2020-03-18 City Council REGULAR MEETING - MinutesI
@
ryCity Gouncil Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Greg August, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4
Menifee City Council
Regular Meeting Minutes
Wednesday, March 18, 2020
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
MINUTES
CLOSED SESSION (5:00 P.M.l
Mayor Zimmerman called the meeting to order at 5:00 p.m. Present were Councilmembers
Deines, Sobek, Mayor Pro Tem Liesemeyer and Mayor Zimmerman. Councilmember August
was absent. There were no public comments. The City Council recessed to Closed Session at
5:00 p.m. for the purpose listed below.
1. THREAT TO PUBLIC SERVICES OR FACILITIES
Government Code Paragraph (A) of Section 94957
REGULAR MEETING (6:00 P.M)
1. CALL TO ORDER
Mayor Zimmerman called the meeting to order a|6.23 p.m. due to Closed Session
adjourning at 6:23 p.m.
City Attorney Jeffrey Melching reported out of closed session. Mr. Melching stated staff
was requesting the City Council add an action item to consider a Resolution to declare a
local emergency in the City of Menifee to ltem No. 5.1.
ACTION
Amended agenda ltem No. 5.1 to include a consideration of adoption of a local
em Resolution
Mayor Zimmerman made a public announcement concerning COVID-19 and the
purpose of limiting the Council Chambers to no more than10 people at a time. Mayor
Zimmerman reported on how the public can participate and send public comments to be
read during the meeting.
Attendee Name
Bill Zimmerman
Greg August
Lesa Sobek
Matt Liesemeyer
Dean Deines
Title
Mayor
District 1
District 3
District 2
District 4
Status
Present
Absent
Present
Present
Present
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
Adopted [4-0-1]
Lesa Sobek
Matt Liesemeyer
Zimmerman, Sobek, Liesemeyer, Deines
ust
2. ROLL CALL
O6
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, March 18, 2020
Page 2 of 9
3
4
5.
WORDS OF INSPIRATION
Councilmember Sobek provided the Words of lnspiration
PLEDGE OF ALLEGIANCE
Councilmember Deines led flag salute.
PRESENTAT!ONS
5.1. COVID-19 Update
City Manager Armando Villa provided the history and background of COVID-19
as it relates to the City of Menifee. He reported on the executive staff meetings
and activation of the City's Emergency Operations Center (EOC).
CalFire Chief Kirk Barnett reported on the precautions taken by first responders
and what they were doing regionally to help detour the spread of COVID-19.
Riverside County Sheriffs Department Lieutenant William Stens reported on the
precautions Riverside County Sheriff Department is taking to help combat the
spread of COVID-19 and precautions taken by Deputies and their offices.
Mayor Pro Tem Liesemeyer asked if businesses impacted by the closures could
request extra patrol. Lieutenant Stens confirmed business owners may contact
the Sheriff's Department for those requests.
Senior Management Analyst Samantha Rodriguez presented a report on the
City's response to COVID-19.
Councilmember Sobek thanked staff for their work. Ms. Rodriguez confirmed
there were no cases of COVID-19 in the City of Menifee at that time.
Mr. Villa reported on the proposed emergency Resolution.
City Clerk Sarah Manwaring read public comments submitted by Tom Cruk, Vicki
Carpenter and "Chipper's Mom" by email.
Mr. Melching reported on the Menifee Municipal Code, outlining the declaration
of an emergency, and on the key points of the proposed Resolution.
Councilmember Sobek stated she would like to continue to have staff answering
calls made to City Hall to ensure information was made available to the public,
have the public alerts sign-up on the website more easily accessible, and make
sure the public and seniors are made more aware of ongoing information.
Mayor Zimmerman stated residents could call 951-672-9673 for information and
the Community Services team would help answer questions and coordinate with
volunteers.
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, March 18, 2020
Page 3 of 9
6.
Mayor Pro Tem Liesemeyer thanked staff for their work and the City Attorney for
clarifying the purpose of declaring a local emergency.
Councilmember Deines asked for an update on how staff was planning to
continue to provide services during the City Hall closure.
