble idea but the Community Services Department was already working on activities and events for residents and recommended the City Council table the discussion for now. Councilmember Sobek discussed her attendance at the Regional conseryation Authority (RCA) Executive Board Meetings where they discussed issues the City of Murrieta is encountering. She stated that the City has other priorities at this time. ACTION Item tabled. 13. GITY ATTORNEY REPORTS RESULT: MOVER: SECONDER: AYES: Adopted [Unanimous] Matt Liesemeyer Lesa Sobek Zimmerman, August, Sobek, Liesemeyer, Deines RESULT: MOVER: SECONDER: AYES: Adopted [Unanimous] Dean Deines Greg August Zimmerman, August, Sobek, Liesemeyer, Deines None. Menifee Mayor and City Council Regular Meeting Minutes Wednesday, August 21 ,2019 Page 10 of 10 14. 15. 16. CITY MANAGER REPORTS Mr. Villa thanked the City Council for their confidence in him. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS Councilmember Sobek requested a report from staff in regard to illegal dumping. Mayor Zimmerman seconded the request. Councilmember Sobek also requested a discussion item in regard to "Audie Murphy Day" in conjunction with Community Services events already scheduled. Councilmember Liesemeyer seconded the request. Mayor Pro Tem August requested a report from staff about Menifee zip codes. Councilmember Deines seconded the request. Mayor Pro Tem August stated he would research the zip code topic and rescinded his future item request. Councilmember Liesemeyer requested a joint meeting with the Planning Commission Councilmember Sobek seconded the request. Councilmember Liesemeyer also requested a discussion item regarding what the City could contribute to the ongoing school bus issues and street improvements. Mayor Zimmerman seconded the request. ADJOURN Councilmember Liesemeyer requested to adjourn the meeting in honor of Jessie Hernandez, Owner of the Quail Valley Market. Mayor Zircmerman adjourned in his honor at 8:48 p.m. hA.Ma n Clerk l)