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2019-03-06 City Council REGULAR MEETING - MinutestE a# City Council Chambers 29714 Haun Road Menifee, CA 92586 Bill Zimmerman, Mayor Greg August, District 1 Matthew Liesemeyer, District 2 Lesa Sobek, Disfict 3 Dean Deines, District 4 Menifee City Gouncil Meeting Minutes Wednesday, March 6, 2019 5:00 PM Closed Session 6:00 PM Regular Meeting Armando G. Villa, City Manager Jeffrey T. Melching, City Attorney Sarah A. Manwaring, City Clerk 1 MINUTES REGULAR MEETING (6:00 P.M) CALL TO ORDER Mayor Zimmerman called the meeting to order at 6:00 p.m ROLL CALL WOROS OF INSPIR,ATION Rev. Dr. Benjamin Ellis with Sun City United Methodist Church PLEDGE OF ALLEGIANCE Eastern Municipal Water District Boardmember Ron Sullivan led the pledge of allegiance. 5.PRESENTATIONS 5.1 . Operation Silver Star Mayor Zimmerman suggested that they join the Veterans Resource Committee Community Services Director Jonanthan Nicks said he would be in touch to let them know when the next meeting is. Councilmember Sobek said that Home For Our Troops is looking for assistance after the recipient is settled in the community and it may be a good partnership for Operation Silver Star. Mr. De La Cruz said he is aware of the organization and thanked the City Council for their support. 3 4 Attendee Name Dean Deines Greg August Matt Liesemeyer Lesa Sobek Bill Zimmerman Status Present Present Present Present PresentM ITY o,F. 2. Title District 4 District 1 District 2 District 3 Richard De La Cruz and his wife Delia De La Cruz introduced on Operation Silver Star. They said the non-profit organization was founded in 2012 to help veterans with difficult times, food, clothing, mortgage assistance, job searches, and PTSD assistance. Mr. De La Cruz said that they do not have funds for advertising and he hopes to start networking to get the word out about their services. Menifee lvayor and City Council Regular Meeting Minutes Wednesday, March 6, 2019 Page 2 ol 7 6.AGENDA APPROVAL OR MODIFICATIONS Councilmember Liesemeyer asked for the "City Manager Report" to be moved prior to public comments. The agenda was approved unanimously (5-0) with the modification. 14. CITY MANAGER REPORTS (This item was moved accordang to the Agenda Approval.) Assistant City Manager Jeff Wyman presented a report on staffls visit to Citrus Heights Police Department to find out best practices on how to start a police department and lessons learned. City Manager Armando G. Villa introduced the new Code Enforcement Manager Lionel Ma(inez. Mr. Martinez said he is happy to be a part of the Menifee Team. Mr. Villa asked City Engineer/PW Director Jonathan Smith to give an update about the dirt road complaints. Mr. Smith said when the City receives complaints about dirt roads, staff goes out to evaluate if the road is passable. He added that if there is an issue, staff will work to mitigate the safety concerns. Councilmember Sobek stated that many of the City's dirt roads are private and not city maintained. She asked Mr. Smith if staff would be maintaining those privately owned roads. Mr. Smith explained the different classification of roads and private versus public and dirt versus paved. Mr. Villa added there has been an increase in issues due to rain. He said that staff will develop a process to address the dirt roads. Mr. Villa reported that interviews will be held next week for Police Chief and he hopes to bring someone on by Mid-April. 7. PUBLIC COMMENTS (NON-AGENOA ITEMS) Tom Fuhrman, Menifee resident, addressed comments that were made at the end of the last meeting by Councilmember Liesemeyer regarding home businesses for rural homes. Mr. Fuhrman talked about his denial for a business license and that he had to take the City to court. Mr. Fuhrman added, the City lost the case. City Attorney Jeffrey Melching responded with a clarification to Mr. Fuhrman's statement. Mr. Melching stated that the City is in a position that it has to defend. He said the original issue regarding Mr. Fuhrman's business license was whether horse boarding constitutes an agricultural activity under the City's Municipal Code. The City said it did not. Mr. Fuhrman appealed the decision to the full City Council. The Council also stated it did not constitule an agricultural activity. Mr. Melching said Mr. Fuhrman then appealed to the Court. He said the judge then decided not to make a decrsion, but to send the matter back to the City for a separate hearing before a neutral body. Mr. Melching said the City is in that process now. Mr. Melching said the City did not lose the case. COUNCILMEMBER UPDATES AND COMMENTS8. Councilmember Liesemeyer stated that the next Public Safety meeting will be held next Tuesday at 3:00 p.m. Nilenifee Mayor and City Council Regular Meeting Minutes Wednesday, March 6, 2019 Page 3 of 7 10. 