Mr. Villa stated staff was continuing to finalize a plan to continue servicing the
public and information would be posted on the City's web page as soon as
procedures were finalized.
Mayor Zimmerman announced other public officials and cities were also looking
at adopting a local emergency Resolution.
Councilmember Sobek asked if staff could help provide a list of eateries that are
open and services they were providing.
ACT!ON
Adopted Resolution No. 20-869; proclaiming existence and threatened existence
of a local em
Mayor Zimmerman announced that due to attendance restrictions the City would
postpone the other presentations listed on the agenda to a later date.
5.2. Recognition of Josh Bischoff - ltem removed from agenda.
5.3. Business Spotlight - Rancho Family Medical Group - ltem removed from agenda.
5.4. Citizen of the Month - Don and Teddi Vesey - ltem removed from agenda.
5.5. Menifee Municipal Police Department Update - ltem removed from agenda.
AGENDA APPROVAL OR MODIFICATIONS
City Clerk Sarah Manwaring stated staff recommended ltem Nos. 12.1, 12.2 and 12.4 be
removed from the agenda and postponed to a later date.
The agenda was approved with stated modifications, (4-0-1; Councilmember August
absent).
7. PUBLTC COMMENTS (NON-AGENDA ITEMS)
City Clerk Sarah Manwaring read a public comment made by emailfrom Don Slater
Councilmember Sobek asked the City Attorney for clarification on why the City Council
meets in Closed Session and what items the Council could discuss in Closed Session.
RESULT:
MOVER:
SEGONDER:
AYES:
ABSENT:
Adopted [4-0-1]
Matt Liesemeyer
Lesa Sobek
Zimmerman, Sobek, Liesemeyer, Deines
ust
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, March 18, 2020
Page 4 of 9
Mr. Melching stated the law allows certain items, which he listed, to be discussed in
closed session.
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Deines reported on the events he attended and thanked the public and
staff during this time.o Student of the Month. Fundraiser at the Community Cupboard
Councilmember Sobek stated due to the COVID-19 the public should practice social
distancing to take control of the curve and stated the City Council and staff were working
hard to assist the public.
Mayor Zimmerman stated he had attended many meetings and events on behalf of the
City.
9. APPROVAL OF MINUTES
9.1. Approval of Minutes of March 4,2020
Councilmember Sobek stated though she was absent at the March 4,2020
meeting, she had watched the meeting from home.
The minutes were approved (4-0-1; Councilmember August absent) with no
modifications.
10.CONSENT CALENDAR
Mayor Pro Tem Liesemeyer requested to pull ltem No. 10.6.
Councilmember Sobek requested to pull ltem No. 10.4.
The balance of the Consent Calendar was the followi vote
10.1 . Waiver of Reading in Full of Any and all Ordinances Listed on this Agenda and
Provide that they be read by Title Only
10.2. Warrant Register
ACTION
Ratified and approved the Voucher List dated 212812020 and the Payroll
Register/Other EFT's dated 211812020, 211912020, 212112020 and the Void Check
Listing PE 0212912020 which have a total budgetary impact of $5,733,194.61.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
Adopted [4-0-1]
Matt Liesemeyer
Lesa Sobek
Zimmerman, Sobek, Liesemeyer, Deines
ust
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, March 18, 2020
Page 5 of 9
10.3. Vehicle Lease Agreements
ACTION
1. Authorized the City Manager to sign the acceptance for the Enterprise lease Quote
and execute Vehicle Lease Agreement with Enterprise Fleet Management to
secure vehicles for use by the Police Department effective June 1 ,2020, and;
2. Authorized the City Manager to sign the acceptance for the Enterprise lease quote
and execute Vehicle Lease Agreement with Enterprise Fleet Management to
secure vehicles for use by the Community Services Department effective July 1,
2020, and;3. Allowed the purchase be made under the cooperative purchasing (piggyback)
agreement under Sourcewell Contract # 060618-EFM, thereby exempting the
purchase under the competitive bidding process.