9 Councilmember Sobek reported on the meeting she attended.o Cancer Task Force. April 27,2019 Menifee Better Together Community Clean up Councilmember Deines reported on the meetings and events he attended.. Commercial Broker Appreciation Luncheon. League of California Cities New Mayor and Councilmember Training Mayor Pro Tem August reported on the meetings and evenls he attended.o Hosted T-Now Southwest Chapter Luncheon Mayor Zimmerman reported on the meetings and events he attended.. City and Chamber of Commerce Broker Appreciation Luncheon. League of California Cities New Mayor and Councilmember Training. Mayor's Cyber Cup Hosted by Mt. San Jacinto Community College. Ribbon Cutting at Dunkin Donuts. Ribbon Cutting at Boot Barno Murrieta Temecula Group. Arts Council Mystery Dinner. lmpact Church Community Day APPROVAL OF MINUTES 9.1. Approval of Minutes of February 6, 2019 The minutes were approved unanimously (5-0). CONSENT CALENDAR Councilmember Liesemeyer pulled ltem No. 10.4 and Councilmember Sobek pulled ltem No. 1 0.7 for separate drscussion. The balance of the Consent Calendar was approved the followin vote 10.1 . Waiver of Reading in Full of Any and all Ordinances Listed on this Agenda and Provide that they be read by Title Only 10.2. Warrant Register ACTION Ratified and approved the Voucher List dated 2115119 and the Payroll Registers dated 218119 and 2/18/19 which have a total budgetary impact of $2,653 ,502.54. 10.3. Treasurer's Report, January 2019 RESI.JLT: MOVER: SECON DER: AYES: Adopted [Unanimous] Lesa Sobek Dean Deines r, Sobek, ZimmermanDeines,ust, Liese ACTION Menifee Mayor and City Council Regular lvleeting Minutes Wednesday, March 6, 2019 Page 4 ol 7 Approved the Treasurer's Report for January 2019 10.4. ltem Pulled from Consent 10.5. Adoption of an Ordinance Annexing Territory into City of Menifee Gommunity Facilities District No.2015-2; RV Super Center (Annexation No.33) ACTION Adopted Ordinance No. 2019-267 annexing territory, located south of Mclaughlin Road, east of Encanto Drive, and west of Alta Avenue, into City of Menifee Community Facilities District No. 2015-2 (Maintenance Services) and amending Ordinance No. 2015-173 and levying special taxes to be collected during fiscal year 2019-20 to pay the annual costs of the maintenance and servicing of street lights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses. '10.6. Second Reading and Adoption of the Amendment to TUMF Fee Ordinance ACTION Adopted Ordinance No. 2019-268 to amend Transportation Uniform Mitigation Fee (TUMF) to provide member jurisdictions the option to delegate TUMF calculation and collection responsible to Western Riverside Council of Governments (WRCOG). 10.7. ltem Pulled from Consent ITEMS PULLED FROM CONSENT 10.4. Proposed Lease Agreements for Menifee Police Department Councilmember Liesemeyer asked questions about the lease and building improvements needed for the police department and what the costs would be Councilmember Liesemeyer said he was worried about signing a lease without knowing the cost for improvements. Mr. Villa said the lease exprres on April 10. Assistant City Manager Jeff Wyman added, there is no other viable option for a police department. Mr. Wyman said it would take too long to build a building for police in order to start services on July 1,2020. City Manager Armando G. Villa reported on lhe components of the police department and what all is needed. He said that staff identified the old City Hall building as the potential sight for the polce department. Mr. Villa said the facility and the facility in the back, along with the adjacent lot is the best option currently. Mr. Villa said there is not any other viable building that the City could lease or buy for the police department. Mr. Villa reported that the City would issue a Request for Proposal for architects to design the building as the police department. He said he is confident that staff can do it within budget, but at this time, there are no exact budget numbers for the improvements. Mr. Villa stated that if he sees it getting costly, he would bring it back to the City Council. Menifee Mayor and City Council Regular Meeting Minutes Wednesday, March 6, 2019 Page 5 of 7 Mayor Zimmerman asked if the lease has an option to buy. Mr. Wyman said it does, on both the City Hall site and Building B and for the adjacent site for an option to buy and first right of refusal. Councilmember Sobek asked about the lot next door and if the modulars are staying. Mr. Wyman said an assessment will be performed to determine the needs. The item was a roved with the followin vote 10.7. Agreement with COPP Contracting, lnc for the Miralago/Lakepointe Communities St Resurfacing, PMP 19-01 Councilmember Sobek asked when the resurfacing project will start and when will all the neighborhoods get resurfaced in that area. Senior Civil Engineer Carlos Geronimo presented the item. Mr. Geronimo reported on project