10.4. This item was moved to ltems Pulled from Consent.
10.5. Newport Pointe Project Agreement
ACTION
1. Approved a Developer Reimbursement Agreement between the City of Menifee
and Salim Development related to the Newport Pointe Project: Technical Studies
and lnitial Study-Mitigated Negative Declaration (lS-MND), and;
2. Approved Professional Services Agreement with Michael Baker lnternational, lnc.
in the not-to-exceed amount of $83,975 for Technical Studies and lnitial Study-
Mitigated Negative Declaration (lS-MND) for the Newport Pointe Project; and
3. Authorized City Manager to approve necessary contract amendment(s) up to 10%
or $8,397.
10.6. This item was moved to ltems Pulled from Consent.
10.7. Right of Way Acquisition Agreement - Holland Road Overpass
AGTION
1. Adopted Resolution No. 20-870; authorizing the City Manager to execute the
Right-of-Way Contract with Menifee Storage L.P. for interest in real property
located on Holland Road (APN 360-230-007); and
2. Authorized the City Manager to execute any Purchase and Sales Agreements and
to expend an amount not-to-exceed $1,205,000 towards acquiring the easements
identified in the Purchase and Sale Agreements, plus escrow closing costs in the
amount of $6,500; and
3. Authorized the City Manager or his designee to execute the Grant Deed Certificate
of Acceptance conveyed from Menifee Storage L.P.; and4. Authorized the City Manager or his designee to execute the Grant of Easement
Certificate of Acceptance for temporary construction easement conveyed from
Menifee Storage L.P.
10.6. 202012021 Project List Funded by Senate Bill 1
ACT!ON
1. Adopted Resolution No. 20-871; approving Fiscal Year 2020-2021 Prolect List
funded by SB1; and
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, March 18, 2O2O
Page 6 of 9
2. Authorized the City Engineer/Public Works Director or his designee to submit the
required Resolution to the California Transportation Commission.
10.7. Ordinance Amending Menifee Municipal Code Title 6, Solid Waste Handling
Services
AGTION
Adopted Ordinance No. 2020-294; amending Menifee Municipal Code Title 6 to adopt
Chapters 6.30, 6.35, and 6.40 related to solid waste handling services, "self-hauling"
of solid waste, recycling of solid waste from large venues, and construction and
demolition activities.
10.8. Final Map and Bond Agreements, Tract 31098
ACTION
1. Approved the Bond Agreements for Road/Drainage, Water, Recycled Water, and
Sewer lmprovements; and
2. Approved the Bond Agreement for Placement of Survey Monuments; and3. Approved and Authorized Filing of Final Map for Tract Map 31098, located west of
Menifee Road and south of Rouse Road for Lennar Homes of California.
10.9. Lennar Homes of California Bond Reduction, Tract 34406
ACTION
1. Accepted Public lmprovements consisting of road, drainage, sewer system and
water system improvements for Tract No. 34406, a subdivision of 19.57 gross
acres of land into 71 lots for residential use located west of Briggs Road and
northeast of Heritage Lake Drive; and2. Approved the 90% Bond Reduction.
10.10. Lennar Homes of California Bond Reduction, Tract 31582
ACTION
1. Accepted Public lmprovements consisting of road/drainage, sewer system and
water system improvements for Tract No. 31582, a subdivision of 41.44 gross
acres of land into 122lots for residential use located east of Menifee Road and
south of Simpson Road; and2. Approved the 90% Bond Reduction.
10.11. Community Facilities District Formation Services Agreements
ACTION
1. Approved and authorized the City Manager to execute professional services
agreement with Urban Futures in the notto-exceed amount of $35,000 for Fiscal
Year 2019/20 Community Facilities District Formation Financial Advisory Seryices,
and;
2. Approved and authorized the City Manager to execute professional services
agreement in the not-to-exceed amount of $50,000 with Stradling Yocca Carlson &
Rauth for Fiscal Year 2O19l20 Community Facilities District Formation Counsel
Services, and;
3. Appropriated $85,000 from available fund balance to Account #100-4220-52825
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, March 18, 2020
Page 7 of 9
(Professional Services (Recoverable))
ITEMS PULLED FROM CONSENT
10.4. 2020 Census Funding Agreement
Councilmember Sobek commented on the importance of the 2020 Census and
reminded the public to complete the Census.
ACTION
1. Approved the 2020 Census Funding Agreement between the County of Riverside
and City of Menifee in the not-to-exceed amount of $15,473.58; and2. Adopted Resolution No. 20-873; authorizing an increase in revenue and
appropriation of expenditures in the amount of $15,473.58 to a project account as
assigned by the Finance Department; and3. Authorized the City Manager, or his designee, to execute all necessary documents
toi lement the funded ram
10.6. Roy Allan Slurry Seal lnc. Agreement, PMP 20-01
Mayor Pro Tem Liesemeyer asked questions of City Engineer/Public Works
Director Jonathan Smith.
Mr. Smith reported the administrative change to the staff report, regulations
regarding subcontracting and location of the project.
ACTION
1. Awarded bid and authorized the City Manager to execute Owner-Contractor
Agreement with Roy Allan Slurry Seal, lnc. for the Arterial Roads Resurfacing
Project, PMP 20-01 in the amount of $944,497.57; and2. Authorized the City Manager to execute change orders(s) for unanticipated
expenditures required to execute the construction of the project, in the amount not-
to-exceed 10o/o of the contract amount or $94,498; and3. Directed Finance Department to transfer necessary fund savings from various CIP
ct accounts
11. PUBLIC HEARING ITEMS
RESULT:
MOVER:
SEGONDER:
AYES:
ABSENT:
Adopted [4-0-1]
Lesa Sobek
Dean Deines
Zimmerman, Sobek, Liesemeyer, Deines
ust
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
Adopted [4-0-1]
Matt Liesemeyer
Lesa Sobek
Zimmerman, Sobek, Liesemeyer, Deines
ust
11.1. General Plan Amendment No. PLN19-0014 and Change of Zone No. PLN19-
0092
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, March 18, 2020
Page 8 of 9
12.
Community Development Director Cheryl Kitzerow provided a presentation. Ms.
Kitzerow reported on the project description, project location, proposed land use
change, background and analysis, environmental review, and staffs
recommendation.
Mayor Zimmerman opened the public hearing al7:37 P.M. City Clerk Sarah
Manwaring stated the public hearing was legally noticed and correspondence
received was made available to the City Council and added to the record. Ms.
Manwaring read a public comment by Dana Williams submitted by email.
Councilmembers Sobek and Deines asked questions of staff.
Mayor Zimmerman closed the public hearing at 7:40 P.M.
Ms. Manwaring introduced the Ordinance by title
ACTION
1. Adopted Resolution No. 20-874; approving the Second Addendum to the General
Plan Final Environmental lm Re
2. Adopted Resolution No. 20-875; approving General Plan Amendment No. PLN19-
0014.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
Adopted [4-0-1]
Matt Liesemeyer
Dean Deines
Zimmerman, Sobek, Liesemeyer, Deines
August
3. lntroduced an Ordinance approving Change of Zone No. PLN19-0092
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
Adopted [4-0-1]
Matt Liesemeyer
Lesa Sobek
Zimmerman, Sobek, Liesemeyer, Deines
August
DISCUSSION ITEMS
12.1. This item was removed from the agenda.
12.2. This item was removed from the agenda.
12.3. Housing Element Annual Progress Report
Community Development Director Cheryl Kitzerow provided a presentation and
reported on the Housing Element Annual Progress Report.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
Adopted [4-0-1]
Matt Liesemeyer
Dean Deines
Zimmerman, Sobek, Liesemeyer, Deines
ust
Menifee Mayor and City Council
Regular Meeting Minutes
Wednesday, March 18, 2020
Page 9 of 9
13.
14.
ACT!ON
Reviewed the Annual Housing Element Progress Report for 2019 as required by State
law to show progress on the General Plan Housing Element and received and filed the
report.
12.4. This item was removed from the agenda
CITY ATTORNEY REPORTS
None.
CITY MANAGER REPORTS
City Manager Armando Villa reminded the City Council of the Statement of Economic
lnterest (Form 700)April 1 deadline.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
None.
16. ADJOURN
Mayor Zimmerman adjourned the meeting at 7:50 p.m
, MMC
Clerk
A.
1