location with two communities starting off the project in the identified area of lhe City; bids that were accepted; the final cost from the Capital lmprovement Program Budget; and upcoming resurfacing project locations and dates. Mr. Smith stated that part of the Pavement Management Program will be brought back to Council for updates as projects move forward. The item was a roved the followin vote 11. PUBLIC HEARING ITEMS - None 12. DISCUSSION ITEMS 12.1. Comprehensive Annual Financial Report (CAFR) for Fiscal Year End June 30,2018 City Manager Armando G. Villa introduced lnterim Finance Director Wendy Preece. Ms. Preece introduced the item and the City Consultants. Charles De Simoni from Rogers Anderson Malody and Scott presented the comprehensive annual financial report. Ms. Preece presented the financial statements that covered 96 individual funds, total governmental funds revenue, total general fund revenue, total governmental RESULT: MOVER: SECONDER: AYES: Adopted [unanimous] Matt Liesemeyer Dean Deines r, Sobek, ZimmermanDeines, A ust, Liesem RESULT: MOVER: SECON DER: AYES: Adopted [Unanimous] Lesa Sobek Matt Liesemeyer Deines,ust, Liesemeyer, Sobek, Zimmerman Menifee Mayor and City Council Regular Nileeting Minutes Wednesday, March 6, 2019 Page 6 of 7 funds expenditures, total general fund expenditures, general fund budget versus actuals, and capital assets. Ms. Preece presented pictures of capital im provement pro.iects completed. Mr. Villa said the City is starting to see a brighter picture, but there is still a lot to do. He said that infrastructure is needed as traffic is increasing. Mr. Villa said that next year will include a more robust plan. He thanked the Finance Department for putting together the information for the auditors and said they did a great job. The City Council received and filed the report and thanked staff for their work and resentation 12.2. Fiscal Year 2018/19 lnvestment Policy City Manager Armando G. Villa introduced the item and said the policy was adopted by City Council several years ago and there have been some changes and the policy needed to be revisited. Consultant Mia Corral Brown from Chandler Asset Management presented the report on the investment policy and procedures review process and their recommendations for change. Mr. Villa said he hopes to come back and put together a strategy and use Chandler Asset Management to maximize the City's returns. Ms. Preece presented the changes to the policy for approval. Resolution No. 19- 775, amendi the investment was a roved b the followin vote 12.3. Golden Meadows - First Park Construction City Manager Armando G. Villa introduced Community Services Director Jonathan Nicks. Mr. Nicks presented the item. Mr. Nicks reported on the project location and overview of the Golden Meadows Park Plan. Mr. Nicks explained to the City Council that the decision they have to make is regarding the park timing in the Conditions of Approval and the Quimby Agreement. Mr. Nicks reported that the developer stated they need at least 120 building units to support the park maintenance with the HOA fees. ti RESULT: MOVER: SECON DER: AYES: Adopted [Unanimous] Lesa Sobek Matt Liesemeyer Deines, August, Liesemeyer, Sobek, Zimmerman RESULT: MOVER: SECONDER: AYES: Adopted [Unanimous] Dean Deines Lesa Sobek Deines, August, Liesemeyer, Sobek, Zimmerman Councilmember Deines stated that the finance subcommittee met, consisting of himself and Councilmember Sobek, to discuss the finance policy. He said they talked about which direction the City should go in the future. Councilmember Deines said he thinks the City is going to see some good changes in the future. Menifee Mayor and City Council Regular Meeting Minutes Wednesday, Nlarch 6, 2019 Page 7 of 7 Brian Hardy, representing the developer, stated that the park is a good deal to the City because the members of the HOA will be paying for the park for public use. The City Council asked questions of Mr. Hardy. The City Council stated their concerns if the developer does not complete 120 homes and the park does not get built. Mr. Villa said that the issue is the timing of the park. Mr. Villa said that the developer is doing something good to compliment the community. He said that the City should be conditioning the delivery of the park so that the first families that move into the development can enjoy the park. Mr. Villa said that the City now requires a bond for parks. Mr. Hardy stated that they are required to have their budget approved through the Department of Real Estate from the State of California because they are an HOA. He added that the HOA is bonded for the ultimate completion of the park. The City Council took no action None 15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS None. 16. ADJOURN Mayor Zimmerman adiourned the meeting at 7:58 p.m S h A. Man n , City Clerk( 14. CITY ATTORNEY REPORTS l